QUALITY Clarification Presentation Title: Operating Legislative Training required within MOU Tender number: PTATEN2523 Clarification questions from 18 March 2020 to 10 April 2020
Tender Information • Project title: Operating Legislative Training • C3.1 Works information” • Type of contract: NEC 3 – Term Services • Buyer: Teresa Bronkhorst • Date of Issue: 16 March 2020 • Clarification date from 16 March 2020 to 10 April 2020 • Closing date: 15 April 2020 • Quality Requirements Tender Enquiry – Category 4 requirements – Category 4 criteria; Form A ; 240-105658000 (QM 58 document); Method Statement, Approved Quality Policy, Documented Info for defined roles, responsibilities & authorities & Documented Info for Control of Externally Provided Processes, Products & Services. • Quality evaluation to be done after Technical/ Price & BBBEE - only on successful supplier shortlisted for award. 2020/03/18 2
Quality Requirements • Document 240-105658000 i.e QM 58 for reference only- NB: do not print and submit; • Document 240-1248652 - List of Tender Returnables Documents - Category 4 Quality requirements - submit listed items as per Section A to Section E; Templates provided - • Section A of Quality Criteria – Method Statement to be completed and returned based on the NEC document Scope of Work as per template provided;(Note: A Method Statement or Quality Manual can be submitted). 2020/03/18 3
Quality Requirements continued • Document 240 – 43921804 - Form A for Category 4 – sign and complete Sections A and Section E and return 2020/03/18 4
Common mistakes made by tenderers on Quality submissions Section A 1. Quality policy not signed or not submitted; or does not comply with clause in the ISO 9001:2015 standard ( it’s a controlled document must have ref number; revision; authorization date); 2. If Applicable - Option1- ISO certification scope must be relevant; valid by tender closing date; 3. Method Statement not as per scope of work or just not completed. 2020/03/18 5
Common errors when evaluating- cont’d Section B 1. Organogram not on letterhead, no names evident and not signed by CEO. It must be a controlled document; 2. Roles & responsibilities of persons carrying out work not adequately defined. 3. Supplier Management procedure not aligned to Clause 8.4 of ISO 9001:2015 2020/03/18 6
Common errors when evaluating- cont’d Section C – Not Applicable Section D – Not Applicable Section E - Form A (Section A & Section E) not completed or not signed. 2020/03/18 7
d Questions • If any Quality requirements are unclear kindly please send your questions to the email BronkhTB@eskom.co.za for clarification. • Please note the deadline of 10 April 2020 for final clarification questions Thank You 2020/03/18 8
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