NON-COMPULSORY CLARIFICATION MEETING: THE MANUFACTURE, FABRICATION, SUPPLY AND DELIVERY OF STRUCTURAL STEEL AND ASSOCIATED HARDWARE ITEMS, MEETING THE TECHNICAL REQUIREMENTS AS STIPULATED BY ESKOM FOR THE PURPOSE OF INSTALLATION ON ESKOM HV LINE TOWERS IN THE KZN OPERATING UNIT TENDER NO : KZN0013/RM R1 Date: 09 & 16 March 2020 Venue: Eskom – Ikhwezi Building Thekweni Boardroom New Germany Time: 10H00am
Eskom Values (ZIISCE) / Izimiso Ka-Eskom VALUE MEANING ISIMISO SISHO UKUTHINI ZERO HARM ZERO HARM Eskom will strive to ensure that zero harm U-Eskom uzoqhubeka nokulwela befalls its employees, contractors, the ukuqinisekisa ukuthi ukuphepha public and the natural environment. okupheleleyo lapho kwenziwa umsebenzi (Zero Harm) kuba yisikompilo kubasebenzi benkampani, osonkontilaki, umphakathi kanye nokunakekelwa kwemvelo yonkana. INTEGRITY Honesty of purpose, conduct and UBUQOTHO Ukwenza izinto ngokungaguquki, discipline in actions, and respect for ngendlela ekhuthaza ukwethenjelwa people. nokuzibophezela. INNOVATION Value-adding creativity and results IKHONO Ukwakha isimiso esivumela ukukhula oriented. Lead through excellence in LOKUQAMBA kwabantu abanamakhono. innovation. SINOBUNTU Caring. SINOBUNTU Ukuqhakambisa umusa nozwelo komunye nomunye. CUSTOMER A commitment to meet and strive to UKWANELISEKA Ukuzibophezela ukwenzela amakha- SATISFACTION exceed the needs of the receivers of KWAMAKHASIM- simende umsebenzi omuhle products and services. ENDE ngokuvelele nangokudlulele. EXCELLENCE Acknowledged by all for exceptional UBUHLE Ukuqhubeka ukulwela ukuba standards, performance and OBUVELELE ngophuma phambili ngokusebenza professionalism. ngendlela evelele nefaneleyo. 2020/03/18 2
AGENDA Presenter Time Evacuation Procedure Rubeshnee Moodaly 5 mins Safety Talk Rubeshnee Moodaly 5 mins Welcome and Scope Rubeshnee Moodaly 10 mins Commercial Rubeshnee Moodaly 20 mins S,D and L Lihle Mabini 20 mins Technical Zane Evans, Neal 60 mins Bodger Safety Andre Fredericks 15 mins Quality Denise Govindan 15 mins Environmental Asanda Debe 15 mins General – Question and Answer session 2020/03/18 3
EVACUATION PROCEDURE 2020/03/18 4 4
Purpose of the clarification meeting • To assist the Tenderers on the requirements for this tender • Is to explain the evaluation process and the evaluation phases which the tender will be subjected to. • To assist the Tenderers on how to compile the tender documents • This is a NON COMPULSORY clarification meeting • Tenderers that do not attend the clarification can still submit a tender • All clarifications and questions with answers will be published on the portal. No individual emails will be sent to the tendering companies • Please send clarifications and questions to moodalru@eskom.co.za 2020/03/18 5
Purpose of the clarification meeting • Eskom Standard Conditions of Tender must be read and understood by the Tenderers. • Complete tender documents in full and return all valid required returnable documents. 2020/03/18 6
REASON/S FOR TWO CLARIFICATION MEETINGS • KINDLY NOTE THAT THERE WILL BE TWO NON COMPULSORY CLAFRIFICATION MEETINGS . • The main objective of having an additional clarification meeting is to assist potential bidders with the contents of the Tower Assembly Drawings. • The drawings are extensive, spanning over sheets. The vastness of the content makes it difficult to describe in a written text. It was considered that an in person presentation will assist the bidders with understanding the drawings. • The technical issues have been clarified in a document that has been included in the technical pack however; holding 2 meetings will allow Eskom adequate opportunity to clarify the content of the drawings for the market, and will allow the market adequate opportunity to practically understand the drawings 2020/03/18 7
Tender Information • Enquiry Number: KZN0013/RM R1 • The deadline for tender submission is : on Tuesday 07 April 2020 @ 10h00 • NO LATE TENDERS WILL BE ACCEPTED !!! • The place for delivery of the tender is Eskom Holdings Limited Tender Box located in: Eskom Commercial Building Tender Office 25 Valley View Road New Germany, 3620 2020/03/18 8
REASON FOR RE- ISSUING THE ENQUIRY • The tender KZN0013 /RM closed on 02 December 2019 • There were no commercially, financially and technically tenders received , therefore the enquiry had to be re-issued 2020/03/18 9
