MARCH 04, 2016 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE MARCH - PowerPoint PPT Presentation

Stark-Tuscarawas-Wayne Recycling District MARCH 04, 2016 BOARD OF DIRECTORS MEETING

ROLL CALL

APPROVE MARCH 04, 2016 BOARD OF DIRECTORS MEETING AGENDA

APPROVE JANUARY 08, 2016 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Policy Committee Vacancies (Two-year term) Stark County Member Representing Term Janet Weir Creighton County Commissioner Unlimited Thomas Bernabei City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Carl Rose Public Representative - No Conflict 1-1-2016 to 12-31-2017 Mark Cozy Public Representative 1-1-2016 to 12-31-2017 Tuscarawas County Member Representing Term Belle Everett County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Chek Health Department Representative Unlimited Matt Bender Industrial Representative 1-1-2016 to 12-31-2017 Lee Finley Public Representative - No Conflict 1-1-2016 to 12-31-2017 David Bennett Public Representative 1-1-2016 to 12-31-2017 Wayne County Member Representing Term Scott Wiggam County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Robert Holland Public Representative - No Conflict 1-1-2016 to 12-31-2017 Brian Gentry Public Representative 1-1-2016 to 12-31-2017 NEXT MEETING SEPTEMBER 16, 2016

OHIO EPA NEW PLAN FORMAT COMPARISON 3.0 vs 4.0 (Plan Format)  198- vs 407-page (Instruction Manual)  9 vs 6 (Plan Update Chapters)  9 vs 23 (Required Data and Analysis)  8 vs 16 (Appendices A-U)

Appendix H Strategic Evaluation Example (3.0 Format) 8 Appendices vs (4.0 Format) 16 Appendices Appendix H Strategic Evaluation 1. Residential Recycling Infrastructure 7. Diversion 2. Commercial/Institutional Sector 8. Special Program Needs 3. Industrial Sector 9. Financial 4. Residential/Commercial Waste 10. Regional Composition 11. Population 5. Economic Incentive 12. Data Collection 6. Restricted and Difficult to Manage Waste 13. Processing Capacity Streams The District will accept proposals for the Plan Development Planning Period begins 9-15-16

PERSONNEL COMMITTEE

Personnel Committee Meeting (February 4, 2016) Personnel Committee:  Chairperson Belle Everett  Member Janet Weir Creighton  Member Ann Obrecht Evaluation Report:  Finance Director (Erica Wright)  Executive Director (David Held)

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue (As of February 29, 2016) Year-to-Date Last Year REVENUES Estimated Actual Year-to-Date Collected Revenue Revenue Revenue Percent 101 GENERAL FUND Interest Earned $ 15,000.00 $ 4,017.03 $ 180.55 26.78% American Landfill Settlement 13,961.00 - 3,861.00 0.00% Recycling Revenue 175,000.00 41,184.22 52,584.40 23.53% GENERAL FUND TOTAL 203,961.00 45,201.25 56,625.95 22.16% 501 TIPPING FEE FUND Tipping Fees-Inside District $ 700,000.00 $ 142,340.86 $ 132,486.75 20.33% Tipping Fees-Outside District 2,900,000.00 437,035.30 485,306.44 15.07% Tipping Fees-Outside State 15,000.00 3,634.50 10,511.14 24.23% Tipping Fees 3,615,000.00 583,010.66 628,304.33 16.13% Recycling Revenue - - - 0.00% Ohio BWC Safety Grant - - - 0.00% Miscellaneous Revenue - 45,741.06 - 0.00% TIPPING FEE FUND TOTAL 3,615,000.00 628,751.72 628,304.33 17.39% TOTAL REVENUE ALL FUNDS $ 3,818,961.00 $ 673,952.97 $ 684,930.28 17.65%

