MEETING ROLL CALL APPROVE SEPTEMBER 4, 2015 BOARD OF DIRECTORS - PowerPoint PPT Presentation

Stark-Tuscarawas-Wayne Recycling District SEPTEMBER 4, 2015 BOARD OF DIRECTORS MEETING

ROLL CALL

APPROVE SEPTEMBER 4, 2015 BOARD OF DIRECTORS MEETING AGENDA

APPROVE JULY 10, 2015 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Policy Committee Vacancies (Starting 2016/Two-year term) Stark County Member Representing Term Janet Weir Creighton County Commissioner Unlimited Mark Adams City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Carl Rose Public Representative - No Conflict 1-1-2016 to 12-31-2017 Mark Cozy Public Representative 1-1-2016 to 12-31-2017 Tuscarawas County Member Representing Term Belle Everett County Commissioner Unlimited Dave Johnson City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Chek Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Lee Finley Public Representative - No Conflict 1-1-2016 to 12-31-2017 David Bennett Public Representative 1-1-2016 to 12-31-2017 Wayne County Member Representing Term Scott Wiggam County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited VACANT Township Representative Unlimited NEEDS APPOINTED Nicholas Cascarelli Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Robert Holland Public Representative - No Conflict 1-1-2016 to 12-31-2017 Brian Gentry Public Representative 1-1-2016 to 12-31-2017

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue (As of July 31, 2015) Year-to-Date Last Year REVENUES Estimated Actual Year-to-Date Collected Revenue Revenue Revenue Percent 101 GENERAL FUND Interest Earned $ 10,000.00 $ 6,287.32 $ 5,404.01 62.87% American Landfill Settlement 16,361.00 16,361.00 12,500.00 100.00% Recycling Revenue 315,000.00 178,685.15 - 56.73% GENERAL FUND TOTAL 341,361.00 201,333.47 17,904.01 58.98% 501 TIPPING FEE FUND Tipping Fees-Inside District $ 700,000.00 $ 419,056.25 $ 383,143.47 59.87% Tipping Fees-Outside District 3,000,000.00 1,580,471.00 1,621,439.02 52.68% Tipping Fees-Outside State 50,000.00 15,754.00 23,362.58 31.51% Tipping Fees 3,750,000.00 2,015,281.25 2,027,945.07 53.74% Recycling Revenue - - 176,775.20 0.00% Miscellaneous Revenue - 185.80 4,811.03 0.00% TIPPING FEE FUND TOTAL 3,750,000.00 2,015,467.05 2,209,531.30 53.75% TOTAL REVENUE ALL FUNDS $ 4,091,361.00 $ 2,216,800.52 $ 2,227,435.31 54.18%

Budgeted versus Actual Expenses (As of July 31, 2015) Combined Last Year Combined EXPENSES Combined Year-to-Date Year-to-Date Expended Appropriations Expenses Expenses Percent 101 GENERAL FUND Supplies & Materials $ 5,139.00 $ - $ 600.00 0.00% HHW Program 10,000.00 - - 0.00% American Landfill Settlement 12,500.00 10,805.50 8,836.50 86.44% Road Repairs 132,719.67 3,237.50 - 2.44% GENERAL FUND TOTAL 160,358.67 14,043.00 9,436.50 8.76% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits $ 360,000.00 $ 200,581.77 $ 194,039.65 55.72% Admin-2 Supplies & Admin Expenses 142,066.07 81,720.83 87,011.81 57.52% Admin-3 Capital Assets 48,860.00 3,860.00 20,572.54 7.90% Admin-4 Consulting Engineer Service 12,265.32 8,314.12 5,483.79 67.79% Admin-5 Legal Services 12,100.00 1,050.00 1,050.00 8.68% Admin-6 Solid Waste Plan 315.57 - 10,944.94 0.00% Admin-8 Financial Consulting Services 17,389.00 7,340.00 7,165.00 42.21% Admin-10 Road Repairs 300,000.00 - - 0.00% District Administration Total 892,995.96 302,866.72 326,267.73 33.92% STW-02 Drop-Off Recycling 1,883,525.19 871,417.56 693,327.36 46.27% STW-03 Yard Waste Management 385,000.00 110,520.00 - 28.71% STW-05 HHW Program 160,000.00 15,129.26 52,495.98 9.46% STW-06 Scrap Tire Collection 63,032.06 26,929.15 26,142.80 42.72% STW-19 Recycling Makes Sense 720,091.65 267,386.70 244,390.55 37.13% STW-21 Infrastructure Enhancement Grants 150,000.00 18,500.00 - 12.33% STW-22 Program Start-Up Grant 262,822.31 6,161.43 - 0.00% STW-23 Model Community Grants 2,877.46 - - 0.00% STW-24 Host Community Cleanup Grants 115,450.00 40,154.93 33,450.00 34.78% STW-25 Sheriff Department Grants 288,000.00 281,000.00 252,000.00 97.57% STW-26 Health Department Grants 325,000.00 222,500.00 213,750.00 68.46% STW-27 Solid Waste Inspection 5,000.00 - - 0.00% STW-28 Well Monitoring Grants 25,000.00 - - 0.00% STW-29 Education & Awareness 384,247.75 84,365.22 77,233.70 21.96% STW-38 Disaster Debris Management 88,567.00 17,269.77 - 19.50% STW-42 General Plan Implement 10,000.00 - - 0.00% Recycling/County Program Total 4,868,613.42 1,961,334.02 1,592,790.39 40.29% TIPPING FEE FUND TOTAL 5,761,609.38 2,264,200.74 1,919,058.12 39.30% TOTAL EXPENSES ALL FUNDS $ 5,921,968.05 $ 2,278,243.74 $ 1,928,494.62 38.47%

