NOVEMBER 2, 2018 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE - PowerPoint PPT Presentation

Stark-Tuscarawas-Wayne Recycling District NOVEMBER 2, 2018 BOARD OF DIRECTORS MEETING

ROLL CALL

APPROVE NOVEMBER 2, 2018 BOARD OF DIRECTORS MEETING AGENDA

APPROVE SEPTEMBER 7, 2018 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Stark-Tuscarawas-Wayne Recycling District Policy Committee Members Stark County Member Representing Term Janet Weir Creighton County Commissioner Unlimited John Highman City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited Elaine Campbell Industrial Representative 1-1-2018 to 12-31-2019 Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019 Mark Cozy Public Representative 1-1-2018 to 12-31-2019 Tuscarawas County Member Representing Term Joe Sciarretti County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Kopko Health Department Representative Unlimited Matt Bender Industrial Representative 1-1-2018 to 12-31-2019 Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019 David Bennett Public Representative 1-1-2018 to 12-31-2019 Wayne County Member Representing Term Ron Amstutz County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited Becky Foster Industrial Representative 1-1-2018 to 12-31-2019 Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019 VACANT Public Representative N/A

PLAN RATIFICATION UPDATE  107 Political Jurisdictions: received an electronic copy of the Plan to review and approve  3 County Commissioner Boards  Largest City of each County (3)  District Deadline: September 14, 2018  OEPA Deadline: October 20, 2018  Current as of 10/29/18  98 of 110 received  98.4% approval

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue (As of October 30, 2018) Year-to-Date Last Year REVENUES Estimated Actual Year-to-Date Collected Revenue Revenue Revenue Percent 101 GENERAL FUND Interest Earned $ 55,000.00 $ 40,442.74 $ 38,785.73 73.53% American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00% OEPA Pass-Thru Market Development Grant 75,000.00 - - 0.00% Recycling Revenue 225,000.00 134,330.24 213,277.87 59.70% GENERAL FUND TOTAL 367,500.00 187,272.98 264,563.60 50.96% 501 TIPPING FEE FUND Tipping Fees-Inside District $ 900,000.00 $ 781,997.58 $ 790,000.98 86.89% Tipping Fees-Outside District 2,900,000.00 2,647,844.64 2,477,164.78 91.30% Tipping Fees-Outside State 30,000.00 22,914.18 28,889.91 76.38% Tipping Fees 3,830,000.00 3,452,756.40 3,296,055.67 90.15% Miscellaneous Revenue - 6,985.52 7,500.36 0.00% TIPPING FEE FUND TOTAL 3,830,000.00 3,459,741.92 3,303,556.03 90.33% TOTAL REVENUE ALL FUNDS $ 4,197,500.00 $ 3,647,014.90 $ 3,568,119.63 86.89%

Budgeted versus Actual Expenses (As of October 30, 2018) Combined Last Year Combined EXPENSES Combined Year-to-Date Year-to-Date Expended Appropriations Expenses Expenses Percent 101 GENERAL FUND Supplies & Materials $ 47,000.00 $ 17,604.44 $ 5,358.63 37.46% HHW Program 33,016.95 270.33 32,325.43 0.82% Yard Waste Management 115,000.00 - - 0.00% American Landfill Settlement 16,767.77 12,953.48 8,705.25 77.25% GENERAL FUND TOTAL 211,784.72 30,828.25 46,389.31 14.56% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits $ 435,000.00 $ 348,841.68 $ 331,780.64 80.19% Admin-2 Supplies & Admin Expenses 157,948.93 126,664.95 123,678.79 80.19% Admin-3 Capital Assets 55,130.00 51,848.85 48,335.69 94.05% Admin-4 Consulting Engineer Service 24,831.03 15,905.15 23,752.32 64.05% Admin-5 Legal Services 7,137.50 4,612.50 900.00 64.62% Admin-6 Solid Waste Plan 12,976.96 12,976.96 31,322.85 100.00% Admin-8 Financial Consulting Services 13,000.00 10,159.50 10,182.20 78.15% District Administration Total 706,024.42 571,009.59 569,952.49 80.88% STW-02 Drop-Off Recycling 1,418,838.62 950,140.50 1,008,884.19 66.97% STW-03 Yard Waste Management 351,623.28 242,938.25 335,457.73 69.09% STW-05 HHW Program 340,149.92 157,469.21 242,037.81 46.29% STW-06 Scrap Tire Collection 89,251.88 58,047.56 56,531.38 65.04% STW-19 Recycling Makes Sense 719,023.10 445,031.00 390,542.05 61.89% STW-22 Program Start-Up Grant 223,887.00 156,296.57 124,808.78 69.81% STW-24 Host Community Cleanup Grants 120,920.23 115,756.87 82,078.40 95.73% STW-25 Sheriff Department Grants 288,000.00 284,000.00 285,000.00 98.61% STW-26 Health Department Grants 325,000.00 282,500.00 261,250.00 86.92% STW-29 Education & Awareness 287,403.22 169,886.51 118,332.94 59.11% STW-38 Disaster Debris Management 20,000.00 20,000.00 585.00 100.00% STW-41 Newcomerstown Landfill 8,302.55 - - 0.00% Recycling/County Program Total 4,192,399.80 2,882,066.47 2,905,508.28 68.75% TIPPING FEE FUND TOTAL 4,898,424.22 3,453,076.06 3,475,460.77 70.49% TOTAL EXPENSES ALL FUNDS $ 5,110,208.94 $ 3,483,904.31 $ 3,521,850.08 68.18%

