Institutional organization and platforms for e-GP S OUTH A SIA R EGION P UBLIC P ROCUREMENT C ONFERENCE FEBRUARY 20-23, 2017 E-GP IN S OUTH A SIA – A CHIEVEMENTS , O PPORTUNITIES AND C HALLENGES National Informatics Centre Ministry of Electronics & Information Technology K Srinivasa Raghavan, Sr Technical Director Usha Saxena, Technical Director
Institutional organization and platforms for e-GP • Manual tendering, Tender boxes, News paper notice • Single point availability of tender document to ensure free access to all bidders. (Tenders.gov.in) • Insight in to evaluation process, Probity , Automation • Standard Process in Place , Process Reengineering with an eye on technology, Use of Tools for Proliferation • Communication and Feedback • Capacity building and Timely Assistance • Technology upgradation • Be ready for tomorrow. 2
Background of e-GP institutions in India Defined by the Principles of General Financial Rules(GFR) of the Government of India Process Guidelines enforced by Central Vigilance Commission (CVC) to ensure that free and fair procurement process is in place eProcurement Initiated from – Govt of Andhra Pradesh (2003), Indian Railways (2005), Govt of Karnataka (2004), National Informatics Centre, Meity (2008). Procurement is one area where large percentage of money is spent across Central / State Government. 3
Government Owned and Managed - GePNIC, Railways, etc Public Private Partnership - Government eMarket Place Third Party Service Providers 8 to 10 Major Service Providers, Few additional small providers
Introduction National Informatics Centre, MeitY has developed e-Procurement software system (GePNIC) as a product for facilitating electronic tendering in Government in consultation with MoE, MoComm.&Ind, State Governments, PSUs. Used by – 27 States & Union Territories and over 300 Central Government Organisations including major Public Sector Units. 44 Live Instances Deployed and Operational Year Electronic Value of Tenders % Increase over Average tenders Tenders (Rs. In Cr.) previous year in a Month 2014-15 3,08,854 4,77,517.24 39.98% 25,737 2015-16 5,13,842 6,92,177.78 66.37% 42,820 2016-17 5,54,471 6,67,315.60 In Progress 55,447 Till Jan 2017 18,59,371 e-Tenders processed (Till Jan 2017) worth Rs. 25,03,615.01 Cr since inception . Govt. eProcurement System of National Informatics Centre (GePNIC) 5
Major types of Implementations Central Public eProcurement Procurement Portal Mission Mode ( For Various Central Project Government Entities) (For States/UT’s) • Funded By Min of • Funded by Finance (since 2016) Department of 01 02 • Public Procurement Commerce Division – Nodal point • Covers 27 States and • Covers 300 + entities UTs • Above Rs 2 Lakhs • Recommended above 03 Rs 1 Lakhs Separate Dedicated Instance (For Major PSU’s and other Central /State Govt Procuring entity) , Funded by respective Entities Like IOCL, Coal India, Defense PSUs Govt. eProcurement System of National Informatics Centre (GePNIC) 6
Major Users of GePNIC Major Ministries / Depts 27 States and UTs Major PSUs • Indian Army • Coal India Limited • Maharashtra • Military Engineering • Indian Oil Corp Ltd • Kerala, West Bengal Services • Delhi Development Authority • Rajasthan , NCT of Delhi • CGHS, MSO • Singareni Collieries Company • Haryana, Jharkhand • Dept of Expenditure, Posts • Jammu & Kashmir Limited • Dept of Telecommunication • National Thermal Power • Chandigarh UT • Boarder Roads Organisation • Himachal Pradesh Corporation • Border Security Force • National Hydro Electric Power • Tamil Nadu • ITBP , CRPF, CISF, SSB, NDRF • Odisha ,Assam Corporation • Central Bureau of • Bharat Sanchar Nigam Limited • UP, Uttarakhand Investigation • Delhi Metro Rail Corporation • Puducherry • Intelligence Bureau • Goa Shipyard Limited • Dadra and Nagar Haveli • President’s Secretariat • Hindustan Shipyard Limited • Sikkim, Manipur • Defence Research and • Mishra Dhatu Nigam Limited • Punjab, Tripura, Development Organisation • Mazagon Dock Limited • Meghalaya, Mizoram • Delhi Police • Bharat Electronics Limited • Arunachal Pradesh • Delhi University • Chennai Petroleum Corp Ltd • Lakshadweep, Nagaland • IIT Delhi, BHU , IIMA- A • Vizag Port Trust • Daman and Diu • Department of Science and • Bridge & Roof Technology Govt. eProcurement System of National Informatics Centre (GePNIC) 7
e-Procurement In India Govt. eProcurement System of National Informatics Centre (GePNIC) 8
