Washington D.C. Somers Middle School April 5-7 2017 Mrs. Klock Mrs. Pepe Mr. Getman
TripAdvisor Traveler Rating: Students will enjoy a complimentary buffet breakfast. Our Hotel Crowne Plaza Crystal City 1480 Crystal Drive Arlington, VA 703 416-1600
SAMPLE ITINERARY: DAY 1 5:30 A.M . Students Report to School Bags will be checked by Chaperones Students should bring bagged lunch to eat en route 6:00 A.M . Buses will Depart for Washington D.C. 12:00 Noon – Approximate Arrival Time in Washington D.C. • Arlington National Cemetery Tour/ • Iwo Jima Memorial Newseum • • Smithsonian Air and Space Museum • Franklin D. Roosevelt, Martin Luther King, Jr. and Jefferson Memorials Dinner : 6:45 p.m. Carmines: 7 th Avenue, Washington D.C. Check into Hotel: Approximately 8:30 P.M .
Day Two – Dress Up Day 6:00 A.M. Wake Up 7:00-8:00 A.M. Breakfast at Hotel 9:00 A.M. Group Photo These will be White House Picture Stop and Souvenir Shopping staggered by Capitol Tour bus groups…. Lunch: Capitol Dining Room Holocaust Museum World War II Memorial 6:30 – 9:30 PM – Dinner: Ronald Reagan Building Madame Tussauds Wax Museum
Day Three – 6:30 A.M. Wake Up 7:00-8:00 A.M. – Breakfast at Hotel 8:15 A.M. – Load Luggage and Depart Hotel Lincoln Memorial Vietnam Memorial Korea Memorial Smithsonian Natural History Museum Smithsonian American History Museum 12:00 Noon – Lunch at American History Museum 1:00 P.M. – Depart for Home Dinner/Snack en Route Home – Meal Money 7:00-7:30 P.M. - Approximate arrival home
Students will not be permitted to bring cell phones on this trip. Please help • us enforce this important rule. • All chaperones will be carrying “GO PHONES” which students will have access to. Parents will be provided with the phones numbers of all chaperones “GO PHONES” • All school rules apply while on this trip….Mr. Getman or Trip Coordinators will attend to students with disciplinary issues. Students are “taped” into their hotel rooms at night. Overnight security • guards are provided for your child’s safety. Leaving hotel rooms after being taped in for the night will result in serious consequences. • Chaperones are giving up their personal time to attend this trip – encourage your child to recognize this and thank them periodically.
STUDENT PRICING TOTAL COST : $619.00 $54.00 for Trip Insurance can be paid directly to Bright Sparks. SOMERS TOUR CODE: 6606532 PAYMENT SCHEDULE • PAYMENT ONE $150...............................10/28/2015***** Website: mytour/brightsparktravel. • PAYMENT TWO com $150...............................12/02/2015 • PAYMENT THREE $150...............................1/13/2016 • FINAL PAYMENT $BALANCE...............................12/17/2016 PLEASE MAKE SURE PAYMENTS ARE MADE ON TIME…LATE FEES WILL INCUR Avoid late fees by signing up for Auto Pay dur ing the online registration process *****There will be no registrations accepted after this date
REGISTRATION There are STRICT registration deadlines this year for our Washington DC trip. 6 buses reserved – 1 bus on hold (buses will be released dependent on registration numbers) Tickets need to be reserved for Holocaust, Capitol, Newseum and National Archives (need accurate numbers) STUDENTS MUST BE REGISTERED WITH THE COMPANY INCLUDING A DEPOSIT BY FRIDAY, OCTOBER 28 th . School registration and emergency release form must be turned in to Mrs. Klock or Mrs. Pepe A.S.A.P.
Washington D.C. Registration Form Child’s Name: ________________________________________ Home Address: Somers _____________________________________________________________________________________________________ ___________________ Registration Home Phone Number: ___________________________________ and Medical Parent Contact: _________________________________________ Release form… Parent Contact Cell Phone Number: ______________________________ Emergency Contact: _____________________________________ Phone: ________________________ This is Allergies:______________________________________________________________________________________________ REQUIRED by _____________________________________ Dietary Food Restrictions: (please explain) the Somers _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ Central School ______________________________________________________________________________ District for all students Emergency Medical Release In case of emergency involving my child (student) and a parent/guardian cannot be contacted, I authorize any chaperone attending a associated with this tour to obtain medical care for my child. Furthermore, if the treatment is for non-tour related illness or injury, I authorize the use of our family medical insurance company. school Child’s Name: ____________________________________________ sponsored trip. Company Name:_________________________________ Phone:____________________________ Policy Number:_____________________________ Billing Address of carrier:_________________________ Insured’s Employer Name:_________________________ Phone:____________________________ PARENTS SIGNATURE________________________________________
TOUR CODE USING THE AUTO PAY METHOD WILL AVOID ANY LATE FEES THAT MAY INCUR….THE COMPANY WILL BE CHARGING LATE FEES THIS YEAR .
Financial Aid There is a limited amount of scholarship money available to offset the cost of the Washington D.C. trip for families who are in need of financial assistance. There is a financial aid form which is available in the main office and will be posted online in the Washington DC link on the Middle School webpage. Please fill out the form and return it no later than OCTOBER 17 th to Mr. Getman’s office There will be NO FULL SCHOLARSHIPS awarded this year. ANY STUDENT WHO IS GRANTED A SCHOLARSHIP MUST PARTICIPATE IN THE FUNDRAISING ACTIVITY ALL STUDENTS (including those receiving scholarships) MUST REGISTER ONLINE WITH BRIGHTSPARKS BY THE DEADLINE OF OCTOBER 28, 2015 . PLEASE CONTACT MRS. KLOCK IF YOU HAVE CONCERNS ABOUT THE REGISTRATION AMOUNT at mklock@somersschools.org
FUNDRAISER : This fall our 8 th grade class will be participating in a “Fundraising Drive” with Meadow Farms, Inc. This is a big event to offset our Washington DC trip and we would like everyone to participate. Please help us by taking orders from friends, relatives and co-workers. THE BROCHURE that your child will receive on October 21 st will provide a variety of items including candy, household and holiday gift items. SALE STARTS: WEDNESDAY, OCTOBER 17, 2016 (informational meeting with kids) SALE ENDS: MONDAY, NOVEMBER 16, 2016 STUDENTS WILL RECEIVE a percentage of their sales to offset the cost of their trip. These percentages will be outlined in the brochures that are sent home. FAMILIES WHO WISH TO APPLY FOR FINANCIAL AID MUST HAVE THEIR CHILD PARTICIPATE IN THE FUNDRAISING OPPORTUNITY.
Medication Students must have a medical form submitted for this trip! Students that need medication must have their medication brought to school and given to Mrs. Camilli (school nurse). There will be 3 dates available for parents to bring both the medical form and medication. These forms will be distributed at the parent meeting in the spring. NO ROOM GROUPS OR BUS ASSIGNMENTS WILL BE MADE UNTIL MEDICAL FORMS ARE RECEIVED. Medical forms are needed for all medication including, TYLENOL, ADVIL, TUMS, MOTION SICKNESS MEDICATION etc….. Students with medical needs will be travelling on bus with nurse. ANY STUDENT WITH DIETARY NEEDS …please send Mrs. Klock/Mrs. Pepe and email with those dietary restrictions so she can make sure they are in place. mklock@somersschools.org apepe@somersschools.org
There will be an additional parent meeting in January/February. More details will follow. We are looking forward to a great trip!!!! QUESTIONS??????
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