2020 ANNUAL GENERAL MEETING Hawkes Bay Mountain Bike Club (Inc) Held at East Pier , Napier – Monday 6 th July, 2020
Agenda Opening welcome by the Chairperson ❑ Attendance/Apologies : (circulate page, for each person to write in their full name) ❑ Minutes/Reports from previous AGM - held on Wed 1 st July, 2019 @ East Pier, Napier ❑ Any Matters arising from previous AGM ? ▪ Power-point presentation & discussion of all Managers Reports ❑ General Business ❑ Discussion of any subject, raised from the floor? ▪ Summary of goals for the next 12 months (Chairperson) ▪ Election of Executive Officers ❑ Chairperson + Secretary + Treasurer ▪ Awards - Presentation of the " Merv Cameron Memorial Trophy ” for Club Participation ❑ Closing by Chairperson ❑ HBMTBC AGM JULY 2020 2
Chairperson Report Kia Ora everybody & let me welcome you to the final wrap up for the 2019- 2020 membership year. Thank you for taking the time to read this report. As I reflect back over the last 12 months who would have guessed a year ago what a challenging & unprecedented time lay ahead for us all, particularly in the last 3 crazy months or so. I really hope you have been lucky enough to enjoy some great rides during the last 12 months & that you intend to join us again for the next year ahead, we are lucky in the mighty Hawkes Bay to have such a fantastic range of riding options to choose from. This has been my seventh year as chairman of your club (still one of the largest of it’s kind in the country) & I am very proud of what we have achieved collectively during that time. Though, it has been another challenging year for this club & its committee in the 12 years I have been involved. In particular, I would like to express our gratitude to Sean Wright , Tim Sandall & the Pan Pac board for all their efforts & support this last year. HBMTBC AGM JULY 2020 3
Chairperson Report… With the Pakuratahi Valley block closed (other than for specific events with special permission), half of the Replanted block closed until the Waipunga block is harvested, plus the nearly 2 months that the entire MTB Park was temporarily closed during COVID19 lockdown, it was pleasing to see we still finished the 2019 – 2020 membership year with 2469 members (making it our most successful year yet) plus over 1350 visitor permits sold. Some of our plans to roll out further infrastructure have been put on hold or cancelled & throughout the year our membership base has expressed frustration more than ever with a number of complaints fielded. However, I can assure you these were listened to & addressed as best we were able to within the means available. Like lots of clubs, the percentage of members who volunteer their time, skills & energy is actually very small & if you are one of those folks who contributed in any shape or form, I applaud your actions & thank you on behalf of the club. HBMTBC AGM JULY 2020 4
Chairperson Report… Having said that there are plenty of positives: ✓ Another long summer, making awesome riding conditions thru most of the year; ✓ Successful club run events, ie: ➢ HBMTBC shuttle day in Rotorua for HB anniversary (with 221 riders) ➢ NZDH Series held in Pakuratahi, (150 riders) sold out prior to the event ➢ Doug Wisor Memorial Enduro in Mill Block, with over 120 riders ➢ I attended all the above & was impressed by such great club spirit. ✓ Organised social rides with various groups; ✓ HBMTBC being nominated / acknowledged once again at the Hawkes Bay Sports Awards amongst some highly regarded sports organisations; ➢ Long serving (21 years) committee member & club secretary Carl Larsen , being recognised again for his significant contribution to club & park operations. ✓ Youth Development team participating on a national & international level (in particular Charlie Makea ), also a number of other young Hawkes Bay riders competing nationally in several MTB disciplines over the last year & we are proud of all their efforts ! ✓ Continued club affiliation with MTBNZ & Cycling NZ; ✓ Club raised funds being donated to local rescue helicopter trust & St John’s Ambulance. HBMTBC AGM JULY 2020 5
Chairperson Report… For me personally, I also had many highlights, including – Taking heaps of kids MTB riding & seeing their individual MTB skills & ✓ confidence grow, which is always a privilege to witness / hugely satisfying (my teenage boys & their mates smoke me both up & downhill). Sharing time in the saddle with many of my friends, family & riding buddies, ✓ which is always such a privilege in our amazing park & in other locations around NZ. Several ongoing & new MTB developments within HB including – ✓ Te Mata Peak purchase of additional land for proposed new tracks, ➢ plus ongoing maintenance & upkeep of existing trails; Waipukurau Gum Forest (more MTB trails planned / built); ➢ Ranui Farm Park ongoing trail network developments; ➢ Taradale Dirt Park additions & ongoing maintenance; ➢ Gisborne trail network developments. ➢ So, as the “Hawkes Bay” Mountain Bike Club, we must be open to & support / encourage where we can, new opportunities throughout the region as they arise. HBMTBC AGM JULY 2020 6
Chairperson Report… CLUB LEGENDS : As with most voluntary organisations, its success comes down to the combined results of its individual members. I want to take a moment to acknowledge a couple of HBMTBC legends, whose significant contributions have been bloody immense & who will be standing down this year from the committee. Carl Larsen Carl has been continually of service to the HBMTBC for 21 years (& has been recognised many times during this time) not only as a phenomenal club secretary with all its administrative duties (we have recently split Carl’s duties into 5 separate divisions), but in many other avenues over the years including: Track designer & builder of well over 30km of beautifully hand-crafted trails ▪ (ie: Ninja ; 90% of Pukeora’s 12km + network in Waipukurau; Tinker ; Northface ; etc); Exquisite trail map draughting; ▪ Amazing MTB event planning & management; ▪ Consistent top notch e-newsletter creation going out week on week to ▪ hundreds of subscribers; Fundraising. ▪ HBMTBC AGM JULY 2020 7
Chairperson Report… Tui Makea Tui & his whanau have given over 5 years of service to your club, particularly in the downhill & youth development scenes regionally / nationally / internationally. Planned / implemented / managed / operated many hugely successful & ▪ profitable nationally renowned downhill events, held on behalf of the HBMTBC; Run many practice days for the HB downhill community over the years ▪ contributing to the development of many local shredders; Continued & enhanced the legacy of great downhill riding in HB. ▪ Both of these gentlemen have been previous recipients of the club’s prestigious “ Merv Cameron participation award “. We will miss you guys, however, on behalf of all those many individuals who have benefitted from your services - thank you, thank you, thank you ! HBMTBC AGM JULY 2020 8
Chairperson Report… NEW PARK DEVELOPMENT: The Tait & Waipunga Block re-development has been a major focus for over 3 years, but has really kicked into gear within the last year. But this development will come with a very hefty price tag. HBMTBC traditionally generate income from the following 4 main sources: 1) Membership + Permit fees : Approx distribution of – 20% Admin; 10% Savings; 70% Park Maintenance 2) Gaming Trusts : Traditionally been relatively successful with our applications, mostly for new trail building projects, often just at one trail at a time. 3) Trail Sponsorship + Donations : support from local families & businesses via the Trailblazer fund. This has been fairly low key this past year due to lack of new trail work, however I would like to thank those who have donated financially to the club, as your contribution is greatly appreciated. 4) Events: downhill, enduro races + shuttle days with any surplus funds going back into the park development fund. Financially your club is currently still in good shape, with another pleasing finish to our financial year. This has been due to prudent fiscal management of club funds. The overall operating costs have generally risen & then there is the cost of maintaining equipment and the trails. However, the club has been focused on saving hard for the future & we have planned to spend a large quota of these reserves in conjunction with continuing the drive for additional funds via other potential income streams – towards the rebuild of the Tait & Waipunga Blocks. HBMTBC AGM JULY 2020 9
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