One Step at a Time ++ One Step at a Tim 20 Annual General Meeting - PDF document

One Step at a Time ++ One Step at a Tim 20 Annual General Meeting Wednesday 6 th April 2016 7.30pm Sharnbrook Methodist Hall, Sharnbrook MK44 1LS AGM Minutes e 2014 ­ 2015 Attendees­ Sandra Murphy, Keighly Murphy, Karen Holton, Lynne Gray, Trevor Jones, Helen Norman, Carolyn Norman, Ross Clayton, Lianne Beddan, Ronald Oming, Matt Beddan, Beth Beddan Jackson, Richard Morgan, Heather Morgan, Carole McDonald, Mary McDonald, Debbie Saunders, Rachel Griggs, Paul Allen, Gary Allen, Liz Stone Apologies ­ Catherine Fisher, Kate Simpson Minutes of the previous AGM were approved by those present. Sandra welcomed everyone and all were given the agenda for the meeting All were invited to stay for refreshments after the meeting. Reports and Accounts Please see attached Finance Report and AGM Powerpoint presentation which covered General Information, Volunteers, Work in Uganda, Office Building, Sponsorship, Achievements, Public Benefit, Finance and Activities in 2016 to date. It was acknowledged that a high proportion of income generated was spent in Uganda supporting families in a practical way. Very little was spent in the UK which was agreed by all present to be highly satisfactory. Appointment of Trustees All trustees present expressed a wish to continue as trustees. Kate Simpson has made the decision to stand down as trustee, letter of resignation to follow. Sandra expressed her understanding on this and advised that she will continue her involvement with OSAAT. Everyone present wished her well with her recovery. Trustee nominations Trustee Nominated by Seconded by Richard Morgan Keighly Murphy Lynne Gray Karen Holton Keighly Murphy Lynne Gray Lynne Gray Sandra Murphy Karen Holton Trevor Jones Sandra Murphy Keighly Murphy Sandra Murphy Keighly Murphy Karen Holton Keighly Murphy Trevor Jones Karen Holton AOB Lynne spoke to a community manager in Brazil at the Street Child Games who spoke to her about getting involved with the OSAAT football team. Lynne to be advised on this. Lynne also looking into the possibility of acquiring Arsenal boots when the players no longer use them. There was a message from Tim to say that he is always available in an HR capacity. Sandra was in Uganda in 2014 – 2015 and would like to return again in 2016 Sandra concluded by thanking everyone for their continued support and looking forward to a productive 2016 Next Trustees meeting to be held on 27 th April 2016 www.one­step­at­a­time.org.uk Charity No 1127562 stance: 15.9 miles (show in km) Time: 0 hr 22 min A5028 0.00 Start out on Higham Road Turn right onto Northampton Road B645 0.05 ­ B645 At roundabout take the 2nd exit 0.86 onto Northampton Road ­ B645 At Jct 17 roundabout take the 2nd exit onto the A45 A45 0.94 Northampton At Wilby Way roundabout take the 1st exit onto the A45 5.25 Northampton At Lumbertubs Way Interchange 11.52 branch left, then merge onto unnamed road At roundabout take the 3rd exit onto the A43 A43 11.81 Kettering A43, Market Harborough A508 12.45 Warning: Speed Cameras along the A43 At roundabout take the 2nd exit onto the A43 13.39 Kettering, Corby A43 At roundabout take the 1st exit onto the A5123 A5123 14.21 Town Centre 14.64 At roundabout take the 2nd exit onto the A5123 15.29 Turn right onto Spinney Hill Road 15.87 Arrive on Spinney Hill Road Section time 0:22, Total time 0:22 www.one­step­a­time.org.uk Charity No 1127562 www.one­step­at­a­time.org.uk Tel 07765156123 Registered charity number 1127562

Annual General Meeting th April 2016 6 th Founder Sandra Murphy Uganda Team Isaac Okwir Lillian Dennis Trustees who have served for the year are • Sandra Murphy • Trevor Jones • Keighly Murphy • Kate Simpson • Sadly one trustee had a serious illness, which restricted her involvement during the latter part of this period. Administrative information • One Step at a Time UK is registered at • 80, High Street, Higham Ferrers, Northants NN10 8BJ • The Ugandan registered office is Sam Eyul Road, Kichope Village, Ojwina Division, Lira District, Uganda PO Box 493. REGISTERED CHARITY NUMBER 1127562