Current Cash Position (as of October 30, 2018) Beginning Year-to-Date Year-to-Date Year Actual Expenditures/ Unexpended Outstanding Unencumbered Balance Receipts Expenses Balance Encumbrances Balance GENERAL FUND $ 1,222,729.35 $ 187,272.98 $ 30,828.25 $ 1,379,174.08 $ 46,543.96 $ 1,332,630.12 TIPPING FEES 3,629,188.97 3,459,741.92 3,453,076.06 3,635,854.83 1,048,551.14 2,587,303.69 TOTAL ALL FUNDS $ 4,851,918.32 $ 3,647,014.90 $ 3,483,904.31 $ 5,015,028.91 $ 1,095,095.10 $ 3,919,933.81 GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) $ 156,444.73 TIPPING FUND Year-to-date Net Gain/(Loss) $ 6,665.86 GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) $ 163,110.59

Tipping Fee Revenue Update January - August District Landfills 2017 2018 % Change American Landfill 992,053.70 1,092,819.56 10.16% Countywide RDF 517,018.90 477,686.06 -7.61% Kimble Landfill & Disposal 1,120,028.33 1,183,284.35 5.65% Totals $2,629,100.93 $2,753,789.97 4.74% Annual Revenue $3,704,193.45 $3,830,000.00 3.40% (Actual) (Budgeted) ➢ Tipping fee revenue is up 4.74% in 2018 from 2017 through the first eight months of the year. ➢ Using the first seven months of revenue, we can project an annual tipping fee revenue total of approximately $4,200,412 based on 65.56% of actual annual revenue was collected during this time period over the last two years.

SCRAP TIRE COLLECTION APPROPRIATION TRANSFER  Corghi Proline322 Tire Changer: $4573  Corghi A9824Ti Tire Changer: $6989  Coats 60X Rim Clamp Tire Changer: $7,530  Coats 90X Rim Clamp Tire Changer: $13,126 Motion #1

EXECUTIVE DIRECTOR’S REPORT

HOUSEHOLD HAZARDOUS WASTE HISTORICAL COSTS HHW Collection Events $1,200,000 (1998-2009) Four 3-day Events Permanent Canton Collection Highest Single-year Vehicle $1,084,413 ( started in summer of 2016 ), Count (2008): 15,000 Buehler's and Community $25/Vehicle Collection Events ( one event in Pilot Program $1,000,000 $956,126 2016; seven in 2017; five in 2018 ), 120 Vehicles $895,499 TV Recycling ( discontinued in 2017 ), $885,840 Government Bulb/Battery Program, $837,846 $820,590 $810,267 School Chemical Lab Disposal ( only $788,504 $800,000 in 2017) , Prescription Drug Burns, & HHW Education Grants ( final $707,977 payment in 2017) Recycling and Reuse Guide, $600,000 $540,059 HHW Education Grants, & TV Recycling ( no HHW Collection ) $400,000 $355,946 $336,377 $300,000 $223,416 $196,772 $200,000 $158,322 $52,496 $47,504 $37,955 $5,999 $0 $0 $0 * 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 *As of 10-22-18

HOST SITE VS DISTRICT LIABILITY  Premises liability is assigned on a case by case basis, taking into account all relevant facts regarding the injury or harm that occurred.  Invitee liability : by “inviting” the public to participate in recycling, the host site/property owner is responsible for the condition of their property and should ensure that it does not pose an unreasonable threat or harm to visitors and should reduce or eliminate risk to visitors.  The District is responsible for the condition of the bins and should operate due care in making sure there are no defects, obvious hazards, etc. with respect to the bins.  The terms of the District’s Host Site Grant Agreements include an indemnification clause in favor of the District, and there is sufficient insurance coverage if a valid claim is made where the District has liability exposure.

VOLUNTEER WORKERS’ LIABILITY  District followed up with Ohio BWC to determine our workers’ compensation liability requirements.  Individuals performing non-emergency volunteer services for private employer are not covered under the workers' compensation policy of that organization.  Public employers may elect to cover volunteer workers who perform non- emergency duties and persons assigned volunteer work instead of a fine or jail sentence.  These volunteers may be covered by submitting a completed Contract for Coverage of Political Subdivisions (U- 69) form to BWC.  The District does not have to complete U- 69 but could in the future.