CLARIFICATION MEETING Date: 17 May 2019 Venue: New Germany Time: 10H00
Eskom Values (ZIISCE) / Izimiso Ka-Eskom VALUE MEANING ISIMISO SISHO UKUTHINI ZERO HARM Eskom will strive to ensure that zero harm ZERO HARM U-Eskom uzoqhubeka nokulwela befalls its employees, contractors, the ukuqinisekisa ukuthi ukuphepha public and the natural environment. okupheleleyo lapho kwenziwa umsebenzi (Zero Harm) kuba yisikompilo kubasebenzi benkampani, osonkontilaki, umphakathi kanye nokunakekelwa kwemvelo yonkana. INTEGRITY Honesty of purpose, conduct and UBUQOTHO Ukwenza izinto ngokungaguquki, discipline in actions, and respect for ngendlela ekhuthaza ukwethenjelwa people. nokuzibophezela. INNOVATION Value-adding creativity and results IKHONO Ukwakha isimiso esivumela ukukhula oriented. Lead through excellence in LOKUQAMBA kwabantu abanamakhono. innovation. SINOBUNTU Caring. SINOBUNTU Ukuqhakambisa umusa nozwelo komunye nomunye. CUSTOMER A commitment to meet and strive to UKWANELISEKA Ukuzibophezela ukwenzela amakha- SATISFACTION exceed the needs of the receivers of KWAMAKHASIM- simende umsebenzi omuhle products and services. ENDE ngokuvelele nangokudlulele. EXCELLENCE Acknowledged by all for exceptional UBUHLE Ukuqhubeka ukulwela ukuba standards, performance and OBUVELELE ngophuma phambili ngokusebenza professionalism. ngendlela evelele nefaneleyo. 2019/05/24 2
AGENDA Presenter Time Evacuation Procedure Denise Govindan 5 mins Welcome and Scope Denise Govindan 30 mins Commercial Denise Govindan 30 mins Technical Nadim Rassool 15 mins Safety Faith Dube 15 mins Quality Denise Govindan 15 Mins Environmental Faith Dube 15 mins General – Question and Answer session 2019/05/24 3
EVACUATION PROCEDURE 2019/05/24 4 4
Purpose of the clarification meeting • To assist the Tenderers on the requirements for this tender • To assist the Tenderers with how to compile the tender documents • This is NOT a compulsory clarification meeting • All clarifications and questions with answers will be published on the portal. No individual emails will be sent to the tendering companies 2019/05/24 5
Tender Information Enquiry No Closing Date Area Duration DD 6742/AR 31 May 2019 at 10h00 Kranskop Not extending beyond 31 March 2022 • This tender is a rates based enquiry and there will be no reading out of rates at tender closing. • NO LATE TENDERS WILL BE ACCEPTED . Only tenders submitted at the correct closing location will be accepted. Refer to tender invitation • Tenderers must submitted 1 original and 1 identical copy of the tender document 2019/05/24 6
Tender Evaluation • Basic Compliance (As per page 8 of the invitation to tender) • Mandatory Tender Returnable (As per page 9 of the invitation to Basic Compliance tender): and Mandatory Evaluation • Technical Folder – Folder 2 on the Eskom Tender Portal. Functionality: • Preference Points Scoring System (ranking of tenderers) • As per Item 1.24 on page 13 of the invitation: PPPFA • Quality • Safety . Objective • Environmental Criteria 2019/05/24 7
How the Tender Evaluation will Proceed STEP 1: BASIC COMPLIANCE Basic Compliance (As per page 8 of the invitation to tender): • Meet the eligibility criteria for a tender (as stated in the invitation to tender) • Submit one original tender , plus (1) complete hard copy of the original tender at tender deadline • Submission of the mandatory commercial tender returnables as at stipulated deadlines • Companies are to provide SANAS Accredited BBBEE certificate or valid sworn affidavits confirming their level – non submission will not result in disqualification but will impact on the scoring • Central Supplier Database (CSD) number (MAA ………) • SBD 1 Tax Compliance Form – Please note that form SBD 1 in the invitation to tender is a mandatory returnable at tender closing stage! • SBD 6.1 - Annexure J in the invitation to tender • COID – please submit a copy of a certificate if there is employees, or obtain an affidavit if no employees stating as such 2019/05/24 8
How the Tender Evaluation will Proceed Mandatory Tender Returnables (As per page 9 of the invitation to tender): • CSD Registered • A fully populated price list – Should the price list not be completed in its entirety the submission will be disqualified • SBD 1 Tax Compliance Form – Please note that form SBD 1 in the invitation to tender is a mandatory returnable at tender closing stage! • SBD 6.1 - Annexure J in the invitation to tender • Title deed of the property 2019/05/24 9
How the Tender Evaluation will Proceed ONLY COMPANIES THAT PASS THE MANDATORY REQUIREMENTS WILL PROCEED TO PART 1 – TECHNICAL EVALUATION 2019/05/24 10
