Enquiry No: CORP 4656 CLARIFICATION SESSION FOR MANUFACTURE, TESTING AT WORKS, USER DOCUMENTATION, SUPPLY AND DELIVERY TO ESKOM'S SITES AND OFFLOADING OF OPTICAL DISTRIBUTION FRAMES/PATCH PANELS/BOXES ON AN “AS AND WHEN REQUIRED” BASIS FOR A PERIOD OF FOUR (4) YEARS FOR TRANSMISSION. Date: 01 March 2019 Venue: Aries Boardroom, Eskom Megawatt Park
AGENDA FOR CORP 4656 1 Welcoming of Attendees Providence Sedupane 2 Minutes 2 Evacuation Procedure Venue Official 5 Minutes 3 Introduction of Eskom Representatives & Suppliers All 10 Minutes 4 Declaration of Interest All 10 Minutes 5 Objective of the session Providence Sedupane 5 Minutes 6 Commercial Providence Sedupane 20 Minutes 7 Supplier Development & Localisation Rojane Qacha 15 Minutes 8 Finance Charlene Strydom 20 Minutes 9 Technical Vanessa Naidu 45 Minutes 10 Quality Feziwe Mogamisi 15 Minutes 10 Minutes 11 SHE Nompumelelo Kaule 25 Minutes 12 General All 2
Session Objectives Session Objectives • The session will focus on addressing the content of the Invitation to tender for – CORP4656; • Providing responses to the clarification requests submitted in advance 3
Timelines & Invitation to tender Conditions Eskom Representative for CORP 4656 : Providence Sedupane E-mail : providence.sedupane@eskom.co.za Landline : +27 11 516 7680 Fax : +27 86 560 6475 Timelines Non -Compulsory Clarification meeting : 01 March 2019 Clarification Queries Closing Date: 28 March 2019 at 17h00 (5 working days before the deadline for tender submission) Enquiry Closing Date and Time : 05 April 2019, Strictly 10:00am (SAST) No Late Submission/s will be accepted under any circumstances – not even by a second Enquiry Price: :Free of Charge 4
Timelines & Invitation to tender Conditions T ender Addressed Attention: Providence Sedupane – CORP4656 Eskom Holdings SOC Limited. Megawatt Park, 1 Maxwell Drive, Sunninghill, Sandton, 2157 Tender box Location: Megawatt Park, Tender Advice Centre (Retail Centre) Sunninghill, Sandton No late submissions will be accepted - not even by a second 5
Invitation to tender Conditions Enquiry Submission: The tenderer shall submit an original tender, plus one (1) complete hard copy (identical to the original) at tender submission deadline and one (1) soft copy (USB flash drive) labelled in the same format as the hard copy of the original tender. Files should be labeled as follows: • Commercial (including Supplier Development & Localization) • Finance • Technical • SHEQ The pricing schedules and technical schedules A & B shall be included in the electronic submission in PDF format and original Microsoft excel format. NB: Tenderers shall ensure that all data is successfully saved to a USB flash drive. Eskom cannot accept missing information/data from Tenderers following tender closure. The original and hard copy of the tender must be clearly divided into the following sections: • Commercial (As per Commercial Returnables) • SD&L (As per SD&L Tender Returnables) • Finance (As per Finance Tender Returnables) • Technical (As per Technical Tender Returnables) • SHEQ (As per SHEQ Tender Returnables) • Shipping (As per Shipping Tender Returnables) Where a Tenderer does not submit 1 complete hard copy of the original tender at tender submission deadline, the tenderer will be disqualified. Questions received from suppliers will be consolidated and published on the tender bulletin in a 6 folder called clarification - Questions & Answers every Friday .
Evaluations Step1-Basic Compliance All tender submissions will be checked for overall compliance to the conditions of the tender and responsiveness. Step 2-Prequalification Tenderers shall have BBBEE contributor level of between 1 and 4 in accordance with paragraph 4(1) (a) and 4(2) of the PPPFA regulations 2017. A sworn affidavit for all EMEs and QSE level 1 and 2 must be submitted; and a valid BBBEE certificate issued by SANAS accredited verification agencies for other tenderers including generic entities must be submitted. And a signed intent to subcontract agreement Step 3 - Mandatory tender returnables All tenderers will be evaluated for compliance to the mandatory requirements. Tenderers who do not submit mandatory tender returnables as at stipulated deadlines will be disqualified. 7
Evaluations Step 4-Functionality A weighted score-card approach will be used to evaluate the technical compliance of the tenders against the specifications. Functionality for this tender will be as follows: Criteria Comply or Score Mandatory criteria Yes Technical desktop 90% evaluation Technical factory 75% evaluation The threshold for the desktop evaluation is 90%. If the tenderer has a score of less than 90%, the tenderer will be disqualified. Note: The desktop evaluation threshold is 90% as stipulated above, but if no tenderers meet the threshold, Eskom reserves the right to reduce this threshold to 85%. The threshold for the factory evaluation is 75%. If the tenderer has a score of less than the threshold the tenderer will be disqualified . 8
Evaluations Step 5 – Price and Preference Analysis • Price evaluations and apply prescribed formula and determine points for price • Add points for BBBEE as per prescribed table • Total points • Derive Ranking (Highest Ranked to Lowest Ranked) • Scoring and Ranking (90/10) or (80/20) 9
Evaluations T HE FORMULA TO BE USED IS AS FOLLOWS : P S = 90 [1- P T – P MIN ] P S = 80 [1- P T – P MIN ] [ P MIN ) [ P MIN ] Where: Ps = Points scored for comparative price of tender or offer under consideration; P T = Comparative price of tender or offer under consideration; and P MIN = Comparative price of lowest acceptable tender or offer. The 10 or 20 points will be awarded to the tenderer for attaining the B-BBEE status level of contributor in accordance with the table below: BBBEE Level Score points Score points 1 20 10 2 18 9 3 14 6 4 12 5 5 8 4 6 6 3 7 4 2 8 2 1 Non-compliant 0 0 10
Objective Criteria and Negotiations OBJECTIVE CRITERIA & NEGOTIATIONS: Objective criteria will be applied after evaluation, and will be linked to contract award and may not necessarily be linked to the allocation of points for further scoring. The contract may not be awarded to the highest ranked supplier if the highest ranked supplier fails to meet negotiation parameters and/or one or more objective criteria – award to the next highest ranked supplier meeting all negotiation objectives and all objective criteria. Contracts will be awarded to more than one supplier. The following will form part of the objective criteria: • Legal Compliance • Commercial • Quality • SHE • Finance • Shipping 11
Returnables Mandatory Mandatory returnable Reference returnable for for contract award Returnables from supplier evaluation submit an original tender, plus one (1) complete hard copy Basic Compliance (identical to the original) CSD Number CSD Number Pre qualification criteria: A sworn affidavit for all EMEs and QSE level 1 and 2 must BBBEE Levels be submitted; and a valid BBBEE certificate issued by SANAS accredited verification agencies for other tenderers including generic entities must be submitted Subcontracting Signed intent to subcontract agreement Annexure A Acknowledgement Form Letter of intent to form a JV/consortium Additional Documents required in event of JV:- Valid joint venture agreement confirming the rights and obligations of each of the joint venture partners and their profit-sharing ratios. Written confirmation that the joint venture will operate as a single business entity (incorporated) for the duration of the contract (this may be included as an obligation within the JV agreement) • A trust, consortium or joint venture (including unincorporated consortia and joint ventures) must submit a consolidated B-BBEE Status Level Verification Certificate for every separate tender. Annexure B Tenderers Particulars 12
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