CONSULTANTS TENDER CLARIFICATION MEETING NORTHERN REGION INITIAL - PowerPoint PPT Presentation

CONSULTANT’S TENDER CLARIFICATION MEETING NORTHERN REGION INITIAL DATE: 11 MARCH 2020 REVISED DATE: 09 MAY 2020 1 Reg. No. 1998/009584/30. An agency of the Department of Transport.

INTRODUCTION • Attendance Requirements: ➢ Attendance Register ➢ Potential Bidders – Reading out names ➢ Attendance Certificate – A1 Form • SANRAL NR Team: ➢ Procurement Officers: Ms. Stella Nyathikazi Ms. Ntombikayise Faku ➢ Project Managers: Miss Malesiba Mabe Mr. Tshegare Moletsane 2

INTRODUCTION Project: R.578 Section 1 from Maholisi (km16) to Mahodlogwa (km35.8) • Situated in Limpopo Province • SANRAL NR Conventional Projects; Design & Construction Division 3

AGENDA 1. Procurement Requirements (SCM) Ms. Stella Nyathikazi 2. Conventional Engineering Tender Documents Overview (Technical) Mr. Tshegare Moletsane 3. Projects Description and Scope Ms. Malesiba Mabe 4. Q&A 4

Part T1.1: Tender Notice and Invitation to Tender 5

Part T1.1: Information in Tender Notice-Tender Submission • Tender Closing Date and delivery address: South African National Roads Agency SOC Ltd 38 Ida Street, Menlopark Pretoria, 0081 Tel (012) 426 6200 Only tenders offer submitted electronically on CD / USB Flash Drive and delivered to the address specified in the Tender Data will be accepted. • The closing dates and times for submission of tender offer is: 12 June 2020 at 11H00 R.578-010-2019/5S • It is in the tenderer’s interest to ensure that the delivery of the tender offer is recorded in the Employer’s register of tenders received. • Submitted tenders must reflect the contract details e.g.: CONTRACT SANRAL R.578-010-2019/5S

Part T1.1: Information in Tender Notice-Tender Submission • Emphasis in meeting B-BBEE contributor status level as an eligibility Criteria: Only tenderers with a B-BBEE contributor status level of 1, 2, 3 or 4 and who is an EME or a QSE are eligible to tender • Sub-Contracting Requirements: Tenderer to sub-contract a minimum of 30% (thirty percent) of the work to Targeted Enterprises, unless the tenderer is an EME or QSE with a B-BBEE contributor status level of 1 or 2, in which case there are no sub-contracting requirements • Joint Venture Joint Ventures (JV) will be allowed on condition that one JV Partner is a Targeted Enterprise. The JV partner will, however, not contribute to sub-contract target for Targeted Enterprises.

PART T1 – C5: COMPOSITION OF TENDER 8

COMPOSITION OF TENDER T1.TENDER T.2 C.1 C.2 C.3 SCOPE C.4 SITE C5 PROCEDURE RETURNABLE AGREEMEN PRICING DATA OF WORK INFORM ANNEX SCHEDULES TS AND ATION URES CONTRACT S DATA T1.1 -T ender T.2.1 List of C.1.1 Form C.2.1 Pricing General Notice Returnable of Offer and Instructions Requirement schedules Acceptance s T.1.2 - T.2.2 T ender C.1.2 Other C.2.2 Pricing Detailed Conditions of Schedule Contract Schedules and Assessment T ender Forms bills Phase T1.3 T ender Works Data Contractor T endering and Site inspection Monitoring of Works contract and 9 admin

CONDITIONS OF TENDER T1.2 CONDITIONS OF TENDER Note to tenderer: The Conditions of Tender are the Standard Conditions of Tender as contained in SANS 10845-3:2015 Edition 1. SANS 10845-3:2015 Edition 1 is obtainable from: SABS Standards Division 1 Dr Lategan Road Groenkloof Or Private Bag X191 Pretoria 0001 Tel: +27 12 428 7911 Fax: +27 12 344 1568 website: www.sabs.co.z a 10

Part T1.2: Tender Data Composit ition of tender ❑ TEN ENDER R DO DOCUMENT ➢ TENDER DOCUMENT IN PDF FORMAT ➢ OHS AUDIT QUESTIONNAIRE (EXCEL) ❑ RE RETURNABLE SCHE SCHEDULES ❑ TECHNICAL ➢ RETURNABLE SCHEDULES (FORMS A1 TO A13) IN WORD ➢ CONSULTANT TECHNICAL SUBMISSION (FORMS B1 TO B6) IN EXCEL) ❑ FINANCIAL ➢ CONSULTANT FINANCIAL SUBMISSION IN EXCEL ➢ FORM OF OFFER (WORD) 11

