SEPTEMBER 7, 2018 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE - PowerPoint PPT Presentation

Stark-Tuscarawas-Wayne Recycling District SEPTEMBER 7, 2018 BOARD OF DIRECTORS MEETING

ROLL CALL

APPROVE SEPTEMBER 7, 2018 BOARD OF DIRECTORS MEETING AGENDA

APPROVE JULY 13, 2018 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

PLAN RATIFICATION UPDATE  107 Political Jurisdictions: received an electronic copy of the Plan to review and approve  3 County Commissioner Boards  Largest City of each County (3)  District Deadline: September 14, 2018  OEPA Deadline: October 20, 2018  Current as of 9/6/18  56 56 of 111 received  54.2% approval

STARK COUNTY 18 of 37 received d

TUSCARAWAS COUNTY 17 of 42 receiv eived ed

WAYNE COUNTY 21 of 32 receiv eived ed

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue (As of August 31, 2018) Year-to-Date Last Year REVENUES Estimated Actual Year-to-Date Collected Revenue Revenue Revenue Percent 101 GENERAL FUND Interest Earned $ 55,000.00 $ 32,465.86 $ 33,148.69 59.03% American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00% OEPA Pass-Thru Market Development Grant 75,000.00 - - 0.00% Recycling Revenue 225,000.00 113,981.85 178,635.59 50.66% GENERAL FUND TOTAL 367,500.00 158,947.71 224,284.28 43.25% 501 TIPPING FEE FUND Tipping Fees-Inside District $ 900,000.00 $ 610,979.60 $ 566,013.91 67.89% Tipping Fees-Outside District 2,900,000.00 2,090,681.00 1,847,689.62 72.09% Tipping Fees-Outside State 30,000.00 21,173.26 22,548.12 70.58% Tipping Fees 3,830,000.00 2,722,833.86 2,436,251.65 71.09% Miscellaneous Revenue - 6,440.52 7,500.36 0.00% TIPPING FEE FUND TOTAL 3,830,000.00 2,729,274.38 2,443,752.01 71.26% TOTAL REVENUE ALL FUNDS $ 4,197,500.00 $ 2,888,222.09 $ 2,668,036.29 68.81%

Budgeted versus Actual Expenses (As of August 31, 2018) Combined Last Year Combined EXPENSES Combined Year-to-Date Year-to-Date Expended Appropriations Expenses Expenses Percent 101 GENERAL FUND Supplies & Materials $ 47,000.00 $ 17,604.44 $ 5,358.63 37.46% HHW Program 33,016.95 270.33 25,771.63 0.82% Yard Waste Management 115,000.00 - - 0.00% American Landfill Settlement 16,767.77 12,953.48 8,705.25 77.25% GENERAL FUND TOTAL 211,784.72 30,828.25 39,835.51 14.56% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits $ 435,000.00 $ 292,580.77 $ 258,671.64 67.26% Admin-2 Supplies & Admin Expenses 152,948.93 108,470.35 111,073.75 70.92% Admin-3 Capital Assets 48,130.00 42,616.99 41,746.73 88.55% Admin-4 Consulting Engineer Service 31,831.03 15,889.38 17,665.07 49.92% Admin-5 Legal Services 12,137.50 3,712.50 900.00 30.59% Admin-6 Solid Waste Plan 12,976.96 12,976.96 20,114.93 100.00% Admin-8 Financial Consulting Services 13,000.00 8,285.00 8,398.00 63.73% District Administration Total 706,024.42 484,531.95 458,570.12 68.63% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,370,440.62 762,418.75 834,598.82 55.63% STW-03 Yard Waste Management 351,623.28 195,602.76 287,282.17 55.63% STW-05 HHW Program 340,149.92 128,168.82 175,105.78 37.68% STW-06 Scrap Tire Collection 89,251.88 42,888.26 45,632.98 48.05% STW-19 Recycling Makes Sense 719,023.10 337,856.45 342,367.85 46.99% STW-22 Program Start-Up Grant 272,285.00 117,378.73 113,197.20 43.11% STW-24 Host Community Cleanup Grants 120,920.23 115,756.87 69,499.20 95.73% STW-25 Sheriff Department Grants 288,000.00 282,000.00 282,000.00 97.92% STW-26 Health Department Grants 325,000.00 243,750.00 243,750.00 75.00% STW-29 Education & Awareness 287,403.22 137,396.91 91,180.34 47.81% STW-38 Disaster Debris Management 20,000.00 20,000.00 585.00 100.00% Recycling/County Program Total 4,184,097.25 2,383,217.55 2,485,199.34 56.96% TIPPING FEE FUND TOTAL 4,890,121.67 2,867,749.50 2,943,769.46 58.64% TOTAL EXPENSES ALL FUNDS $ 5,101,906.39 $ 2,898,577.75 $ 2,983,604.97 56.81%

