October 7, 2019 PRBB 2019-2020 Board Officers President – Lisa Gaffey prbbpresident@gmail.com Pine-Richland Band Boosters Vice-President – Kristin Barcaskey prbbvice@gmail.com Treasurer – Geoff Meyer prbbmoney@gmail.com Secretary - Lori Jones October Monthly Meeting prbbsecretary@gmail.com
Agenda Booster Meeting Agenda Attendance Band Director Operations Spring Band Trip Financial Reports Fundraising Events and Schedules Volunteers Reminders Conclusion
Attendance Attendance Please sign in so that we have a record of your attendance.
Operations Recent Board Activity Website, Communications, Finances All ongoing. Trailer Replacement Continued coordination with district for replacement due to hail damage. District request for bids to be posted Mid-October. Chick-fil-A Food Rewards Program Including our September submission of receipts, PRBB had a balance of nearly $1,500 in free chicken. PRUBO Policy 915 Submitted for September 30 deadline. Financial Audit Audit finalized for September 15 deadline. Fundraisers Submitted electronic forms online and were approved by Mrs. Bowman. Corporate Sponsorship Chair position is vacant and holds extreme profit potential.
Operations Digital Media Chair Thanks to Digital Media Chair, Kelly Metzgar, new and improved access to images, video, news, and more through social media. Digital Media Trying to collect and gather as many photos/videos as possible of “The #1 Band in the Land!” If you take photos or videos while at a game or event, you can upload them to the PRBB Google Photos album: https://photos.app.goo.gl/L7d3SChNvKYNpEns6 If you would prefer, you can email or text them to: kmetzgar127@gmail.com/724-612-2950. Photos will be uploaded to our Google Photos album and videos will be put on our YouTube channel. The images and footage will be used to promote the band through various avenues such as the yearbook, etc. And don’t forget to follow us on Instagram @pinerichlandmarchingband. Photos and videos will be shared there all season long! PRBB Google Pics Instructions Thanks to everyone that has been contributing to our Google Photo Album!
Band Director Director’s Notes MR. BRIAN SCOTT Pine-Richland Band Director
Spring Band Trip April 30 through May 3 Louisville, KY and Cincinnati, OH Spring Trip Commitments and Deposits have Spring Band Trip been received. Thanks for getting those forms and payments in on time! Confirmed Participation: 233 students attending, 14 not attending, and 5 had no response. Fantastic participation! Students individually responsible for the cost of their own trip. Trip cost is estimated to be $689 per student. $200 deposit paid, balance of approximately $489 due February 15. Kentucky Derby “Pegasus Parade” Individual Cancellation Insurance was available at a cost of $39 per student. Great Wolf Lodge Window to purchase insurance has passed. Cincinnati About half purchased insurance. Specific trip details, including Proposed King’s Island Itinerary and Individual Cancellation Amusement Park Coverage Policy, available on band website. Please direct trip questions to Mr. Scott or Trip Coordinator, Sabrina George, at sabrinageorge@zoominternet.net
Spring Band Trip Trip Payment Schedule Spring Band Trip Commitment Forms and Initial Deposit Payment $200 Due September 23, 2019 To ensure that all student intentions are verified, each D E T E L student must submit this form -- even if they are not P M O C traveling with the band. Individual Cancellation Coverage (Optional) $39 Due September 23, 2019 Travel insurance must be purchased by September 23, 2019. No refunds will be given for any reason D E T E L P M O C without purchase of this coverage. PRBB is unable to refund any travel funds. Final Balance Payment $489 Due February 15, 2020 TOTAL TRIP COST PER PERSON $689 * (estimate) TOTAL WITH $39 INDIVIDUAL CANCELLATION COVERAGE $728 * (estimate) *Total trip cost per student is an estimate. Final payment may fluctuate slightly. All checks must be payable to travel agent “EMA” and include student’s name in memo line. Please do not combine checks.