General information • Trustees met 10 times in this period with an attendance record of 80%. • One trustee lives in Devon but joins the meeting each time via skype which is successful. • Sandra Murphy was absent from 3 meetings during her 4 months reviewing and monitoring of Osaat project in Uganda. • As well as the annual visit from a trustee, regular weekly contact is made with Uganda project manager and staff via skype. Often our beneficiaries are part of the skype conversation to maintain contact and give them confidence in the future of the charity. Regular contact is made between the 2 countries by e mail, text and letters between sponsors and children. • Monthly reports are sent from Uganda to trustees and 2 meetings are held annually between the Ugandan Management Board, UK chair and Ugandan project manager. 1 being during the monitoring visit and another via a skype contact. • The resignation of Julius Ongom on work transfer to another district saw us welcome John, a senior teacher in a local girls senior school, onto our Ugandan board.

Volunteers Thank You Trustees would like to thank so many people who gave their time so willingly and unconditionally during this period. To all of those who directly fund and support so many of our children through sponsorship. Many have taken children into their own heart and given the gift of survival and hope supported by direct contact of gifts and letters. To all who tirelessly give monthly to support our work. To those who hold their own fundraising events and donate funds. To Pam Mullett who held 2 gong baths To Gareth Williams for maintaining our web site so efficiently To David Forman for auditing our accounts To Debbie Paterson for managing our finances To Catherine Fisher for maintaining the secretary role To Debbie Paterson for setting up and managing a knitting and stitching group, which has continued to grow. Blankets, teddies and clothing are knitted and funded to be posted to our families in Uganda. For the first time children are covered at night with a warm and comforting blanket. To Sue Trudgian who set up a sponsorship scheme for these teddies which raises funds and provides children with their very first toy in all parts of Lira District. To Self Store, Wellingborough for providing us free of charge a sizeable storage unit within their establishment. To Helen Carey for her designs of posters I cannot neglect a big thank you to Osaat staff in Uganda who face daily challenges and overcome them all to successful conclusions.

Work in Uganda The office in Uganda is now complete and owned directly by Osaat. The transfer of the land from Sandra Murphy to Osaat is almost complete. The land survey has been done and the land title now being processed. The Osaat project is managed by 4 Ugandan staff. 3 social workers and a house keeper, administrator. An armed guard is employed for night time duties. During this time Salim Abud left the employment of Osaat and Dennis Oporoson was employed in his position. Dennis is an experienced, qualified social worker. During this period Salim Abud experienced a serious motor cycle accident which hospitalised him for a week. Osaat funded all the medical bills and he has made a full recovery. All of our staff are Ugandan to reflect the cultural requirements of our families and children. They deliver the services with love, respect and acceptance of any person regardless of any religion, sexuality, health issues, state of mind or body. Osaat office receives many people asking for help and staff will offer free counselling, love and advice to all within our financial and human resources limitations. To comply to the Ugandan requirement, Osaat is going through the registration with the National NGO board. The process has been found very slow, which can be typical of this country, but should be completed in the next reporting period. This would enable Osaat to apply to Ugandan sources for project funding. Our application to Register of Companies continued, again a very slow administrative process.

Office Building Electricity has been installed to the building with many challenges. Local landowners challenged our applications as permission was required to plant a power pole in their compound. Challenges came from the electric company Umeme who constantly demanded more payments. Jealousy from local residents, which is common practice, gave us threats but Osaat persevered and we are happy with the connection. However, power is intermittent and can be present only 4 days a week. However, it has improved the ability and efficiency of staff. Rain was heavy during the early 2015 period and washed away a lot of the office compound and a decision to fund guttering and a large water tank was made to preserve water and the compound. This will be completed during the next reporting period. The final perimeter wall was constructed and the office is now secure 100% behind the wall and a large metal gate. Concrete decorative balustrade was erected around the veranda at the front of the office which enhances the entrance The office internal walls were painted and cracks appearing due to drying plaster repaired. A secure metal door was installed on the store and on the boys quarters outside.