1 Grand Tennis Club General Meeting November 12 th , 2015
2 Treasurer’s Report (Shirley Schroeder) • 24 new members joined in 2015 • Total of 453 members for 2015 • Account Balances: Savings - $10,027 and Checking - $3,170 • Total 2015 expenditures by month: • January - $429 • February - $1,024 • March - $4,536 • April - $2,723 • May - $1,584 • June - $2,500 • July - $538 • August - $37 • September - $831 • October - $405.75
3 Budget vs. Revenue/Expenses Recap (Shirley Schroeder) Revenue: Budgeted Collected To-date % Collected To- date $20,880 $11,429 55% Expenses: Budgeted Expended To-date % Expended To- date $20,880 $14,735 71% Note: 2015 membership dues for the year are collected during the end of the previous year, so our 2016 dues collected in November and December 2015 will bring our revenue more in line with expenses.
4 Men’s Representative’s Report (Bob Richman) • Current drop-in times through October 31: • 2.5/3.0/3.5’s on Tuesdays 8:00 to 10:00 • 2.5/3.0/3.5’s on Thursdays 8:00 to 10:00 • These times may change shortly • Men’s Welcome Back Event – Event report out • Continuing to monitor court usage and adjusting blocked times • All new members must be rated during our monthly Rating Session held on the last Friday of every month • A 4.0 men’s meeting will be scheduled to determine appropriate format schedule for weekly drop-in sessions
5 Women’s Representative Report (Ellen Bowers) • Current drop-in times through November 30th: • 2.5/3.0/3.5’s on Mondays 8:00 to 10:00 • 2.5/3.0/3.5’s on Wednesdays 8:00 to 10:00 • 4.0’s Mondays and Wednesday at Cimarron 9:00 to 11:00 • Ladies Welcome Lunch on November 4 th was successful in spite the rain and wind • All new members must be rated during our monthly Rating Session held on the last Friday of every month • We now have a nominee, Diane Vick, for Women’s Representative for next year • West Valley League is in full swing
6 Leagues at Sun City Grand (Ellen Bowers/Bob Richman) • Women’s West Valley League (3 teams for each level): • 3.0 Kokopelli • 3.5 Grand Dames • 4.0 Z Girls • League runs from October 23, 2015 to March 4, 2016) • Contact Women’s Representative for info • Men’s West Valley League: • 3.5 (TBD) • 4.0 (TBD) • League runs from (TBD) • Contact Men’s Representative for info
7 Communications Committee (Diane Hammann) • Chairperson: Diane Hammann • Volunteers: • Lesley Cowles • Celeste Pearson • Kathy Harkkarinen • Replaced old bulletin boards and redesigned info layout • Two sides to each bulletin board: • Unlocked section for event sign ups and newcomer info • Locked section for Board approved items • Contact committee members for posting items • Responsible for updating the website information
8 Grand Tennis Club Logo Shirts Order (Diane Hammann) • We are taking orders for GTC logo shirts tonight • We have samples to look at in the back of the room • We also have shirts for sale that turned out to be the wrong size for previous orders • There are many shirt styles and colors to choose from • This is the second order for these shirts
9 GTC Logo Shirts (Diane Hammann)
10 Tennis Instruction Committee (Skip Pavitt) • Have resumed weekly tennis clinics w/some changes • Signups for clinics will be by two skill level (2.5/3.0 or 3.5/4.0) • Maximum four (4) persons per clinic (sign up at Adobe bulletin board) • Will use 2 or 3 USPTA certified instructors for each clinic • Skill level groups will stay together and move to each instructor for different skills instruction • Clinics will be Tuesdays 3:00 to 4:00 • Cost will be $15 for 60 minutes of instruction
11 Tennis Instruction Committee – (continued) (Skip Pavitt) • We are trying to design the tennis clinics to suit our membership and encourage suggestions • We have eight (8) tennis clinics scheduled during November (2 per week) • We plan to continue clinics for two weeks in December • The sign up sheets will be by skill level, first come first served, sheet will be broken into clinics of 4 students • If 9 people sign up for a skill level, there will be only 2 clinics (first 8 people), etc. • If the clinics are successful, we will continue them into January, February and March
