DIRECTORS MEETING ROLL CALL APPROVE JANUARY 06, 2017 BOARD OF - PowerPoint PPT Presentation

Stark-Tuscarawas-Wayne Recycling District JANUARY 06, 2017 BOARD OF DIRECTORS MEETING

ROLL CALL

APPROVE JANUARY 06, 2017 BOARD OF DIRECTORS MEETING AGENDA

APPROVE NOVEMBER 4, 2016 BOARD OF DIRECTORS MEETING MINUTES

ELECTION OF 2017 OFFICERS

ELECTION OF 2017 OFFICERS  Chairperson (Wayne County) Ann Obrecht  Vice-Chairperson (Stark County) Janet Weir Creighton  Board Secretary Rachel Rothacher

CHAIRPERSON APPOINTS 2017 COMMITTEES

CHAIRPERSON APPOINTS 2017 COMMITTEES  Budget Committee  Audit Committee  Bill Smith  Janet Weir Creighton  Chris Abbuhl  Joe Sciarretti  Ron Amstutz  Ron Amstutz  Personnel Committee  Landfill/Rules Committee  Janet Weir Creighton  Richard Regula  Joe Sciarretti  Kerry Metzger  Ann Obrecht  Sue Smail  Policy Committee  Records Commission  Janet Weir Creighton  Bill Smith  Joe Sciarretti  Joe Sciarretti  Ron Amstutz  Ron Amstutz

SET 2017 BOARD OF DIRECTORS MEETING DATES

2017 BOARD OF DIRECTORS MEETING DATES  January 6, 2017 @ 9:30am  March 3, 2017 @ 9:30am  May 5, 2017 @ 9:30am  July 7, 2017 @ 9:30am  September 1, 2017 @ 9:30am  November 3, 2017 @ 9:30am

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

STW 2015 PLAN UPDATE Approved December 24, 2014  10-year Plan (2024)  Mandatory 3-year Plan Update (ORC 3734.56(c))  15-month Planning Period: New Planning Period began September 15, 2016

What is the purpose of the District’s Plan Update? 1. 1. Provides ten-year projections: a. Solid waste generation (ensure sufficient landfill capacity) b. Recycling rates (residential/commercial/industrial) c. Landfill disposal rates (tipping fees) 2. 2. Identifies recycling strategies for managing the District’s programs. 3. 3. Provides an assessment on achieving state-wide recycling and waste reduction goals.

Policy Committee Members (Starting 2016/Two-year term) Stark County Member Representing Term Janet Weir Creighton County Commissioner Unlimited William Bartos City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited Elaine Campbell Industrial Representative 1-1-2016 to 12-31-2017 Carl Rose Public Representative - No Conflict 1-1-2016 to 12-31-2017 Mark Cozy Public Representative 1-1-2016 to 12-31-2017 Tuscarawas County Member Representing Term Joe Sciarretti County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Chek Health Department Representative Unlimited Matt Bender Industrial Representative 1-1-2016 to 12-31-2017 Lee Finley Public Representative - No Conflict 1-1-2016 to 12-31-2017 David Bennett Public Representative 1-1-2016 to 12-31-2017 Wayne County Member Representing Term Ron Amstutz County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited Becky Foster Industrial Representative 1-1-2017 to 12-31-2017 Robert Holland Public Representative - No Conflict 1-1-2016 to 12-31-2017 Brian Gentry Public Representative 1-1-2016 to 12-31-2017 NEXT MEETING JANUARY 20, 2017

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue (As of December 30, 2016) Year-to-Date Last Year REVENUES Estimated Actual Year-to-Date Collected Revenue Revenue Revenue Percent 101 GENERAL FUND Interest Earned $ 15,000.00 $ 37,652.86 $ 23,992.97 251.02% American Landfill Settlement 13,961.00 13,961.00 16,361.00 100.00% OEPA Pass-Thru Community Development Grant 37,870.56 37,871.12 - 100.00% Recycling Revenue 175,000.00 216,984.75 303,673.30 123.99% GENERAL FUND TOTAL 241,831.56 306,469.73 344,027.27 126.73% 501 TIPPING FEE FUND Tipping Fees-Inside District $ 700,000.00 $ 796,447.25 $ 757,814.41 113.78% Tipping Fees-Outside District 2,900,000.00 2,731,501.42 2,790,366.56 94.19% Tipping Fees-Outside State 15,000.00 30,826.73 22,794.86 205.51% Tipping Fees 3,615,000.00 3,558,775.40 3,570,975.83 98.44% Recycling Revenue - - - 0.00% Ohio BWC Safety Grant - - - 0.00% Miscellaneous Revenue - 111.50 11,539.46 0.00% TIPPING FEE FUND TOTAL 3,615,000.00 3,558,886.90 3,582,515.29 98.45% TOTAL REVENUE ALL FUNDS $ 3,856,831.56 $ 3,865,356.63 $ 3,926,542.56 100.22%

