Stark-Tuscarawas-Wayne Recycling District FEBRUARY 1, 2019 BOARD OF DIRECTORS MEETING
ROLL CALL
APPROVE FEBRUARY 1, 2019 BOARD OF DIRECTORS MEETING AGENDA
APPROVE NOVEMBER 2, 2018 BOARD OF DIRECTORS MEETING MINUTES
ELECTION OF 2019 OFFICERS
ELECTION OF 2019 OFFICERS ▪ Chairperson: Chris Abbuhl ▪ Vice-Chairperson: Ron Amstutz ▪ Board Secretary: Rachel Rothacher Motion #1
CHAIRPERSON APPOINTS 2019 COMMITTEES
CHAIRPERSON APPOINTS 2019 COMMITTEES ➢ Budget Committee ➢ Audit Committee ▪ Bill Smith ▪ Janet Weir Creighton ▪ Chris Abbuhl ▪ Al Landis ▪ Ron Amstutz ▪ Becky Foster ➢ Personnel Committee ➢ Landfill/Rules Committee ▪ Janet Weir Creighton ▪ Richard Regula ▪ Joe Sciarretti ▪ Al Landis ▪ Becky Foster ▪ Sue Smail ➢ Policy Committee ➢ Records Commission ▪ Janet Weir Creighton ▪ Bill Smith ▪ Al Landis ▪ Chris Abbuhl ▪ Becky Foster ▪ Ron Amstutz Motion #2
SET 2019 BOARD OF DIRECTORS MEETING DATES
2019 BOARD OF DIRECTORS MEETING DATES ➢ March 1, 2019 @ 9:30am ➢ May 3, 2019 @ 9:30am ➢ July 12, 2019 @ 9:30am ➢ September 6, 2019 @ 9:30am ➢ November 1, 2019 @ 9:30am Motion #3
PUBLIC SPEAKS
POLICY COMMITTEE REPORT
2019 SOLID WASTE MANAGEMENT DISTRICT PLAN UPDATE POLICY COMMITTEE CERTIFIED RATIFICATION ON 11-2-18 Final Ohio EPA 90-day Review ends February 9, 2019
Policy Committee Members Stark County Member Representing Term Janet Weir Creighton County Commissioner Unlimited John Highman City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited Elaine Campbell Commercial, Institutional, or Industrial Representative 1-1-2018 to 12-31-2019 Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019 Mark Cozy Public Representative 1-1-2018 to 12-31-2019 Tuscarawas County Member Representing Term Al Landis County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Kopko Health Department Representative Unlimited Matt Bender Commercial, Institutional, or Industrial Representative 1-1-2018 to 12-31-2019 Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019 David Bennett Public Representative 1-1-2018 to 12-31-2019 Wayne County Member Representing Term Becky Foster County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited Pamela Carter Commercial, Institutional, or Industrial Representative 1-1-2019 to 12-31-2019 Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019 VACANT Public Representative N/A
TIPPING FEE REVENUE TREND Tipping Fee Revenue Breakdown ➢ Tipping Fee Revenue Makes up $7,000,000 93% of District Total Revenue ➢ Tipping Fee Rates: In-District $1.00 per Ton $6,200,936 $6,000,000 Out-of-District $2.00 per Ton Out-of-State $1.00 per Ton $5,000,000 $4,029,106 $4,137,619 $4,000,000 $3,871,587 $3,438,701 $3,000,000 $2,723,316 $2,000,000 $1,000,000 $0 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Proj. Total Out-of-District In-District Out-of-State
▪ 52 Solid Waste Districts STW one of nine with lowest fee: -$1/ton for in-District -$2/ton for out-of-District -$1/ton for out-of-state ▪ STW Landfill tonnage (2017): 2,557,170.37 Ohio Landfill tonnage (2017): 22,220,001.23 12% of total waste accepted ▪ STW population: 583,000 State population: 11,066,000 5% of total population ▪ No set increments for increasing tipping fee amounts, as long as they comply with the following: -Tier 1 must be $1 to $2 per ton -Tier 2 must be $2 to $4 per ton -Tier 3 must be equal to Tier 1
TIPPING FEE INCREASE PROCESS In order to increase the tipping fees, the Policy Committee must follow these steps: • Pass resolution establishing the proposed amount of the amended fees and proposing to amend the Budget tables in the Plan accordingly • Deliver resolution to the commissioners and the 108 political subdivisions in the District • Prepare and publish the resolution and a notice of the time and location where a public hearing on the fees will be held • Deliver written notice of the adoption of the resolution of the amount of the proposed fees and of the date, time, and location of the public hearing to: a) the Ohio EPA Director b) the fifty largest industrial, commercial, or institutional generators of solid wastes within the district c) local trade associations • Hold a public hearing • Make such revisions to the proposed fees as appropriate and pass a resolution adopting the revised fee schedule • Deliver the resolution to the commissioners and the 108 political subdivisions in the District. Within sixty days, all three boards of county commissioners and political subdivisions shall pass an ordinance or resolution approving or disapproving the revised fees (a combined population within the county or joint district comprising at least sixty per cent of the total population of the district must approve to ratify) • Notify the owner or operator of each solid waste disposal facility of the ratification and the amount of the fees