Current Cash Position (as of July 31, 2015) Beginning Year-to-Date Year-to-Date Year Actual Expenditures/ Unexpended Outstanding Unencumbered Balance Receipts Expenses Balance Encumbrances Balance GENERAL FUND $ 518,415.46 $ 201,333.47 $ 14,043.00 $ 705,705.93 $ 130,504.50 $ 575,201.43 TIPPING FEES 6,219,724.73 2,015,467.05 2,264,200.74 5,970,991.04 2,511,425.62 3,459,565.42 TOTAL ALL FUNDS $ 6,738,140.19 $ 2,216,800.52 $ 2,278,243.74 $ 6,676,696.97 $ 2,641,930.12 $ 4,034,766.85 GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) $ 187,290.47 TIPPING FUND Year-to-date Net Gain/(Loss) $ (248,733.69) GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) $ (61,443.22)

Tipping Fee Revenue Update January - July Distric t L andfills 2014 2015 % C hange American L andfill 902,173.54 728,148.73 -19.29% Countywide R DF 400,009.47 411,366.89 2.84% Kimble L andfill & Dis pos al 933,923.86 1,045,864.45 11.99% T otals $2,236,106.87 $2,185,380.07 -2.27% Annual R evenue $3,825,103.48 $3,750,000.00 -1.96% (Actual) (B udgeted)  Tipping fee revenue is down 2.27% in 2015 from 2014 for the first seven months of the year.  Using the first seven months of revenue, we can project an annual tipping fee revenue total of approximately $3,787,487 based on 57.70% of actual annual revenue was collected during this time period over the last two years.

2014 AUDITOR OF STATE AWARD  Clean Audit Five Years in a Row  Timely Filing  In Compliance with Standards  No Findings for Recovery or Material Deficiencies  No significant Management Letter Comments

EXECUTIVE DIRECTOR’S REPORT

DISTRICT DRIVER UPDATE  2014 Summer Employee Accident: Insurance Company/Legal Action Pending  Driver Qualification File Commercial Driver License (CDL) must be validated through a Medical Examination Certificate (CFR 391.43 ) or downgraded

DISTRICT RECYCLING TONNAGES (2007-2014) 57% Increase- 25,000 TOTAL (22,505) 20,000 61% Increase- Stark (15,007) 15,000 10,000 52% Increase- Wayne (4,318) 5,000 46% Increase- Tuscarawas (3,181) 0 2007 2008 2009 2010 2011 2012 2013 2014 Total 14,341 16,471 17,603 19,682 20,575 20,598 20,536 22,505 Stark 9,308 11,249 12,208 13,630 14,028 13,955 13,674 15,007 Wayne 2,849 3,115 3,230 3,593 4,026 4,123 4,064 4,318 Tuscarawas 2,184 2,107 2,166 2,459 2,522 2,520 2,798 3,181

Wayne SWCD Ag Plastics Event July 15, 2015 Four ur 40-yard ard dum umpst pster ers 70% % inc incre reas ase e in in tonnag nnage e from m 2014

WAYNE COUNTY FAIR (SEPTEMBER 12-17) District will provide: -Recycling Containers -Hauling of Recyclables -Education Booth

WALSH UNIVERSITY RECYCLING PROGRAM EXPANSION District is providing:  Recycling Bins for Dormitories  Additional Containers for Projected Increase of Recyclables  Hauling of Recyclables

UPCOMING COLLECTION EVENTS Stark County: Drug Take Back Day (Sat. Sept 26, 10am-2pm) All collection locations will accept syringes and tubing as well as pills, liquids, and creams Tuscarawas County: New Philadelphia Buehler’s (Sat. Oct 10, 10am-3pm) Will accept appliances, batteries, tires, motor oil, and e-waste Wayne County: Orrville Buehler’s (Sat. Oct 17, 10am-3pm) Will accept appliances, batteries, tires, motor oil, and e-waste

STARK COUNTY GARAGE EXPANSION Construction Start date: August 17, 2015 Expected completion date: December 10, 2015

8. FULL-TIME DRIVER POSTING

DRIVER ANNUAL AVERAGE STOPS PAPER VS COMMINGLED (2006-2015) 66% Increase- TOTAL (23,139) 125% Increase- Commingled (13,051) 24% Increase- Paper (10,087)