12 Tennis Instruction Available at SCG (Skip Pavitt) • USPTA Certified Instructors: • Ray Yost • JR Lampley • Vince Larocca • Other Instructors: • Carol Bentley • 4.0 Ladies Volunteers • Join a weekly clinic or arrange for a private lesson • Contact info for instructors is on our Grand Tennis Club website (must log in to see info) and bulletin boards
13 Shine-In-The-Sun Tournament (Ray Yost) • Dates: Wednesday, November 11 th to Sunday, November 15 th • Benefitting: Eve’s Place Charity • Men’s & Women’s Doubles Events: • Skill levels 3.0, 3.5, and 4.0 • :Mixed Doubles Events: • Skill levels 6.0, 7.0 and 8.0 • Other non-tournament events: • Radar gun court (how fast is your serve?) • Collegiate exhibition matches • Doubles drills (must sign up in advance) • Tennis racquet demos (need a new racquet?) • Round robin play (must sign up in advance)
14 Next Social Event – Grand Tennis Club Holiday Party (Linda Richman) • Location: Briarwood Country Club at Sun City West • Cost: $35.00 per person • Date: Sunday, December 6, 2015 • Time: 5:00 - 6:00 Social Hour 6:00 - 9:30 Dinner/ Dance • Food Choices: London Broil or Grilled Salmon • Cash Bar: Tax and Gratuity is included • Entertainment: "Electric Blue Entertainment”
15 2016 Election Status Report (Donna Gropp) • All Board positions are open for anyone to apply for • Positions currently with applications: • President – Skip Pavitt • Vice President- Dave Cowles • Men’s Representative – Bob Richman • Treasurer – Ron Wagner • Women’s Representative – Diane Vick • Secretary – Judy Beran • Social Chairperson – Linda Campanelli • Past President – Gerry Smith • Will finalize 2016 Board Officers election in this General Meeting
16 Newcomers Committee (Dave Cowles) • Make contact with them and welcome them to the club • Arrange to meet with them and introduce them to a possible drop-in group • Inform them that they must be rated at one of our last Friday of the month rating sessions • Inform them about the ball machines and the process for using them • Inform them about all of the information on our GTC website
17 New Club Purchases (Dave Cowles) • Electric blowers (3 each and where stored) • Digital clocks (located between courts) • Additional Filing cabinet • New key cabinet (to be purchased) • New foam rubber rollers
18 Ball Machine Maintenance Procedure (Skip Pavitt) • Tennis players place used tennis balls in the “Used Tennis Ball Only” buckets • Weekly the buckets are emptied into the “Tennis Ball Machine Processing” area in the storeroom by Sherry Hill • Next, tennis balls are separated into “good useful balls” and “reject balls” bins by a volunteer team (Duane Hill, Ray Yost, Skip Pavitt and other volunteers) • Ball machine balls are to be tested weekly for rejects and these are place in the “reject balls” bin • Next, the ball machine hopper is refilled with “good useful balls” • Reject balls are recycle by Kit Brennan
19 Ball Machine Maintenance Procedure (Skip Pavitt) 1 ) Place used tennis balls in bucket 2 ) Pick up buckets 6) Recycle and deliver to “reject” tennis tennis ball balls processing bin 3 ) Determine good useful 5 ) Replenish ball vs. reject balls and machine hopper with separate accordingly into good useful tennis appropriate bins balls 4 ) Test all tennis balls in ball machine hopper for rejects and place rejects in reject bin
20 Projects In Progress (Skip Pavitt) • System for replacing old tennis balls in our ball machines (to be managed by ball machine users) • Mixed doubles late afternoon week day tennis? • Suggestion box for improving the club • Ideas for improving the Sports Building appearance • Second order for Grand Tennis Club shirts (November 2015 General meeting)
21 Questions?
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