TENDER CLARIFICATION PRESENTATION FOR CONTRACTS SANRAL S.002-001-2018/1F SANRAL S.002-005-2020/1F NORTHERN REGION March 2020
INTRODUCTION SANRAL TEAM 1. SANRAL Project Engineer Tikilepeng Tony Seloana 2. Procurement Manager Stella Nyathikazi 3. Procurement Officer Andile Gogotya 4. Project Management Assistant Yogie Naidoo
Tender Clarification for Projects: Contract Description Number S.002-001- Consulting Engineering Services for the 2018/1F upgrading of Botlokwa Clinic Access Road. S.002-005- Consulting Engineering Services for the 2020/1F upgrading of Gravel Road D2919 from Tshikanosi to Malebitsa.
1.2 CONDITIONS OF TENDER • Note to tenderer: • The Conditions of Tender are the Standard Conditions of Tender as contained in SANS 10845-3:2015 Edition SANS 10845-3:2015 Edition 1 is obtainable from: SABS Standards Division SECTION DIVIDER TITLE GOES HERE 1 Dr Lategan Road or Private Bag X191 Pretoria 0001, Groenkloof ▪ Tel: +27 12 428 7911 ▪ Fax: +27 12 344 1568 ▪ website: www.sabs.co.za
TENDER SUBMISSION 3.1 T enders must be submitted during office hours (08:00 to 16:00) Monday to Friday at the Employer’s address. The Employer’s address for delivery of tender offers and identification details to be shown on each tender offer package are: Location of tender box: SANRAL’s Northern Regional Office - Foyer Physical address: 38 Ida Street Menlo Park 0081 The closing times for submission of tender offers is: 23 June 2020 all at 11H00 (S.002-001-2018/1F, S.002-005-2020/1F) It is in the tenderer’s interest to ensure that the delivery of the tender offer is recorded in the Employer’s register of tenders received. Submitted tenders must reflect the contract details e.g. ❑ CONTRACT SANRAL S.002-001- 2018/1F,…. 5
Part T1.1: Tender Notice and Invitation to Tender 6
Part T1.1 Tender Notice and Invitation to Tender (S.002-001-2018/1F& S.002-005-2020/1F) Only tenderers with a B-BBEE contributor status level of 1, 2, 3 or 4 are eligible to tender. It is a requirement of this project that the tenderer sub-contract a minimum of thirty percent (30%) of the work to Targeted Enterprise(s) as defined in the Contract Data. Joint Ventures (JV) will be allowed on condition that one JV partner is a Targeted Enterprise. The JV partner will, however, not contribute to sub-contract target for Targeted Enterprises. The closing time for receipt of tenders is 11:00 on Tuesday, 23 June 2020 .
Part T1.1 Tender Notice and Invitation to Tender S.002-001-2018/1F - Only tenderers with a B-BBEE contributor status level of , insert 1 or 2 and who is an EME are eligible to tender. There is no sub-contracting to Targeted Enterprises requirements for this project. S.002-005-2020/1F - Only tenderers with a B-BBEE contributor status level of 1, 2, 3 or 4 and who is an EME or a QSE are eligible to tender . It is a requirement of this project that the tenderer sub-contract a minimum of 30% (thirty percent) of the work to Targeted Enterprises as defined in the Contract Data, unless the tenderer is an EME or QSE with a B-BBEE contributor status level of 1 or 2, in which case there are no sub-contracting requirements. Joint Ventures (JV) will be allowed on condition that one JV partner is a Targeted Enterprise. The JV partner will, however, not contribute to sub-contract target for Targeted Enterprises. The closing time for receipt of tenders is 11:00 on Tuesday, 23 June 2020 .
Part T1.1: Tender Notice and Invitation to Tender SANRAL Northern Region • Tender Documents available at: 38 Ida Street Menlopark Pretoria 0081 • Tender Closing Date: Tuesday, 23 June 2020 • Location of Tender box for Tender submissions: Reception Area 38 Ida Street Menlopark Pretoria 0081
Part T1.2: Tender Notice and Invitation to Tender Clause Tender Submission Number 3.1 The Employer is The South African National Road Agency SOC Limited (SANRAL). The Employer’s domicilium citandi et executandi (permanent physical business address) is: 48 Tambotie Avenue Val de Grace Pretoria, 0184 The Employer’s address for communication relating to this project is: POSTAL OR DELIVERY Private Bag X17 or 38 Ida Street Lynnwood Ridge Menlopark Pretoria Pretoria 0040 0081
Part T1.2: Tender Data 11
Conditions of Tender The Conditions of Tender are the Standard Conditions of Tender as contained in SANS 10845-3:2015 Edition 1. SANS 10845-3:2015 Edition 1 is obtainable from: SABS Standards Division 1 Dr Lategan Road Groenkloof or Private Bag X191 Pretoria 0001 Tel: +27 12 428 7911 Fax: +27 12 344 1568 website: www.sabs.co.za.