Technical Evaluation – Part 1 • Lease agreement to be provided by lessor stating terms and conditions which will be required to be vetted by Eskom Legal department • To establish a lease agreement for between 3500 m2 - 5000 m2 of land space including buildings with a combined floor space of between 500 m2 - 600 m2 of buildings space which will be used for offices, workshops, standby quarters and ablutions within 4 km radius from 46 Main street, Kranskop, for approximately 33 months but not extending beyond 31 March 2022 • The lessor will be responsible for insurance of the building and payment of rate and taxes, and any other municipal charges excluding water and electricity • Water, Electricity, sewage and refuse costs, if applicable will be paid separately and must not be included in the total price tendered • The space must be accessible by people with disabilities either via a ramp or an elevator • The building should be rated as Grade C or higher • The property must be located to allow for metro internet connectivity 2019/05/24 11
Technical Evaluation – Part 1 • After hour access to the property is a requirement • Offices and other areas to comply with the National Building Regulations • Offices, restroom facilities, etc to comply with Occupational Health and Safety Legislation • Eskom requires a 3 month beneficial occupation for tenant installation • The Lessee may terminate the Contract before the end of the period, on 60 (sixty) business days written notice to the Lessor. In such a case, in addition thereto that obligations incurred by the Lessee prior to such giving notice remain intact and that the Lessor will credit the Lessee with amounts due to it. 2019/05/24 12
Mandatory Technical • Physical address of the property – if only a portion of the property is being leased, provide exact location etc 2019/05/24 13
Mandatory Returnables • CSD Registered – CSD Report to be Submitted • • A fully populated price list – Should the price list not be completed in its entirety the submission will be disqualified • • SBD 1 Tax Compliance Form - to be completed, signed and submitted as a tender returnable - Should the SBD 1 Form not be completed in its entirety the supplier will be disqualified. • • SBD 6.1- Preference Points Claim Form in terms of PPPFA 2017 regulations • 2019/05/24 14
How the Tender Evaluation will Proceed STAGE 2 : FUNCTIONALITY EVALUATION • Requirements can be found in the Technical Folder – Folder 2 on the Eskom Tender Portal • There is a threshold of 85% required in Part 1 in order to be deemed compliant in terms of functionality to proceed to the next stage of the evaluation. • Suppliers who do not meet the 85% threshold will be disqualified at this point and will not move on to the next stage of the evaluation. • The Technical Representative will go through the requirements now 2019/05/24 15
PART 1 Technical Evaluation Criteria - Part 1 Weight A. Land space required is between 3500 m² - 5000 m² 40% Score 10 if greater than 3500 m² and less than 5000 m² Score 0 if less than 3500m² or greater than 5000 m² B. Building structure space required is between 500 m² - 6000 m² 30% Score 10 if greater than 500 m² and less than 600 m² Score 0 if less than 500m² or greater than 600 m² C. Within 4 km of current location (46 Main Street, Kranskop) Score 10 if located less than/equal to 4km of current location 30% Score 5 if located at between 4 km and 5 km of current location Score 0 if located greater than 5 km of current location The physical condition of the site evaluation will only be conducted for those tenderers that achieve a 85% threshold on Part 1 of the technical evaluation based on the tender submission 2019/05/24 16
How the Tender Evaluation will Proceed ONLY COMPANIES THAT ACHIEVE 85% IN STAGE 1 WILL PROCEED TO THE NEXT STAGE: PART 2: SITE TECHNICAL EVALUATION 2019/05/24 17
How the Tender Evaluation will Proceed • Part 2 of the evaluation will only be done if a minimum score of 85% is achieved in Part 1 Note: The final technical evaluation score will comprise solely of the evaluated score received in Part 2 of the technical evaluation criteria. • A minimum threshold of 80% must be achieved in Part 2 for the tenderer to successfully pass the technical evaluation criteria • This will entail an on-site assessment of the property by the Eskom team • A minimum score of 50% is required in each of the criteria’s 1 - 3 below and an overall score of 80% is required to deem part 2 as passed 2019/05/24 18
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