Treasurer Notes Current Cash Balance as of October 7, 2019 is Treasurer’s Report $106,240.25 AV Band Festival – Big Success $3,924.49 net profit from ticket sales Geoff Meyer, Treasurer $7,204.20 sales from Concessions and Candy Stand $12,032.65 - Gross total proceeds for PRBB (including 50/50) Concessions and Candy Stand Season to Date (Gross Sales incl. festival) Concessions - $13,709.25 Candy Stand - $15,439.35 Kennywood Sale closed 692 tickets sold – projected profit of $8,778 Audit of 2018 – 2019 Fiscal Year – COMPLETE Special thanks to Lori Horan, Christine Krill, Rich Barcaskey and Denise Layne 2018-2019 IRS Tax Filing due Nov. 15, 2019
Fundraising Why Fundraise? Core Fundraisers Annual Fundraising Without fundraising, PRBB would Kennywood Ticket Sales not be able to support all of the Band Spiritwear Sales things we do to benefit the band and to improve the overall band Concessions and Candy Stand experience for our young musicians. Chick-fil-A, Moe’s, and Bake Sales Direct Donations Annual Goal Revenues equal or exceed expenses. Potential Additional Fundraisers Fundraising. . . AV Band Festival Sales and Concessions Benefits all students and the band organization as a whole. Garden Flags, Magnets, and Decals Thanksgiving Pie Sale Covers expenses not covered by the district budget. Z-Roni Pepperoni Roll Sale Supports band needs. Spring Raffle? Corporate Sponsors? Includes small and large expenses (i.e. band trailer, music, and equipment). Pomerleau Scholarship Fundraising Covers band trip expenses Bake Sale at Winter Spring Concert beyond individual student cost. Contact Kristin Barcaskey, PRBB Vice-President and Fundraising Director, with any fundraising questions, concerns, and/or proposals. prbbvice@gmail.com
Fundraising Recent, Current, and Upcoming J.Crew The Block Northway Shop for a Cause was on Saturday, September 14. PRBB will be receiving $299 from J.Crew! Thanks for shopping at the event! Garden Flags, Magnets, and Decals Sale Deadline was September 30. Thanks for ordering! Sold 11 flags, 13 magnets, and 12 decals. Not great participation. Okay since this was not meant to generate a ton of funds but to provide an opportunity to display band spirit! Order placed October 2. Turn around time and delivery expected within two weeks. Spiritwear Sale Due to unforeseen challenges, PRBB has suspended Spiritwear Sales with the current vendor. PRBB is in the process of finding a new vendor to suit our needs. Our apologies for any inconveniences that may have occurred with prior orders. Profit from the vendor for initial sales reported to be $750. Second print run order of 24 band shirts still pending. We appreciate your continued patience! Pie Sale kicks off soon with delivery in time for Thanksgiving. Charms Online Store will be used for the sale. Will need volunteers on delivery day. Z-Roni Pepperoni Roll Sale in January after the winter break with Friday, January 31 delivery date in time for Superbowl on February 2. Direct Donations Campaign continues. If you have not already done so, please, please, please , donate online in Charms or send a check payable to “PRBB”. Raffles have the potential to net huge profits: 2,000 tickets at $5 each equals $10,000. For success,, we need an enticing prize. Do you have something to donate for a Raffle? If so, please contact Kristin Barcaskey at prbbvice@gmail.com.
Fundraising Pie Sale Kick-off on Friday, October 18 . Sale runs for two weeks with delivery before Thanksgiving. Final orders are due Friday, November 1 . Delivery will be on Tuesday, November 26 . Stay tuned for more details about the online sale! Pie Sale 10”Fruit Pies $13 Apple, Caramel Apple Walnut, Very Berry, Blackberry, Cherry, Peach, Peach Praline, Pumpkin, Red Raspberry 8” No Sugar Added Pies $8 NSA Apple, NSA Cherry 8”Crème Pies $10 Lemon Meringue, Coconut Crème, Chocolate Crème, Chocolate Peanut Butter Apple Dumplings Out of Stock Pumpkin Roll $9
Events and Schedules 2019 Allegheny Valley Enormous thanks to Lori Jones Marching Band Festival AV Band Festival for all of her work organizing this hosted by Pine-Richland at large event! Additional thanks PRHS Stadium on to all of our amazing volunteers Wednesday, September 18 and chaperones! We couldn’t ü Beautiful Weather have done it without you! ü Huge Turnout Setup Volunteers ü Awesome Shows Band Hosts and Hostesses Fundraising Successes Ticket Booth Volunteers ü Concessions Gatekeepers ü Candy Stand and Candygrams Parking Team ü 50/50 Raffle Concessions Team ü Ticket Sales Candy Stand Volunteers Candygrams Table Volunteers Snack Volunteers 50/50 Raffle Crew … and More!
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