Budgeted versus Actual Expenses (As of December 30, 2016) Combined Last Year Combined EXPENSES Combined Year-to-Date Year-to-Date Expended Appropriations Expenses Expenses Percent 101 GENERAL FUND Supplies & Materials $ 12,500.00 $ - $ - 0.00% HHW Program 26,033.55 2,213.05 3,966.45 8.50% OEPA Community Development Grant 37,870.56 37,870.56 - 100.00% American Landfill Settlement 12,500.00 12,041.50 13,961.00 96.33% Road Repairs 128,810.00 120,870.00 3,237.50 93.84% GENERAL FUND TOTAL 217,714.11 172,995.11 21,164.95 79.46% 501 TIPPING FEE FUND DISTRICT ADMINISTRATION Admin-1 Payroll & Benefits $ 385,000.00 $ 368,189.34 $ 343,837.77 95.63% Admin-2 Supplies & Admin Expenses 172,946.30 144,398.37 111,779.80 83.49% Admin-3 Capital Assets 45,000.00 29,150.00 66,073.00 64.78% Admin-4 Consulting Engineer Service 17,240.88 7,637.13 9,759.12 44.30% Admin-5 Legal Services 10,750.00 1,050.00 2,850.00 9.77% Admin-6 Solid Waste Plan 45,400.00 1,094.77 - 2.41% Admin-8 Financial Consulting Services 13,565.00 9,756.00 9,146.00 71.92% Admin-10 Road Repairs 300,000.00 300,000.00 - 100.00% District Administration Total 989,902.18 861,275.61 543,445.69 87.01% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,688,558.83 1,283,342.42 1,498,644.29 76.00% STW-03 Yard Waste Management 442,025.00 369,525.04 327,975.00 83.60% STW-05 HHW Program 404,217.79 156,109.42 33,988.41 38.62% STW-06 Scrap Tire Collection 76,449.20 64,721.70 56,531.45 84.66% STW-19 Recycling Makes Sense 741,209.05 522,836.60 407,853.20 70.54% STW-21 Infrastructure Enhancement Grants 169,546.32 169,500.00 110,453.68 99.97% STW-22 Program Start-Up Grant 485,070.31 462,727.55 136,988.14 95.39% STW-23 Model Community Grants 2,877.46 2,877.46 - 100.00% STW-24 Host Community Cleanup Grants 137,636.14 107,261.44 65,763.86 77.93% STW-25 Sheriff Department Grants 288,000.00 285,000.00 285,000.00 98.96% STW-26 Health Department Grants 325,000.00 325,000.00 325,000.00 100.00% STW-29 Education & Awareness 325,125.52 245,377.68 223,776.55 75.47% STW-38 Disaster Debris Management 12,730.23 950.00 42,269.77 7.46% Recycling/County Program Total 5,103,445.85 3,995,229.31 3,514,244.35 78.28% TIPPING FEE FUND TOTAL 6,093,348.03 4,856,504.92 4,057,690.04 79.70% TOTAL EXPENSES ALL FUNDS $ 6,311,062.14 $ 5,029,500.03 $ 4,078,854.99 79.69%

Current Cash Position (as of December 30, 2016) Beginning Year-to-Date Year-to-Date Year Actual Expenditures/ Unexpended Outstanding Unencumbered Balance Receipts Expenses Balance Encumbrances Balance GENERAL FUND $ 841,277.78 $ 306,469.73 $ 172,995.11 $ 974,752.40 $ 25,626.95 $ 949,125.45 TIPPING FEES 5,744,549.98 3,558,886.90 4,856,504.92 4,446,931.96 1,017,266.29 3,429,665.67 TOTAL ALL FUNDS $ 6,585,827.76 $ 3,865,356.63 $ 5,029,500.03 $ 5,421,684.36 $ 1,042,893.24 $ 4,378,791.12 GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) $ 133,474.62 TIPPING FUND Year-to-date Net Gain/(Loss) $ (1,297,618.02) GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) $ (1,164,143.40)

Tipping Fee Revenue Update January - November District Landfills 2015 2016 % Change American Landfill 1,154,016.59 1,063,208.20 -7.87% Countywide RDF 633,585.22 651,561.80 2.84% Kimble Landfill & Disposal 1,587,993.15 1,393,337.48 -12.26% Totals $3,375,594.96 $3,108,107.48 -7.92% Annual Revenue $3,570,975.83 $3,615,000.00 1.23% (Actual) (Budgeted)  Tipping fee revenue is down 7.92% in 2016 from 2015 through the month of November.  Using the first eleven months of revenue, we can project an annual tipping fee revenue total of approximately $3,394,242 based on 91.57% of actual annual revenue was collected during this time period over the last two years.

PROPERTY/LIABILITY INSURANCE RENEWAL  2017 Insurance Renewal Premium = $34,488  Previous 2016 rate was $26,584; Increase in commercial auto coverage  Account was marketed with other carriers for competitive rate but declined due to Loss Reserve  Timely and responsive service  Only change in coverage was an automatic increase in the building coverage from $958,120 to $965,951  1 Year contract with Leonard Insurance expires January 19, 2018 (Motion #1)

OTHER FINANCE ITEMS  2017 Mileage Reimbursement  Federal Rate = 53.5 cents per mile  Board, Policy & Committee Members Eligible for Personal Miles to Attend District Meetings  Submit Board/Policy Member Expense Reimbursement Report

OTHER FINANCE ITEMS  Motion to increase the seasonal worker hourly rate to $8.15 per hour retroactive to January 1, 2017 17 to align with the State of Ohio Minimum Wage. (Motion #2)

EXECUTIVE DIRECTOR’S REPORT