2019 ANNUAL GENERAL MEETING Hawkes Bay Mountain Bike Club (Inc) Held at East Pier , Napier – Monday 1 st July, 2019
Agenda Opening welcome by the Chairperson ❑ Attendance/Apologies : (circulate page, for each person to write in their full name) ❑ Minutes/Reports from previous AGM - held on Wed 2 nd July, 2018 @ East Pier, Napier ❑ Any Matters arising from previous AGM ? ✓ Resolution for hbmtbc Constitution amendment, of Rule # 13 ❑ Power-point presentation & discussion of all Managers Reports ❑ General Business ❑ Discussion of any subject, raised from the floor? ✓ Summary of goals for the next 12 months (Chairperson) ✓ Election of Executive Officers ❑ Chairperson + Secretary + Treasurer ✓ Committee ❑ Overview of new roles/structure within committee ✓ Awards - Presentation of the " Merv Cameron Memorial Trophy ” for Club Participation ❑ Closing by Chairperson ❑ HBMTBC AGM JULY 2019 2
Resolution An amendment to the HBMTBC Constitution is required, to revoke rule # 13, being: Common Seal The Society does not hold a common seal The Society does have a ‘Coy #’ – 919069 with the Companies Office of New Zealand and replace it with the following: Common Seal The Common Seal of the club shall be kept at the registered office of the club, in the custody of the Secretary, and shall be affixed only on the authority of the Committee by resolution in the presence of two of the Executive Officers, being the Secretary, Treasurer or Chairperson. HBMTBC AGM JULY 2019 3
Chairperson Report Kia Ora everybody & let me welcome you to the final wrap up for the 2018-2019 membership year. I really hope you have been lucky enough to enjoy some great rides during the last 12 months & that you intend to join us again for the next year ahead, we are lucky in the mighty Hawkes Bay to have such a fantastic range of riding options to choose from. It is an awesome time to be a mountain biker currently, with the growth in the sport / technology / number of locations where we can ride & our neck of the woods is as good as anywhere in NZ I believe. I have ridden fairly extensively around the North Island in the last 12 months & am impressed with the MTB infrastructure developing in most regions at present. The great thing is that Hawkes Bay is punching above its weight with trail development & is highly regarded from outside the region. This has been my sixth year as chairman of your club (still one of the largest of it's kind in the country) & I am very proud of what we have achieved collectively during that time. HBMTBC AGM JULY 2019 4
Chairperson Report… In lots of ways it has been the most challenging year for this club & its committee in the 10 years I have been involved, for a number of reasons: ❑ Our situation has evolved somewhat differently this year compared to the original plan & with that comes a mix of good, bad & ugly. Don't get me wrong, change is good however it takes a focused robust committee & systems to manage the transition to then come out the other side in good shape, which is exactly what we have done so well done team ! ❑ There have been some changes within the Pan Pac forest management & operations, plus they have also had more than their fair share of scrutiny with new stringent national forestry standards implemented. So on behalf of the club I thank them all for their continued support & access. We look forward to strengthening our working relationship with Pan Pac ongoing. In particular I would like express gratitude to Sean Wright, Dale Eastham & Dennis Hall for all their efforts & support this last year. HBMTBC AGM JULY 2019 5
Chairperson Report… ❑ The Replanted Block, Pakuratahi & parts of the Mill Block have been temporarily closed within the last year for thinning & forest extraction operations, which has restricted our access for 8 months or so. However, it was pleasing to see we still finished the 2018-19 year with just over 2200 members (making it the most successful year yet) plus over 1300 visitor permits sold. ❑ Some of our plans to roll out further infrastructure have been put on hold or cancelled & throughout the year our membership base has expressed frustration more than ever with a number of complaints fielded. However, I can assure you these were listened to & addressed as best we were able within the means available. ❑ Like lots of clubs the percentage of members who volunteer their time, skills & energy is actually very small & if you are one of those folks who contributed in any shape or form, I applaud your actions & thank you on behalf of the club. HBMTBC AGM JULY 2019 6
Chairperson Report… Having said that there are plenty of positives: ✓ We experienced extended summer like conditions, making for awesome riding in the last year ✓ Successful club run events, ie - HBMTBC shuttle day in Rotorua for HB anniversary (with 260 riders in attendance) • NZDH Series held in Pakuratahi, with over 150 riders • Doug Wisor Memorial Enduro in the Mill Block, with over 120 riders • I attended, or heard about all the above & was impressed by such great club spirit at • these events. ✓ Organised rides with the BMShe crew, who appear to be gaining a lot of interest & regular numbers attending over the summer months ✓ HBMTBC being nominated / acknowledged once again at the Hawkes Bay Sports Awards amongst some highly regarded sports organisations. Long serving (20 years) committee member & club secretary Carl Larsen , being • recognised for his significant contribution to club & park operations, taking out the Administrator of the Year category for the second time. HBMTBC AGM JULY 2019 7
Chairperson Report… ✓ Youth Development team participating on a national & international level, in particular Charlie Makea . However, there have been a number of Hawkes Bay riders competing nationally in several MTB disciplines over the last year & we are proud of all their efforts ! ✓ Continued club affiliation with MTBNZ & Cycling NZ ✓ Club raised funds being donated to local rescue helicopter trust ✓ Bike film nights for club members to attend ✓ New club riding kit available for members to purchase. HBMTBC AGM JULY 2019 8
Chairperson Report… ❑ For me personally, I had a big spill off the bike in October last year, knocked the wind out of my sails which saw me unable to ride for a couple of months but got back in saddle as soon as possible, hopefully wiser & more upright than ever before. However I also had many highlights, including - Taking dozens of kids MTB riding & seeing their individual MTB skills & confidence grow, which is hugely • satisfying Sharing time in the saddle with many of my friends family & riding buddies, which is always such a privilege • in our amazing park & in the North Island generally (shout out to GT & Willie for keeping me fed & watered!) ❑ Several ongoing & new MTB developments within the HB including - Te Mata Peak (slow as it may be) purchase of additional land. • Waipukurau Gum Forest (more mountain bike trails planned) • Ranui Farm Park ongoing trail network • So, as the "Hawkes Bay" Mountain Bike Club, we must be open to & support / encourage where we can, new opportunities throughout the region as they arise. Exciting stuff indeed. HBMTBC AGM JULY 2019 9
Chairperson Report… PARK DEVELOPMENT : The new park development has been a major focus for over a year, but has really kicked into gear within the last month or so. But this new development will come with a very large price tag. HBMTBC traditionally generate income from the following 4 main sources: ✓ Membership + Permit fees : Approx distribution of - 20% Admin ; 10% Savings ; 70% Park Maintenance ✓ Gaming Trusts : been relatively successful with the majority of our applications, mostly for new trails ✓ Trail Sponsorship + Donations : support from local families & businesses and via the Trailblazer fund. This has been fairly low key this past year, however I would like to thank those who have donated financially to the club in the last year or so. Your contribution is greatly appreciated. ✓ Events : downhill, enduro races + shuttle days with any surplus funds going back into the park development fund. Financially your club is in good shape, with a pleasing finish to our financial year. This has been due to prudent fiscal management of club funds. The overall operating costs have generally risen & then there is the cost of maintaining equipment and the trails. However, the club has been focused on saving hard for this & moving forward there is a plan to spend some of those reserves in conjunction with continuing the drive for additional funds via other potential income streams. HBMTBC AGM JULY 2019 10
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