Current Cash Position (as of August 31, 2018) Beginning Year-to-Date Year-to-Date Year Actual Expenditures/ Unexpended Outstanding Unencumbered Balance Receipts Expenses Balance Encumbrances Balance GENERAL FUND $ 1,222,729.35 $ 158,947.71 $ 30,828.25 $ 1,350,848.81 $ 46,543.96 $ 1,304,304.85 TIPPING FEES 3,629,188.97 2,729,274.38 2,867,749.50 3,490,713.85 1,373,918.62 2,116,795.23 TOTAL ALL FUNDS $ 4,851,918.32 $ 2,888,222.09 $ 2,898,577.75 $ 4,841,562.66 $ 1,420,462.58 $ 3,421,100.08 GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) $ 128,119.46 TIPPING FUND Year-to-date Net Gain/(Loss) $ (138,475.12) GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) $ (10,355.66)

Tipping Fee Revenue Update January - July District Landfills 2017 2018 % Change American Landfill 833,980.93 941,335.74 12.87% Countywide RDF 444,726.40 413,772.61 -6.96% Kimble Landfill & Disposal 971,948.02 1,025,399.41 5.50% Totals $2,250,655.35 $2,380,507.76 5.77% Annual Revenue $3,704,193.45 $3,830,000.00 3.40% (Actual) (Budgeted) ➢ Tipping fee revenue is up 5.77% in 2018 from 2017 through the first seven months of the year. ➢ Using the first seven months of revenue, we can project an annual tipping fee revenue total of approximately $4,222,256 based on 56.38% of actual annual revenue was collected during this time period over the last two years.

EXECUTIVE DIRECTOR’S REPORT

NEW RECYCLING DRIVER FULL-TIME DRIVERS 1. Carl McKimmie (Part-time driver hired full-time 8/18/18) Kevin Gill resigned 8/4/18 John Adams (3 rd year) 2. Robert Betz (8 th year) 3. Jacob Climes (4 th year) 4. Mike Frost (12 th year) 5. John McGrew (12 th year) 6. Don Muckley (4 th year) 7. Neal Rayner(12 th year) 8. PART-TIME DRIVERS 1. Bernie Dearth 2. Thom Dearth 3. Cheryl Wilhelm

RECYCLING DROP-OFF SITE IMPROVEMENTS Plain Township OARDC Easton Fire Department Wooster Township 2855 Easton St NE Selby/Dover Road Canton, OH 44721 Resoluti olution #

NEWCOMERSTOWN LANDFILL ▪ Entered into Consent Order and Permanent Injunction with Ohio Attorney General for closure and post-closure plan: 2006 ▪ The Board budgeted $2 million in 2008 for the landfill cap ▪ District paid $1.4 million from 2008-2010

NEWCOMERSTOWN LANDFILL 3-13-18 Quarterly Inspection ▪ Michael Kopko, Tuscarawas County Health Department ▪ Explosive gas monitoring probe 6A level exceeded acceptable limit. ▪ Eight consecutive weekly readings exceeded the acceptable limit. ▪ OEPA is requiring an assessment to be completed. ▪ Assessment was initiated 6-20-18 by Northpoint

NEWCOMERSTOWN LANDFILL  Semi-annual testing: $9,000 x 2 = $18,000  Resampling Event: $3,345.55  Task 1: ▪ Evaluate Existing Gas Monitoring Network $1,324.00 ▪ Task 2: ▪ Implement Monitoring System Upgrades $1,588.00 ▪ Task 3: ▪ Gas Migration Control/Venting System Options $2,045.00 TOTAL: $8,302.55 Resolution #

DISTRICT OFFICE ROOF REPLACEMENT: COMPLETED  Original roof from 1993 replaced  Tango & Gatti: Dover, OH ▪ Lowest & best bid ▪ Total cost $19,218

UPCOMING EVENTS  Orrville Buehler’s ▪ 9/22/18 Collection  New Philadelphia Buehler’s ▪ 10/6/18 Collection

MASTER RECYCLER PROGRAM THURSDAYS 5:30-8:30 PM AND TWO SATURDAYS September 14 – October 25 • Landfill Tour • Materials Recovery Facility (MRF) Tour • Compost Facility Tour & HHW Collection • Alternative Cleaners, Plants & Air Quality • Water Quality & Proper Pharmaceutical Disposal • Canton Recycle Center Tour & E- waste *21 Registered Participants

OTHER BUSINESS

ADJOURNMENT Next Board of Directors Meeting: November 2, 2018 @ 9:30am