Budgeted versus Actual Expenses (As of February 29, 2016) Combined Last Year Combined EXPENSES Combined Year-to-Date Year-to-Date Expended Appropriations Expenses Expenses Percent 101 GENERAL FUND Supplies & Materials $ 10,000.00 $ - $ - 0.00% HHW Program 16,033.55 - - 0.00% American Landfill Settlement 12,500.00 - - 0.00% Road Repairs 128,810.00 - 3,237.50 0.00% GENERAL FUND TOTAL 167,343.55 - 3,237.50 0.00% 501 TIPPING FEE FUND DISTRICT ADMINISTRATION Admin-1 Payroll & Benefits $ 385,000.00 $ 65,971.31 $ 54,989.34 17.14% Admin-2 Supplies & Admin Expenses 199,346.30 55,553.71 39,663.67 27.87% Admin-3 Capital Assets 15,000.00 - 3,860.00 0.00% Admin-4 Consulting Engineer Service 17,240.88 110.00 - 0.64% Admin-5 Legal Services 10,750.00 - - 0.00% Admin-6 Solid Waste Plan 30,000.00 - - 0.00% Admin-8 Financial Consulting Services 18,565.00 - - 0.00% Admin-10 Road Repairs 300,000.00 - - 0.00% District Administration Total 975,902.18 121,635.02 98,513.01 12.46% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,382,558.83 203,413.00 527,752.00 14.71% STW-03 Yard Waste Management 442,025.00 25,741.00 - 5.82% STW-05 HHW Program 179,217.79 41,774.37 4,572.70 23.31% STW-06 Scrap Tire Collection 66,449.20 8,083.89 5,975.04 12.17% STW-19 Recycling Makes Sense 741,209.05 146,497.55 95,874.10 19.76% STW-21 Infrastructure Enhancement Grants 189,546.32 33,077.00 - 17.45% STW-22 Program Start-Up Grant 375,390.88 60,400.38 - 16.09% STW-23 Model Community Grants 2,877.46 - - 0.00% STW-24 Host Community Cleanup Grants 137,636.14 22,893.11 10,250.00 16.63% STW-25 Sheriff Department Grants 288,000.00 276,000.00 276,000.00 95.83% STW-26 Health Department Grants 325,000.00 81,250.00 81,250.00 25.00% STW-27 Solid Waste Inspection 5,000.00 - - 0.00% STW-28 Well Monitoring Grants 25,000.00 - - 0.00% STW-29 Education & Awareness 425,125.52 37,470.11 31,569.54 8.81% STW-38 Disaster Debris Management 62,730.23 - - 0.00% STW-42 General Plan Implement 45,000.00 - - 0.00% Recycling/County Program Total 4,692,766.42 936,600.41 1,033,243.38 19.96% TIPPING FEE FUND TOTAL 5,668,668.60 1,058,235.43 1,131,756.39 18.67% TOTAL EXPENSES ALL FUNDS $ 5,836,012.15 $ 1,058,235.43 $ 1,134,993.89 18.13%

Current Cash Position (as of February 29, 2016) Beginning Year-to-Date Year-to-Date Year Actual Expenditures/ Unexpended Outstanding Unencumbered Balance Receipts Expenses Balance Encumbrances Balance GENERAL FUND $ 841,277.78 $ 45,201.25 $ - $ 886,479.03 $ 134,843.55 $ 751,635.48 TIPPING FEES 5,744,549.98 628,751.72 1,058,235.43 5,315,066.27 2,868,634.72 2,446,431.55 TOTAL ALL FUNDS $ 6,585,827.76 $ 673,952.97 $ 1,058,235.43 $ 6,201,545.30 $ 3,003,478.27 $ 3,198,067.03 GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) $ 45,201.25 TIPPING FUND Year-to-date Net Gain/(Loss) $ (429,483.71) GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) $ (384,282.46)

TIPPING FEE REVENUE TREND  Tipping Fee Revenue Makes up 91% of District Total Revenue $7,000,000  Tipping Fee Rates: In-District $1.00 per Ton $6,200,936 Out-of-District $2.00 per Ton $6,000,000 Out-of-State $1.00 per Ton $5,000,000 Average Annual Tipping Fee -- $4,056,052 $3,871,587 $4,000,000 $3,615,000 $3,683,189 $3,000,000 $2,723,316 $2,000,000 $1,000,000 $0 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Proj. Total Out-of-District In-District Out-of-State

2016 Official Certificate of Estimated Resources Motion to approve the 2016 Official Certificate of Estimated Resources as presented retroactive to January 1, 2016.

EXECUTIVE DIRECTOR’S REPORT

WOOSTER HIGH SCHOOL (WAYNE COUNTY) ZERO WASTE PANCAKE BREAKFAST ( DECEMBER 12, 2015)  Over 1200 were served.  Metal washable cutlery was used. Plastic containers and clean paper were recycled.  Thirty 40-gallon compostable bags of food waste and paper  service items were collected and composted! The District Mini-Grant Program provided $523.71 for the compostable bowls, cups, plates and trash can liners.

STARK METROPOLITAN HOUSING AUTHORITY GREEN UP CLEAN UP PROGRAM  Four largest developments Benefits over 750 families   Provides recycling and litter prevention educational workshops and activities Implements subscription curbside recycling services  (partnering with the City of Canton Sanitation Dept.): Recycling bins will be delivered this spring! The District Mini-Grant Program provided $2,500 toward the development and production of educational and promotional materials.

2015 ANNUAL DISTRICT REPORT  Company: GT Environmental Cost: $7,900   Deadline: June 1, 2016

DISTRICT VEHICLE CONSOLIDATION 2005 Ford Ranger title 2005 Ford Explorer title to be transferred to Stark County transferred to Tuscarawas County Motion #2 2016 Ford F-250 purchased from Pallotta Ford (Wayne County)

STW-5 HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM City of Canton Recycling Center  E-Waste/Televisions were historically a revenue generator  Recycling commodities market dropped / Processors are backed up and storing plastics until market returns  As a result, the site had over 2,200 Televisions  Perry Township vendor has removed 794 Televisions so far for $10 each and will continue

REVIEW 2016 DISTRICT GRANTS