Part T1.2: Tender Data Composit ition of tender-Technic ical l Proposal ❑ TEN DOCUMENT A two envelope procedure will be applicable to this tender. ENDER R DO ➢ A4 Booklet marked “Technical Proposal” ➢ Electronically completed Returnable Schedules on CD ➢ Insert the CD in the booklet ➢ Insert the following as hard copies: ➢ original or certified copy of the original BBB-EE Certificate ➢ D1/SBD61 Tenderer’s B -BBEE Verification Certificate ➢ Place and seal the signed and completed booklet with the electronically completed CD in an envelope marked “Technical Proposal” 12

Part T1.2: Tender Data Composit ition of tender-Fin inancial l Proposal ❑ A4 Booklet marked “Financial Proposal” with “warning not to open with Technical Proposal” ❑ Form of Offer C1.1.1 & Pricing Schedule and electronically completed CD ❑ Complete the B-BBEE status level contributor in the booklet ❑ Place and seal the signed and completed booklet with the electronically completed CD in an envelope marked “Financial Proposal— Do not open with Technical Proposal ” 13

COMPLETION OF TENDER The returnable documents shall be electronically completed in their entirety, submitted on the issued software format or fully compatible format, unless otherwise specified. Signed original offer in a bound A4 Size booklet format together with two electronic completed CD not in PDF format, in word and excel as issued Certificates to be submitted as listed in the schedule of returnable in a PDF format and be saved in the CD 14

COMPLETION OF TENDER 4.13.5 Submit only the signed original tender offer 4.13.5 Wherever reference is made in the tender documentation for non- financial proposal it shall also mean technical proposal 4.13.1 Certificates to be submitted as listed in the schedule of returnable in a PDF format and be saved in the CD 4.13.1 Wherever it is a requirement that the tenderer has to provide hours to match the price tendered and failed to do so, such imbalance cannot be corrected and will be declared non- responsive 15

PRE-QUALIFICATION CRITERIA 4.1.1 Meeting Eligibility and Responsiveness Registered Consulting Engineer Meet minimum requirements for key persons as stated in the scope Registered in National Treasury Data Base-JV members be registered separately; Each member to be tax compliant Meet Criteria for preference points :T enderers that have a B-BBEE contributor status level of 1, 2, 3 or 4. Compliance to Compensate for Occupational Injuries and Diseases Act. Each Joint Venture member to register and be in good standing with Where there are JVs a consolidated BBBEE certificate will be submitted compensation fund requirements at the tender closing date Sub-contracting of 30% submit; Returnable Schedule Form B7 as proof of eligibility. 16

PRE-QUALIFICATION CRITERIA The scorecard shall be submitted as a certificate attached to Returnable Schedule Form D1; and the certificate shall: Be an original or an original certified copy of the original; have been issued by a verification agency accredited by the South African National Accreditation System (SANAS); or be in the form of a sworn affidavit (accompanied by an audited financial statement or Management Account on the latest financial year) or a certificate issued by the Companies and Intellectual Property Commission in the case of an Exempted Micro Enterprise (EME) with a total annual revenue of less than R1.8 million, if issued in accordance with the amended Construction Sector Codes published in Notice 931 of Government Gazette No 41287 on 1 December 2017 by the Department of Trade and Industry; and Be valid at the tender closing date; and have a date of issue less than 12 (twelve) months prior to the tender closing date 17

TECHNICAL EVALUATION Criteria Maximum score T echnical Experience in comparable projects (Form 30 B1 Managerial Ability in comparable projects (B2 Form) 15 30 Workplan Appropriateness (WA) to the size and nature of the work (Form C2.4) Quality assurance systems which ensure conformance 10 to Employer’s stated requirements (Form B4) 15 Past performance on reference projects (Form B6) T otal 100 Minimum score required to be evaluated further 80 18

TE TECHNICAL E EVALUATION Clause Functionality Number • The minimum functionality score is not below 80% 5.11.9 • Technical and managerial experience will be rated on proposed Key Personnel who will be: 1. Project Leader 2. Contract Engineer 3. Design Specialist • All KP are to participate in not more than six conventional consulting engineering projects • Where the proposed KP is not a permanent employee, a tenderer must indicate such in B2 and be accompanied with a letter of consent signed by the proposed individual. • The tenderer must reflect the information required on proposed KE in B1 & B2 returnable schedules 19

PART T1.3: TENDER DATA 20