MAY 04, 2018 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE MAY 04, - PowerPoint PPT Presentation

Stark-Tuscarawas-Wayne Recycling District MAY 04, 2018 BOARD OF DIRECTORS MEETING

ROLL CALL

APPROVE MAY 04, 2018 BOARD OF DIRECTORS MEETING AGENDA

APPROVE MARCH 02, 2018 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Policy Committee Members Stark County Member Representing Term Janet Weir Creighton County Commissioner Unlimited VACANT City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited Elaine Campbell Industrial Representative 1-1-2018 to 12-31-2019 Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019 Mark Cozy Public Representative 1-1-2018 to 12-31-2019 Tuscarawas County Member Representing Term Joe Sciarretti County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Kopko Health Department Representative Unlimited Matt Bender Industrial Representative 1-1-2018 to 12-31-2019 Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019 David Bennett Public Representative 1-1-2018 to 12-31-2019 Wayne County Member Representing Term Ron Amstutz County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited Becky Foster Industrial Representative 1-1-2018 to 12-31-2019 Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019 Brian Gentry Public Representative 1-1-2018 to 12-31-2019

OEPA PLANNING UNIT Susan Applegate, Ohio EPA Planner Assigned to the District but is presently on leave Current Ohio EPA Planning Unit 1. Harry Sarvis, Manager 2. Matthew Hittle, Environmental Specialist 2, SWMD Plans, Quarterly Fee Reports 3. Ernie Stall, Environmental Specialist 3, State Plan, SWMD Plans, MMAC

Next meeting Friday, July 13, 2018 @ 10:15am

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue (As of April 30, 2018) Year-to-Date Last Year REVENUES Estimated Actual Year-to-Date Collected Revenue Revenue Revenue Percent 101 GENERAL FUND Interest Earned $ 55,000.00 $ 11,681.35 $ 16,486.91 21.24% American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00% OEPA Pass-Thru Community Development Grant - - - 0.00% Recycling Revenue 225,000.00 51,171.03 83,960.58 22.74% GENERAL FUND TOTAL 292,500.00 75,352.38 112,947.49 25.76% 501 TIPPING FEE FUND Tipping Fees-Inside District $ 900,000.00 $ 336,705.63 $ 252,113.85 37.41% Tipping Fees-Outside District 2,900,000.00 1,133,264.64 796,587.72 39.08% Tipping Fees-Outside State 30,000.00 15,039.78 12,232.71 50.13% Tipping Fees 3,830,000.00 1,485,010.05 1,060,934.28 38.77% Miscellaneous Revenue - 685.42 202.11 0.00% TIPPING FEE FUND TOTAL 3,830,000.00 1,485,695.47 1,061,136.39 38.79% TOTAL REVENUE ALL FUNDS $ 4,122,500.00 $ 1,561,047.85 $ 1,174,083.88 37.87%

Budgeted versus Actual Expenses (As of April 30, 2018) Combined Last Year Combined EXPENSES Combined Year-to-Date Year-to-Date Expended Appropriations Expenses Expenses Percent 101 GENERAL FUND Supplies & Materials $ 47,000.00 $ 10,604.44 $ 5,358.63 22.56% HHW Program 33,016.95 270.33 1,930.42 0.82% Yard Waste Management 115,000.00 - - 0.00% American Landfill Settlement 12,500.00 7,350.05 4,805.00 58.80% GENERAL FUND TOTAL 207,516.95 18,224.82 12,094.05 8.78% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits $ 435,000.00 $ 157,119.49 $ 134,569.06 36.12% Admin-2 Supplies & Admin Expenses 152,948.93 78,328.66 59,498.27 51.21% Admin-3 Capital Assets 48,130.00 - 7,593.00 0.00% Admin-4 Consulting Engineer Service 31,831.03 7,304.51 3,049.37 22.95% Admin-5 Legal Services 12,137.50 1,537.50 - 12.67% Admin-6 Solid Waste Plan 12,976.96 9,824.78 9,187.50 75.71% Admin-8 Financial Consulting Services 13,000.00 325.00 325.00 2.50% District Administration Total 706,024.42 254,439.94 214,222.20 36.04% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,370,440.62 385,964.20 383,311.48 28.16% STW-03 Yard Waste Management 351,623.28 181,777.78 62,317.92 51.70% STW-05 HHW Program 340,149.92 40,699.09 72,796.33 11.97% STW-06 Scrap Tire Collection 89,251.88 11,460.95 17,527.50 12.84% STW-19 Recycling Makes Sense 719,023.10 138,513.70 134,501.65 19.26% STW-22 Program Start-Up Grant 272,285.00 - 10,694.00 0.00% STW-24 Host Community Cleanup Grants 120,920.23 15,756.87 33,290.62 13.03% STW-25 Sheriff Department Grants 288,000.00 276,000.00 278,000.00 95.83% STW-26 Health Department Grants 325,000.00 81,250.00 120,000.00 25.00% STW-29 Education & Awareness 287,403.22 42,229.54 37,281.14 14.69% STW-38 Disaster Debris Management 20,000.00 - - 0.00% Recycling/County Program Total 4,184,097.25 1,173,652.13 1,149,720.64 28.05% TIPPING FEE FUND TOTAL 4,890,121.67 1,428,092.07 1,363,942.84 29.20% TOTAL EXPENSES ALL FUNDS $ 5,097,638.62 $ 1,446,316.89 $ 1,376,036.89 28.37%