COMPOSITION OF TENDER T.1 -T ender T.2 C.1 C.2 C.3 SCOPE C.4 Site- C5 Annexure Procedures RETURNABLE AGREEMENTS PRICING OF WORK Info SCHEDULES AND DATA CONTRACTS DATA T1.1 -T ender T.2.1 List of C.1.1 Form of C.2.1 Pricing General Notice Returnable Offer and Instructions Requirements schedules Acceptance T.1.2 - T.2.2 T ender C.1.2 Other C.2.2 Pricing Detailed Conditions Schedule Contract Schedules Assessment of T ender Forms and bills Phase T1.3 T ender Works Data Contractor T endering and Site inspection Monitoring of Works contract and admin 13
Part T1.2: Tender Data Composit ition of tender ❑ TEN TENDER DO DOCUMENT ➢ TENDER DOCUMENT IN PDF FORMAT ➢ OHS AUDIT QUESTIONNAIRE (EXCEL) ❑ RETU RETURNABLE SC SCHE HEDULES ❑ TECHNICAL ➢ RETURNABLE SCHEDULES (FORMS A1 TO A13) IN WORD ➢ CONSULTANT TECHNICAL SUBMISSION (FORMS B1 TO B6) IN EXCEL) ❑ FINANCIAL ➢ CONSULTANT FINANCIAL SUBMISSION IN EXCEL ➢ FORM OF OFFER (WORD) 14
Part T1.2: Tender Data Composit ition of tender-Technic ical l Proposal ❑ TEN T A two envelope procedure will be applicable to this tender. TENDER DO DOCUMENT ➢ A4 Booklet marked “Technical Proposal” ➢ Electronically completed Returnable Schedules on CD ➢ Insert the CD in the booklet ➢ Insert the following as hard copies: ➢ original or certified copy of the original B-BBEE Certificate ➢ A2.4 Certificate of Fronting Practices ➢ D1/SBD61 Tenderer’s B -BBEE Verification Certificate ➢ Place and seal the signed and completed booklet with the electronically completed CD in an envelope marked “Technical Proposal” 15
Part T1.2: Tender Data Composit ition of tender-Fin inancial l Proposal ❑ A4 Booklet marked “Financial Proposal” with “warning not to open with T echnical Proposal” ❑ Form of Offer C1.1.1 & Pricing Schedule and electronically completed CD ❑ Complete the B-BBEE status level contributor in the booklet & Place and seal the signed and completed booklet with the electronically completed CD in an envelope marked “Financial Proposal— Do not open with T echnical Proposal” 16
COMPLETION OF TENDER The returnable documents shall be electronically completed in their entirety, submitted on the issued software format or fully compatible format, unless otherwise specified. Signed original offer in a bound A4 Size booklet format together with two electronic completed CDs not in PDF format, in word and excel as issued Certificates to be submitted as listed in the schedule of returnable in a PDF format and be saved in the CD 17
PRE-QUALIFICATION CRITERIA 4.1.1 Meeting Eligibility and Responsiveness Registered Consulting Engineer Meet minimum requirements for key persons as stated in the scope Registered in National Treasury Data Base-JV members be registered separately Each member to be tax compliant Meet Criteria for preference points :T enderers that have a B-BBEE contributor status level of 1, 2, 3 or 4. Compliance to Compensate for Occupational Injuries and Diseases Act. Each Joint Venture member to register and be in good standing with Where there are JVs a consolidated BBBEE certificate will be submitted compensation fund requirements at the tender closing date Sub-contracting of 30% submit; Returnable Schedule Form B7 as proof of eligibility. 18
PRE-QUALIFICATION CRITERIA The scorecard shall be submitted as a certificate attached to Returnable Schedule Form D1; and the certificate shall: Be an original or an original certified copy of the original; have been issued by a verification agency accredited by the South African National Accreditation System (SANAS); or be in the form of a sworn affidavit (accompanied by an audited financial statement or Management Account on the latest financial year) or a certificate issued by the Companies and Intellectual Property Commission in the case of an Exempted Micro Enterprise (EME) with a total annual revenue of less than R1.8 million, if issued in accordance with the amended Construction Sector Codes published in Notice 931 of Government Gazette No 41287 on 1 December 2017 by the Department of Trade and Industry; and Be valid at the tender closing date; and have a date of issue less than 12 (twelve) months prior to the tender closing date 19
TECHNICAL EVALUATION Criteria Maximum score T echnical Experience in comparable projects 30 (Form B1 Managerial Ability in comparable projects (B2 15 Form) Workplan Appropriateness (WA) to the size and 30 nature of the work (Form C2.4) Quality assurance systems which ensure 10 conformance to Employer’s stated requirements (Form B4) Past performance on reference projects (Form 15 B6) T otal 100 Minimum score required to be evaluated further 80 20
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