February 3, 2020 February Monthly Meeting PRBB Pine-Richland Band Boosters 2019-2020 Board Officers President – Lisa Gaffey prbbpresident@gmail.com Vice-President – Kristin Barcaskey prbbvice@gmail.com Treasurer – Geoff Meyer prbbmoney@gmail.com Secretary - Lori Jones prbbsecretary@gmail.com
Agenda Booster Meeting Agenda Attendance Band Director Operations Spring Band Trip Financial Reports Fundraising Events and Schedules Volunteers Reminders Conclusion
Attendance Attendance Please sign in so that we have a record of your attendance.
Band Director Director’s Notes MR. BRIAN SCOTT Pine-Richland Band Director
Operations Recent Activity New Uniform Committee Parent and Student Committee formed to design and select new uniforms for 2020-2021 School Year. Uniforms need to be ordered soon. Design artwork being produced. Upon approval, sample uniform will be made. Then, sample will go to school board for approval. Trailer Replacement New trailer to be complete on February 4. Will then be outfitted with specific interiors and custom graphics for the band. Utility Cart Acquisition Acquisition of utility cart for band use is in the works. PMEA Honors Jazz at PRHS Friday, February 7, and Saturday, February 8 Help needed to manage ticket, photo, and CD sales on Saturday. Need approximately ten volunteers from 12:00pm-4:00pm on Saturday. Parents and NHS Students should use emailed link to volunteer.
Operations Winter Concert Recap Matt Graf Class of 2020 Scholarship The Matt Graf Scholarship Fund awarded a $1,000 scholarship to a senior band member again this year. All senior band members were eligible and could apply. Scholarship recipient was announced at the All-District Band Concert on Wednesday, December 4, 2019. Congratulations to recipient Blake Briski! Pomerleau Scholarship Bake Sale $555 in donations collected for PROF Scholarship Thanks for all the donations of delicious baked goods! Winter Concert Spiritwear Sale $686 collected in ”Cash and Carry” Sales Sold about half of new $1,200 Play2Wear Inventory Remaining inventory is available for purchase Winter Concert Concessions, Candy, and Chick-fil-A Sales $582 in sales Kate Spade Raffle $510 in raffle ticket sales Thanks to our generous anonymous donor! Volunteers and Chaperones Thanks to all volunteers and chaperones that helped make the night a huge success!
Spring Band Trip Final Trip Payment Info April 30 through May 3 Louisville, KY and Cincinnati, OH Student Contributions! With an extended football/concessions season, additional revenue from the AV Band Fest in September, and generous donations from our families, PRBB will contribute $75 towards the cost of the trip for each student this year. ($75 x 233 students = $17,475) Spring Trip Balance Due! Students individually responsible for the cost of their own trip. Trip cost was originally estimated to be $689 per student. A $200 deposit was paid upon commitment in the fall. Balance of $414 ($489 less $75 contribution from PRBB) is due February 15. Spring Trip Chaperones! District requires 1:10 ratio of chaperones per student. All 7 staff members are $ 4 1 going on the trip. Therefore, 16 additional chaperones 4 are needed. Currently, 13 chaperones have FEBRUARY 15 committed. As in the past, PRBB will help cover a portion of the trip cost for our dedicated volunteers.
Spring Band Trip April 30 through May 3 Spring Band Trip Info Louisville, KY and Cincinnati, OH Fantastic Participation this Year! Confirmed Participation: 232 students attending. Specific trip details, including Proposed Itinerary, Payment Schedule, and Individual Cancellation Coverage Policy, available on band website. Window to purchase insurance has passed. Spring Trip chaperones are selected based on Kentucky Derby experience and service as a chaperone throughout “Pegasus Parade” the year. ALL trip chaperones must have PRSD Great Wolf Lodge independent volunteer clearances and meet district Cincinnati requirements. Please direct trip questions to Mr. Scott or Trip King’s Island Amusement Park Coordinator, Sabrina George, at sabrinageorge@zoominternet.net .
Treasurer Notes PRBB continues to be on solid financial footing. Treasurer’s Report Current Cash Balance as of February 3, 2020 is $93,774.94 Proceeds from Pepperoni Roll Sale - ~$250 Geoff Meyer, Treasurer Outlook for the rest of the Fiscal Year Major Expenses Trip - ~$27,000 PRBB providing $75 for each student attending Remaining covers portion of Chaperone expenses and travel expenses for trailer, gas , etc. Senior Banquet - ~$2,000 2020 Drill Master Marching Routine - ~$1,000 Motorized Band Cart - ~$2,000 Revenue Opportunities Spiritwear – Currently $2K under budget 2020-21 donations – TBD 2020-21 Outlook 5 scheduled football home games with potential 6 th preseason and playoffs
Fundraising Recent Fundraising Zroni Pepperoni Roll Sale January Sale is complete. Only 13 students participated in the sale with a total of 55 Zroni rolls sold. $770 collected, less $520 invoice, netted $250 profit. For reference: Approximately 5% of our students participated with an average sale of just four rolls each. Rolls were delivered on Friday, January 31. Hopefully, everyone enjoyed them on Superbowl Sunday. Thanks for utilizing Charms and Affinipay for online sales.
Fundraising Upcoming Fundraiser Blaze Pizza in Cranberry President’s Day No school Monday, February 17 4:00pm-8:00pm 20% of proceeds ������������������ ���������������������������� ������������������ ���������������������������� ����� � ����������������������� donated to PRBB ����� � ����������������������� ����� � ����������������������� ����� � ����������������������� ��������� � ����������������� ��������� � ����������������� ���������������������������������������������� ���������������������������������������������� ������������������ ���������������������������� ������������������ ���������������������������� ����� � ����������������������� ����� � ����������������������� ����� � ����������������������� ����� � ����������������������� ��������� � ����������������� ��������� � ����������������� ���������������������������������������������� ����������������������������������������������
Fundraising Spring Fundraising Spring Spiritwear Sale Get your favorite Spiritwear anytime and be prepared for the Spring Trip. Sale available online 24/7. See band website for link to Play2Wear site. Spring Music Raffle Due to decreased fundraiser participation, amount of effort required to coordinate, and low potential benefit per student, there will be no spring raffle this year. Even if we cleared a full $10,000 profit, which is highly unlikely, it would only decrease student cost by $50. Poor projection factors simply outweigh the benefits per student. That said, if you have something to donate for a raffle and/or would be willing to facilitate a spring raffle, please contact Kristin Barcaskey at prbbvice@gmail.com.
Events and Schedules Calendar of Upcoming Events Friday, February 7 and Saturday, February 8 AV Honors Jazz at PRHS Band Camp 2020 Saturday, February 15 Final Trip Balance Due: $414 Band Camp is Monday, March 2 MANDATORY ! March Booster Meeting Post-Musical/Late March or Early April TBD Mark your calendar Wind Ensemble and Jazz Concert NOW! Monday, April 6 April Booster Meeting August 10-14, 2020 Thursday, April 30 thru Sunday, May 3 August 17-20, 2020 Spring Trip to Kentucky Derby Kennywood Day is Wednesday, May 13 August 21, 2020 Spring Band Concert Friday, June 5 Wind Ensemble Graduation Performance Always check the band website for the most accurate details, call times, and last minute changes.
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