Current Cash Position (as of April 30, 2018) Beginning Year-to-Date Year-to-Date Year Actual Expenditures/ Unexpended Outstanding Unencumbered Balance Receipts Expenses Balance Encumbrances Balance GENERAL FUND $ 1,222,729.35 $ 75,352.38 $ 18,224.82 $ 1,279,856.91 $ 56,275.18 $ 1,223,581.73 TIPPING FEES 3,629,188.97 1,485,695.47 1,428,092.07 3,686,792.37 2,044,732.79 1,642,059.58 TOTAL ALL FUNDS $ 4,851,918.32 $ 1,561,047.85 $ 1,446,316.89 $ 4,966,649.28 $ 2,101,007.97 $ 2,865,641.31 GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) $ 57,127.56 TIPPING FUND Year-to-date Net Gain/(Loss) $ 57,603.40 GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) $ 114,730.96

Tipping Fee Revenue Update January - March District Landfills 2017 2018 % Change American Landfill 304,482.56 375,107.61 23.20% Countywide RDF 169,762.87 167,375.40 -1.41% Kimble Landfill & Disposal 386,659.05 387,165.53 0.13% Totals $860,904.48 $929,648.54 7.99% Annual Revenue $3,704,193.45 $3,830,000.00 3.40% (Actual) (Budgeted) ➢ Tipping fee revenue is up 7.99% in 2018 from 2017 through the first quarter of the year. ➢ Using the first three months of revenue, we can project an annual tipping fee revenue total of approximately $4,165,092 based on 22.32% of actual annual revenue was collected during this time period over the last two years.

EXECUTIVE DIRECTOR’S REPORT

GRANT REPORTING SOFTWARE UPGRADE Previous Software: ReTRAC Classic Current Software: ReTRAC Connect Grantees who utilize software: All Health, Sheriff, Recycling Makes Sense, Host Community Cleanup, and Yard Waste Host Site Block Grantees Reasons for upgrade ▪ ReTRAC Classic would no longer be supported ▪ Allows District to migrate the grant application process from hard copy to electronic submission ▪ Enhanced reporting and searching functionality ▪ Allows District to streamline Host Community Clean grant reporting; grantees complete an annual signoff form instead of quarterly reports and are paid annually instead of quarterly

RECYCLING CONTAINER LOAN PROGRAM ▪ Eligibility: community organizations, non-profits and government offices hosting/sponsoring an event ▪ Charge: No charge to borrow the receptacles; however, $50 fee if receptacles are significantly damaged or not returned (to cover replacement cost) ▪ Recycling Collection: Participants are required to properly recycle the collected materials and may deposit recyclables at a District public drop-off site at no cost.

2018 EVENTS TO DATE (FAIRS, COLLECTION EVENTS, LITTER CLEANUPS) 1. 2/16- MWCD sponsored litter/tire clean-up project at Atwood Lake 2. 4/7- Village of Sugarcreek e-waste collection 3. 4/11- ODNR sponsored tire clean-up project at Beach City Wildlife Area 4. 4/21- North Canton Public Library Third Annual Recycle Fair 5. 4/21- Southern Wayne County litter cleanup 6. 4/22- KSU Stark Earth Day 7. 4/26- Wooster Scarlet, Gray and Green Fair 8. 4/28- Tusky Valley Community Day 9. 4/28- DEA National Drug Takeback Day (Tuscarawas and Wayne County participated)

2018 UPCOMING EVENTS (CAMPS, COLLECTION EVENTS, LITTER CLEANUPS) 1. 5/5- TUSCParks Trail Cleanup 2. 5/19- Lawrence Twp (Stark)/Tuscarawas Twp collection event 3. 5/19- Franklin Twp (Wayne) collection event 4. 5/19- Wooster Buehler’s HHW Collection 5. 6/9- Dover Buehler’s HHW Collection 6. 6/18-22- Plain Township Camp Recycle 7. 7/14- Jackson Buehler’s e -waste Collection 8. 7/16-20- Camp Watershed 9. 8/18- Wooster Buehler’s Shred Event 10. 9/8-13- Wayne County Fair 11. 9/22- Orrville Buehler’s HHW Collection 12. 10/6- New Philadelphia Buehler’s HHW Collection

2018 CHINA OPERATION “NATIONAL SWORD” Kimble estimates overall contamination rate at 25% Chinese Market ▪ China accepts only less than 1% contamination ▪ Plastics #3-#7 and mixed paper severely restricted How will this impact our current recycling program? ▪ Continue with present collection methods ▪ Anticipate higher cost to process recyclables NATIONWIDE MESSAGE: PROMOTE CLEAN RECYCLING!