For Manual Bids through ePublishing ePublishing Portal using GePNIC . Portal using Online publishing of Tender GePNIC Document, Corrigendum and AOC document. Online Bids through eProcurement eProcurement Central Public Portal using GePNIC. Portal using Procurement Complete eTendering cycle starting GePNIC Portal from Publishing, Bid Submission, Bid Opening, Evaluation and AoC. Online/ Manual Bids through Third Party Service Provider Solution. XML Upload Online Publishing of Tender Document, Corrigendum and AOC
GePNIC AT A GLANCE One Product CPPP MES NTPC 27 – 10 – PSUs States / Instance UTs 1,49,618 - Registered Department Users 3,74,147 - Registered Bidder/ Contractors 18,59,371 – Tenders Processed Rs. 25,03,615.061Cr – Value of Tender Processed Govt. eProcurement System of National Informatics Centre (GePNIC) 10
Large Installation: 20,000 Tenders Per annum to 1,20,000 Tenders Maharashtra, West Bengal, Odisha, Rajasthan, Govt of Delhi, Tamil Nadu, Jammu and Kashmir, Kerala, Haryana Medium Installation: 500 to 20,000 Tenders Per Annum. Assam, Punjab, Dadra and Nager Haveli, Uttarakhand, Jharkhand, Himachal Pradesh, Chandigarh Low end Installation: Less than 500 Tenders per annum Lakshadweep, Daman and Diu, Nagaland, Arunachal Pradesh, Mizoram, Meghalaya, Sikkim, Tripura, Manipur, Puducherry Slide 34 of 52
Non-discrimination Completely among bidders, Free Adheres to CVC access of tender and GFR documents Guidelines Accountability of all Enhanced activities Transparency. Security of the Adheres to World entire process Bank ,Asian Dev using PKI Bank and MDB Technology. guidelines Adheres to IT Act 2000 and above. Slide 34 of 52
Online Tender Process 12. Award with Post 1. Tender Creation Contract Mgmt 11. Financial Bid 2. Scrutiny Evaluation 10. Financial Bid Opening 3. Publishing # With auto generated Comparative Chart 4. Online 9. Technical Bid Clarification Evaluation 8. Technical Bid 5. Pre bid Meeting Opening 7. Bid 6. Corrigendum Submission/ Resubmission Using Online Mode Using Offline Mode Govt. eProcurement System of National Informatics Centre (GePNIC) 13
• Two factor authentication • Bid encryption (Technical & Financial) at client end • Encryption using PKI based Technology • Digital Signing of all documents • Data Secured on transit using SSL • Secured Hosting • Role based access system • Log shipping, NTP configured • 24 X 7 availability of the system • Visibility of each other’s offers for participating Bidders • Periodic audits by STQC as per EPS guidelines including OWSAP Top 10
System Expansion and Integration 36 State Govt & UT GePNIC 15
Capacity Building Measures 24 x 7 Telephonic Help Desk facility is available Daily Web Learning facility is available on different topics of e- Procurement at http://webcon.nic.in Dedicated Email Support for any Technical queries related to Operation is available (Email ID support-eproc@gov.in / cppp- nic@nic.in ) Regular Class Room based training at NIFM, Faridabad as part of Management Development Programme on Public Procurement On site comprehensive training by NIC experts for Department/Organisation implementing eProcurement in project mode. Govt. eProcurement System of National Informatics Centre (GePNIC) 16
PARAMETER BEFORE AFTER REMARKS eTendering eTendering Due to process Cycle time from NIT to 120 to 300 days 17 to 82 days reengineering and taking Award the advantage of online modules The frequent visit of bidder Cost of bidding per bid Rs 2000 to 10000 Rs. 35 to 50 for submission and for the bidder attending opening of bids is not needed now Bid Validity Period 120 to 180 days 75 to 90 days Average is 60 days Rs.4.7 Cr per Rs 49 Lakhs per Only General notices regarding availability of NIT Publication cost Annum Annum tenders are being given in the print media.
Benefits for Bidders Complete transparency in the process Free use of Portal, No charges levied Easy availability of Tenders Documents Anonymity in Bid submission Timely Mail / SMS Alerts No Physical visit required View Online Bid Opening Tender results readily available 24 X7 Availability Ease of Use
Benefits for Procuring Entities Standardize procurement processes across Government Departments Shortens Procurement Cycle Reduction of Human errors System aided Evaluation process Automated Process to a greater extent On the fly Reports / Comparative statement Integrity and Authenticity ensured due to Digital Signing of all docs Improvement in work culture in the Departments Reduces Litigation / Complaints /RTI
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