Tender Information • The original and one (1) copy of the original tender shall be addressed to Eskom as follows: Marked: Confidential Original / Copy Enquiry Number: KZN0013/RM R1 Description of goods: THE MANUFACTURE, FABRICATION, SUPPLY AND DELIVERY OF STRUCTURAL STEEL AND ASSOCIATED HARDWARE ITEMS, MEETING THE TECHNICAL REQUIREMENTS AS STIPULATED BY ESKOM FOR THE PURPOSE OF INSTALLATION ON ESKOM HV LINE TOWERS IN THE KZN OPERATING UNIT Closing Date : 07 April 2020 @ 10h00 • The closing time for clarification of queries is 3 working days before the deadline for tender submission. • The tender shall be for whole of the order. • Tenders from OEM’s will only be accepted. 2020/03/18 10
Tender Information The tender shall be submitted as an original HARD COPY and one (1) of the original which is to be compiled in the following format: • Section 1: Commercial / Financial Requirements ( original & 1 copy) • Section 2: Technical Requirements (1 original & 1 copy) • Section 3: SHE Requirements (1 original & 1 copy) • Section 4: Quality Requirements (1 original & 1 copy) • Section 5: Environmental Requirements (1 original & copy) Failure to provide the necessary copies of the original in the stipulated quantities will immediately DISQUALIFY your tender from further evaluation. 2020/03/18 11
Tender information – Points to remember • Suppliers are advised not to use the Post Office for tendering, rather use courier services or drop tenders personally in the tender box. • Tenders not in the tender box or received by Eskom as stipulated in the Tender Data at the deadline for tender submission will be considered late. No late tenders will be accepted. • It is the supplier’s responsibility to ensure that the tender is in the tender box by closing date and time. • Eskom Employees are not allowed to launch tenders on behalf of the suppliers in the tender box. • Please ensure the Tender Enquiry number and Tender Closing Da te is visible on your outer package. 2020/03/18 12
How the Tender Evaluation will Proceed ONLY COMPANIES THAT PASS, DESIGNATED SECTORS AND MANDATORY REQUIREMENTS WILL PROCEED TO THE FUNCTIONALITY 2020/03/18 13
Tender Evaluation Process – Mandatory Requirements • Material - Steel • Threshold – 100 % • Mandatory returnable SBD 6.2 and Annexure C DESIGNATED • Failure to submit the mandatory SECTORS returnable and meet the minimum threshold of 100 % is an unacceptable tender and will be disqualified. 2020/03/18 14
Tender Evaluation Process • Registration on the National Central Supplier Database (CSD ) • Technical Schedule A & B • Deviation Schedule • Annexure F1-F4 - SBD 6.2 - Declaration certificate for local MANDATORY production and content and TENDER Annexure C RETURNABLES • Tenderers who do not submit mandatory tender returnables as at stipulated deadlines will be disqualified 2020/03/18 15
Tender Evaluation Process • Mandatory submission of Technical Schedule A and B • Mandatory submission of Deviation Schedule • Failure to submit either document will result in disqualification and no further evaluation • Functional Requirements are : FUNCTIONAL CRITERIA • Completed Technical Schedule A and B • Completed Deviation Schedule • Certified Mill Test Report • Galvanizing Certificate of Compliance • Minimum threshold 90 % • All evidence for functional criteria must be returned by tender close. No documentation will be requested after the tender closing. 2020/03/18 16
Tender Evaluation Process • Preference Points Scoring System (ranking of tenderers) • As per Item 3.18 on page 12 of the PPPFA invitation to tender Preference Points Scoring System (ranking of tenderers) is 80/20 – 80% Price 20% B-BBEE Points • Health and Safety • Environmental CONTRACTUAL • Quality REQUIREMENTS • Financial 2020/03/18 17
How the Tender Evaluation will Proceed STAGE 2 : FUNCTIONALITY EVALUATION • Requirements can be found in the Technical Folder on the Eskom Tender Portal • There is a threshold of 90% required in order to be deemed compliant in terms of functionality to proceed to the next stage of the evaluation. • Suppliers who do not meet the 90% threshold will be disqualified at this point and will not move on to the next stage of the evaluation. • The Technical Representative will go through the requirements. 2020/03/18 18
How the Tender Evaluation will Proceed ONLY COMPANIES THAT PASS ALL THE STAGE 2 REQUIREMENTS WILL PROCEED TO THE NEXT STAGE: STAGE 3: RANKING OF THE SUPPLIERS 2020/03/18 19
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