Tender Clarification Meeting for: Scaffolding Services Tender - PowerPoint PPT Presentation

Tender Clarification Meeting for: Scaffolding Services Tender Number ERI/2020/TGS/03 Date: 18 February 2020

Housekeeping Rules Powering our world 18 February 2020 2

Key Topics and Presenters • Purpose and introduction • Commercial Background • Evaluation method • Tender Pack • Technical Background/ Technical Evaluation and Pricing Schedule • Safety, Health and Environmental (SHE) • Supplier Development and Localization • Finance 18 February 2020 3

The purpose of the clarification session 18 February 2020 4

Background – Contact Person • Eskom Rotek Industries SOC LTD  Name : Romeo Mokwena  Designation: Strategic Sourcing Officer  Tel No : +27 11 629 8134  E- mail: MokwenRJ@eskom.co.za 18 February 2020 5

Commercial Background  Updates & Clarifications: Tenderers are urged to continually check the Eskom Tender Bulletin and the National Treasury Website (e-Tender) for important updates pertaining the RFP in question i.e. minutes, notices, clarifications etc.  Note: The RFP shall be submitted as 1 original pack plus 1 copy pack. (identical to the original). Failure to submit a copy will result in immediate disqualification .  Note: Document must be clearly marked as original / copies  Tenderers will not be permitted to provide the required copies after tender closing, • and Eskom will not be responsible for the making of copies for the purposes of • evaluation 18 February 2020 6

Commercial Background Ref Number Description Closing date Closing time ERI/2020/TGS/03 Scaffolding 02 March 2020 10:00 AM Services • Tender Validity period: 120 Days • Tender Issue Date: 07 February 2020 • Clarification Queries Closing Date: 10:00am SA Telkom Time (GMT +1) on 24 February 2020 (05 working days before the deadline for Proposal submission) • Submission Closing Time : 10:00am SA Telkom Time – (GMT +2) (no late submission/s will be accepted under any circumstances) • ANY LATE SUBMISSION WILL BE REJECTED 18 February 2020 7

Address where tenders should be submitted Tenders are to be delivered to the following address: Unit 5, Tender Office Heritage Office Park, Corner Hunslet Street and Lower Germiston Road, Rosherville, Johannesburg, Gauteng. CONFIDENTIAL ENQUIRY - Original / Copy 1 Attention : Romeo Mokwena Tender Number: ERI/2020/TGS/03 Description of Tender: PROVISION FOR SCAFFOLDING SERVICES TURBO GENERATOR SERVICES (TGS), WORKS AND SPARES LOGISTICS FOR THE DURATION OF 2 (TWO) YEARS USING THE NEC3 TERM SERVICE CONTRACT ON AN AS AND WHEN REQUIRED 8

Evaluation Method ERI/2020/TGS/03 Step 1 - Basic Compliance • Meet the eligibility criteria for a tenderer • The RFP shall be submitted as 1 original pack plus 1 copy pack. (identical to the original). Failure to submit a copy will result in immediate disqualification • Submission of the mandatory commercial tender returnable as at stipulated deadlines. • Central Supplier Database (CSD) number (MAA………) Step 2 – Mandatory Tender Returnables • Tenderers who do not submit the mandatory tender returnables for evaluation as at stipulated deadline will be disqualified. • Refer to Tender Returnable section for all mandatory returnable 18 February 2020 9

Evaluation Method Corp 4521 Step 3 - Functionality • The tenderer have to score a minimum of 70% on technical to move to the next stage. If the tenderer fails to obtain a minimum of 70% on technical, the tenderer will automatically fail the technical evaluation and cannot proceed to step 4. Step 4 - Price and Preference Analysis (PPPFA 80/20) • Price evaluations and apply prescribed formula (Annexure in the invitation to tender doc) and determine points for price; • B-BBEE status will be scored out of 20 points in accordance with PPPFA. If a tenderer fails to submit proof of B-BBEE status level the tenderer will not be disqualified but the tenderer may only score points out of 80 for price and scores 0 points out of 20 for B- BBEE. 18 February 2020 10