REASONS TO MAINTAIN CURRENT TIPPING FEE AMOUNTS Just completed 15-month planning process approving three- year Plan with no rate increase The approved Plan balances the projected revenue and expenses for the next ten years District reserve is approximately 1.5 years worth of revenue to meet the Plan requirements in case of market decline or economic recession The Plan meets and exceeds the Ohio EPA Plan requirements Next planning process will begin in 18 months and the Policy Committee could review the tipping amounts at that time Tipping fee increase = outcome unpredictable
FINANCE DIRECTOR’S REPORT
Estimated Revenue versus Actual Revenue (As of December 31, 2018) Year-to-Date Last Year REVENUES Estimated Actual Year-to-Date Collected Revenue Revenue Revenue Percent 101 GENERAL FUND Interest Earned $ 55,000.00 $ 55,045.85 $ 50,810.57 100.08% American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00% OEPA Pass-Thru Market Development Grant 75,000.00 75,000.00 - 100.00% Recycling Revenue 225,000.00 158,309.20 239,485.86 70.36% GENERAL FUND TOTAL 367,500.00 300,855.05 302,796.43 81.87% 501 TIPPING FEE FUND Tipping Fees-Inside District $ 900,000.00 $ 959,116.74 $ 898,338.58 106.57% Tipping Fees-Outside District 2,900,000.00 3,240,805.34 2,766,189.32 111.75% Tipping Fees-Outside State 30,000.00 27,572.70 32,065.19 91.91% Tipping Fees 3,830,000.00 4,227,494.78 3,696,593.09 110.38% Miscellaneous Revenue - 7,005.52 7,600.36 0.00% TIPPING FEE FUND TOTAL 3,830,000.00 4,234,500.30 3,704,193.45 110.56% TOTAL REVENUE ALL FUNDS $ 4,197,500.00 $ 4,535,355.35 $ 4,006,989.88 108.05%
Budgeted versus Actual Expenses (As of December 31, 2018) Combined Last Year Combined EXPENSES Combined Year-to-Date Year-to-Date Expended Appropriations Expenses Expenses Percent 101 GENERAL FUND Supplies & Materials $ 46,546.52 $ 17,604.44 $ 5,358.63 37.82% HHW Program 33,016.95 270.33 37,283.67 0.82% Yard Waste Management 88,000.00 - - 0.00% American Landfill Settlement 17,221.25 17,221.25 8,705.25 100.00% Road Repairs - - 3,515.40 0.00% GENERAL FUND TOTAL 184,784.72 35,096.02 54,862.95 18.99% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits $ 435,000.00 $ 420,499.17 $ 400,974.96 96.67% Admin-2 Supplies & Admin Expenses 157,948.93 142,764.48 134,965.25 90.39% Admin-3 Capital Assets 55,130.00 52,561.35 48,335.69 95.34% Admin-4 Consulting Engineer Service 24,831.03 15,905.15 36,269.86 64.05% Admin-5 Legal Services 7,137.50 6,262.50 1,462.50 87.74% Admin-6 Solid Waste Plan 12,976.96 12,976.96 41,328.27 100.00% Admin-8 Financial Consulting Services 13,000.00 10,159.50 10,182.20 78.15% District Administration Total 706,024.42 661,129.11 673,518.73 93.64% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,453,852.58 1,186,952.19 1,492,091.28 81.64% STW-03 Yard Waste Management 351,623.28 247,152.07 439,036.97 70.29% STW-05 HHW Program 305,135.96 250,293.43 299,093.20 82.03% STW-06 Scrap Tire Collection 116,251.88 68,175.73 66,966.60 58.64% STW-19 Recycling Makes Sense 719,023.10 506,276.30 463,844.85 70.41% STW-22 Program Start-Up Grant 223,887.00 206,853.57 146,003.18 92.39% STW-24 Host Community Cleanup Grants 120,920.23 115,756.87 96,113.36 95.73% STW-25 Sheriff Department Grants 288,000.00 285,000.00 285,000.00 98.96% STW-26 Health Department Grants 325,000.00 325,000.00 325,000.00 100.00% STW-29 Education & Awareness 287,403.22 200,263.16 229,366.02 69.68% STW-38 Disaster Debris Management 20,000.00 20,000.00 585.00 100.00% STW-41 Newcomerstown Landfill 8,302.55 - - 0.00% Recycling/County Program Total 4,219,399.80 3,411,723.32 3,843,100.46 80.86% TIPPING FEE FUND TOTAL 4,925,424.22 4,072,852.43 4,516,619.19 82.69% TOTAL EXPENSES ALL FUNDS $ 5,110,208.94 $ 4,107,948.45 $ 4,571,482.14 80.39%
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