RT11-2019 SUPPLY,DELIVERY AND OFF-LOADING OF ANIMAL FEED TO THE STATE FOR THE PERIOD 1 OCTOBER 2019 TO 30 SEPTEMBER 2022 Presented by: Sithembiso Mahlalela 15 JULY 2019 1
AGENDA 1. Welcome and Introduction 2. Bid Timelines 3. Background 4. Scope of Work 5. Bid Evaluation Process 6. Pricing Structure 7. Conditions of Bid 8. Bid Submission and Format of Submission 9. Support on Electronic Submission 10. Q&A 2
BID TIMELINES ACTIVITY DUE DATE RFP Advertisement in E-tenders website 05 July 2019 RFP Advertisement in Government Tender Bulletin 05 July 2019 Tender documents on E-tenders website 05 July 2019 Non-Compulsory briefing session 15 July 2019 @ 10:30 to 11:30 and 12:30 to 13:30 Questions relating to Bid 5 August 2019 Bid Closing Date 12 August 2019, 11h00 Bidders are required to visit the Notice to bidders etenders website regularly in order to receive update regarding the bids. 3
SCOPE OF WORK The duration of the contract shall be for a period of 36 months commencing on 1 October 2019 to 30 September 2022. Critical and Mandatory documents for RT11/2019 – Supply, Delivery and Offloading of Animal Feed are: Registration Certificates Composition label TCBD 1 – Authorization Declaration Letter (including registration certificate on the third party’s name) Failure to submit valid documents will invalidate the bid Important documents are: (read and understand with the contents of the documents) Special Conditions of Contract; Pricing Schedule on e-procurement tender system; and Specification docs for each item; 4
Bid Evaluation Process Phase I • A bidder having a B-BBEE status level of contributor 1 to 8. • In a case where the bidder does not meet paragraph 1 to 8 above, the bidder must Pre-Qualification Criteria subcontract a minimum of 30% to an EME or QSE which is at least 51% owned by black people. Phase II • Valid Registration Certificate Act 36 of 1947 • Certificate of Analysis for Horse and Dog feed • Composition Label Mandatory and other • SBD 1, TCC, SBD 4, SBD 6.1 & 6.2, SBD 8, SBD 9, Cost Component; requirements • TCBD 1 – Authorisation Declaration form and Authorisation Letter from the third party • Verification of the following: Phase III • Registration Certificate • Composition labels • TCBD 1 – Authorisation Declaration form and Authorisation Letter from the third Technical Compliance party • Certificate of Analysis for Horse and Dog feed • Elimination & disqualification on this phase Phase IV • Original/Certified copy of BEE certificate or Sworn Affidavit BEE Scored • Pricing Schedule Price Scored 5
PRICING STRUCTURE Bidders must submit price electronically via the electronic system, and this is a COMPULSORY requirements. After completing the pricing schedule electronically, the electronic version of the pricing schedule must be printed and submitted together with the remaining bid documents which will serve as the hard copy of the bid. One price per Province is required. Consider the districts in the province when pricing Bidders must refer to item description and specifications before completing the pricing schedule The quoted prices MUST be inclusive of VAT and all other related costs (Direct and Indirect costs). No additional costs will considered post award. Bidders to provide the cost components that makes up their pricing (e.g. raw material - %; labour- %, Imported raw material - %, Transport - % etc. etc.). Percentage to add up to 100% 6
PRICING REQUIREMENTS Bidders are required to submit the prices on the e-procurement systems. Once concluded the capturing, Bidders must print the supplier submission report and include in the hard copy file. Below is an example of a supplier submission report that must be submitted with the bid. This report is generated on step 7 of the e-procurement system 7
EXAMPLE OF SUPPLIER SUBMISSION REPORT 8
Challenges Registration Certificate (expired registration certificates) Composition Labels Items that are evaluated as a group SBD,s ( The SBD document not filled and signed) SBD 6,1 ( Preference Point Claim (BBBEE) and Sub – contracting minimum of 30%) Proof of certificates of analysis for Dog food and Horse (SANAS) TCBD 1 ( Authorisation Declaration form and Authorisation Letter from the third party) Waiting for last minutes to submit prices on the e-procurement systems. 9
Bid Submission Bidders must submit 1 hard copy file, Electronic tender and a CD-ROM/Flash drive with content of each file by the 12 August 2019 at 11:00 + + Original TENDER BOX National Treasury; 240 Madiba Street, Tender Box Any enquiries must be referred, in writing via email to: Transversal.Contracting1@treasury.gov.za 10
FORMAT AND SUBMISSION OF BID Section 1 • Pre-qualification documents (SBD documents and CSD report) Section 2 Registration Certificate or Renewal letter and Composition label of products in terms of Act 36 of 1947 Section 3 Proof of Certificate of analysis (SANAS) Authorisation Letters from the third party Section 4 Section 5 Pricing Schedule & Item Questionnaire and Cost Component Any other information (e.g. Local economic development submission, Section 6 company profile, etc Example of proper file 11
SUPPORT ON ELECTRONIC BIDDING & TECHNICAL ASSISTANCE Training sessions are provided every Monday and Thursday at National Treasury, 240 Madiba Street, Pretoria. Time will be communicated when bookings are confirmed . Bidders must send an e-mail to Transversal.contracting1@treasury.gov.za to book their seats and confirm availability. The manual with detailed instructions can be downloaded from this link https://ww1.gcommerce.gov.za/NT_PROD/ISS/SupplierWizard20160818.pdf and follow the “How to complete bids’’ section. The process to register on the electronic platform is reflected in Electronic Tender Supplier Activation Process (Annexure C). For further technical assistance the bidders can direct their inquiries to gcommerce@sita.co.za and copy Transversal.contracting1@treasury.gov.za (Send an email with MAAA number and company registration to obtain login in details) or 0800 611 201 12 12
Questions and Answers Thank You
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