Sports Presentation & Medal Ceremonies RFP Responses to clarification questions Question number Question AIMG Response Sailing - are you planning to have a main stand area for spectators, if so We will identify spectator viewing areas at Sailing and Cycling. Exact what capacity. What will the scope of ABC coverage be and will infrastructure is yet to be determined. Assume no existing videoboards spectators be expected to watch competition on a big screen with for the purpose of responding to the tender. 1 commentary? Athletics 5,000 (grandstand), 3,000 (grass bank) Aquatics 4,579 (estimate as they are updating seats) Comp pool seating only Netball Central 860 Sports Centre 4,000 Hockey Centre 568 (grandstand), 500 (grass hill) What are the expected or allocated spectator numbers (including friends Botanic Gardens N/A (public park) 2 and family) for each competition venue? Farm Cove N/A (public viewing) Are ALL qualifying sessions, as well as finals, open to the public as 3 spectator sessions? Yes How many ‘live’ spectator sessions requiring Sports Presentation does 4 AIMG predict? All sport sessions will have a live spectator audience. At what point will AIMG know if Wheel Chair Tennis is to be included in Wheelchair Tennis' inclusion in the sport program will be confirmed early 5 the Games and will it be hosted at the Olympic Park Tennis Centre? 2018. The exact location of the competition is still to be determined. We are currently assuming two days for bump in at all venues. If a When could the supplier bump in at each site? particular venue required more time then we could work to find an 6 appropriate solution. We are currently assuming one day for bump out at each venue. Bump When is the supplier required to bump out at each site? 7 out to commence immediately after competition finishes. Screens that need to be installed are they required to be the same size 8 across all venues? Screens do not need to be the same size. Is there only one arena/hall being used at SOP Sports Centre for all three 9 sports? Yes 10 Announcers - what are the official languages of the games? English You can assume competitors will be accessible for interviews during the Games subject to it not negatively impacting their preparation. This will 11 How accessible will athletes be for interviews during the Games time? of course be subject to each individual athletes' agreement. Each venue will have the ability for small scale special effects. Suppliers Do any of the listed venues have any restrictions in terms of pyrotechnics should be considerate to the appropriateness of certain special effects 12 and special effects? given the nature of some of the competitors injuries. Is the Technology FA providing communication systems in venue for Respondents should assume that they need to provide their own Sport, Results, or Broadcast? Will we be able to work together to cost communications systems, however, should point out in their responses 13 share? ideas that can generate cost savings. Assume internet and printers will be available at all existing venues on Sydney Olympic Park, however, we cannot confirm this to be the case for the temporary venues, i.e cycling, sailing. Please state exact requirements if known, in your response especially if fundamental to 14 Will Technology be providing access to internet and printers on venue? your proposal. 15 Is Technology already working with a technical supplier? No We currently have the information on lux levels in venues as shown below. We do not currently have any other information to share regarding any other specialised lighting. Athletics Centre 500LUX Competition Arena Aquatics Centre 2390LUX With TV lights on Botanic Gardens N/A Only street lighting (Please note this is a daytime event) Hockey Centre 708LUX With TV lights on Netball Central 852LUX NSW Golf Club No lighting (Please note this is daytime event) Is there existing specialized lighting in any venues? If yes, can you RANS (Sailing) No lighting (Please note this is a daytime event) 16 please provide details? Sports Centre 1,800LUX This will be determined in due course. Suppliers should indicate their cost for providing all equipment required to deliver their scope. We will Where existing technical equipment is available (vision mixer, audio work with the nominated supplier and the venues to ensure the most 17 board), will the equipment be included in the venue use agreements? cost effective solution is achieved. Do any of the in stadium venues have the ability to have the lights turned 18 off prior to competition commencing? Unknown at this time. We envisage feeds to be provided from broadcast (the detail of what is not yet decided), however, the supplier should include a sensible allowance for cabling in their tender response. We understand the Supplier assumes that ABC will be expected to provide all required feeds actual cost will not be known until detailed scoping is completed to Supplier and this will be reflected in Host broadcasters contract - therefore we will ensure all responses are normalised to ensure accurate 19 please confirm. evaluation. 20 Will the LOC provide the look and feel for graphics? Yes. IG Video content - at what point and to what level will coverage of Video footage will be made available to the contracted supplier. This will previous Games be available - will AIMG provide it? W would be look for be in various forms including ISO ENG footage, pro res highlights 21 access to previously produced VT’s along with raw coverage. programs (split audio tracks) and fully produced coverage. Will Supplier have access to the Australian team in advance of the Games to be able to film and provide background pieces and perhaps AIMG will assist with access to AUS and other participating nation 22 entertainment elements to be built into Sports presentation competitors and support staff If footage will be provided to sports presentation company for pre 23 event video creation, when will this be supplied? Immediately post contract award. This cannot be confirmed at this time. Responses can include any suggestions and all assumptions regarding costs should be stated. The Australian Defence Force (ADF) is a stakeholder in the event and we will Will Supplier have access to Military personnel to assist in the delivery of be happy to enter dialogue with them on any topic that benefits the 24 medal ceremonies event. Will Supplier be provided with designs as part of overall Games Look and Yes 25 Feel for medal podiums? Can you share a proposed daily scheduled for medal ceremonies to As the Sport Competition Schedule is not finalised, at this time an exact 26 determine size of venue teams needed? medal ceremonies schedule cannot be provided.
Recommend
More recommend