Evaluation Method Step 5 – Objective Criteria • Supplier development and Localization • SHEQ • Finance Step 6 – Negotiations where applicable • Eskom has the right to award the tender to a supplier who may not be the highest scoring/highest ranked tenderer, in line with section (2) (1) (f) of the PPPFA, subject to the right to negotiate on the objective criteria with the three highest ranked tenderers respectively before award is made. Step 7 – Contract award • The contract will be awarded to one successful bidder. 18 February 2020 11

Tender pack The tender shall be submitted as follows: • an original, • one (1) complete hard copy of the original, • one (1) complete copy of tender • The tender must be clearly divided into the following sections: • Commercial (As per Commercial Tender Returnable) • SD&L (As per SD&L Tender Returnable) • Finance (As per Finance Tender Returnable) • Technical (As per Technical Tender Returnable) • SHE (As per SHE Tender Returnable) • Tax Evaluation questionnaire (As per Tax Evaluation questionnaire Tender Returnable It must be noted that a Supplier’s failure to provide the complete hard copy of the original tender will disqualify the Supplier from being evaluated . For clarity, this means two sets of the tender needs to be submitted (the original and the copy of the tender) 18 February 2020 12

QUALITY! Do it right the first time. 18 February 2020 13

Technical Background • Scaffolding is used as part of the operational requirements within the works and spares logistics environment. • The contractor will be required to support ERI TGS in all the possible scaffolding requirements during the refurbishment and preassembly process. • The requirements include but not limited to: • 1. Hiring of Equipment • 2. Delivery to site • 3. Erection and certification as per law • 4. Periodic Inspection during Operation • 5. Alteration and modification as required • 6. Dismantling and collection from site • 7. Maintenance • 8. Site establishment. 18 February 2020 14

CIDB It is estimated that the tenderers should have a CIDB contractor grading designation of 6 SL or higher for the contract to be awarded to them. 18 February 2020 15

Technical Evaluation 18 February 2020 16

Pricing Schedule 18 February 2020 17

Safety Health and Environmental (SHE) 18 February 2020 18

Safety Health and Environmental (SHE) 18 February 2020 19

Safety Health and Environmental (SHE) 18 February 2020 20

Supplier Development and Localization • SUPPLIER DEVELOPMENT AND LOCALISATION TARGETS OBJECTIVE CRITERIA – Local Content and Local-to-site beneficiation • Eskom is using this procurement opportunity to achieve the development objective of previously disadvantaged persons in the environment of scaffolding services. It is against this background that Eskom reserves the right to award a contract to a supplier that commits to B-BBEE Improvement Plan or Retention, Skills Development and Job Creation in favour of beneficiaries residing within the Local Municipality where the service will be consumed as requested below, in line with Section 2 (1) (f) of the PPPFA. 18 February 2020 21

Supplier Development and Localization 1.1. Supplier Development & Localisation Matrix The SD&L Matrix is not an evaluation criterion, however tenderers are encouraged to make proposals before they are eligible for award in line with Section 2 (1) (f) of the PPPFA. TABLE 1: SUPPLIER DEVELOPMENT AND LOCALISATION COMPLIANCE MATRIX FOR SUPPLIERS AND CONTRACTORS Total Overall Proposed Total Target Weighted Target (%) Criteria Weight (%) (%) Score Local Content to South Africa 50.00% 100.00% Skills Development 50.00% Total Score 100.00% Total Supplier Development and Localisation Score 18 February 2020 22

Supplier Development and Localization • Transformation or B-BBEE Improvement Plan/ Retention • Eskom encourages its suppliers to constantly strive to improve their B- BBEE rating. Whereas Respondents will be allocated points in terms of a preference point system based on its B-BBEE scorecard, Eskom also requests that Respondents submit B-BBEE improvement plan or retention. • Respondents are therefore requested to indicate the extent to which they will maintain (only if the Respondent is a Level 1) or improve their B-BBEE status over the contract period. Respondents are requested to submit their B-BBEE Improvement Plan as an essential document with their bid. 18 February 2020 23