Berkeley Tennis Club Annual Meeting January 12 th , 2020 BTC Annual - PDF document

Berkeley Tennis Club Annual Meeting January 12 th , 2020

BTC Annual Meeting Agenda January 12, 2020 2:00 pm Hors d’oeuvres 2:30 pm Establish quorum and convene Sarah 2:35 pm Review agenda and Director Nominees Nominations from the floor (if any) Joan 2:40 pm Year in Review Joan 2:50 pm Bylaws discussion and vote Joan/Tony 3:00 pm General Manager report and awards Mitch 3:10 pm Tennis Director Intro and Report Mitch 3:20 pm Committee reports Joan Membership David House & Grounds Jim Personnel Jim Tournaments / Leagues / Jr. Development Linda Entertainment Barbara Fitness Tony Pool Tony Finance Chris 3:50 pm Director Nominees (2 min. each) 4:10 pm Ballot vote (If necessary) Mitch / Sarah 4:20 pm New Business Chris / Mitch 4:40 pm Member(s) Award Chris / Tony 4:50 pm Losses in the family Mitch 4:55 pm Closing comments Chris 5:00 pm Adjourn Chris

Berkeley Tennis Club Annual Audited Financial Statements Available Upon Request Available at Entrance or Contact Mitch

Berkeley Tennis Club Income Statement Departmentalized Available at Entrance or contact Mitch

Berkeley Tennis Club Annual Meeting 1/12/20 GM Report After eighteen months here at Berkeley Tennis Club, I am thrilled to have such a great team, strong committees and a great Board to work with. The opportunity to work with Brandon in 2020 and forward are very exciting. I would like to personally thank everyone here for their patience during the Director of Tennis transition and his orientation into this new Club environment. Additionally I would I would like to thank the board and General membership for their support during my relatively tenure here at BTC. You make this job a pleasure on a daily basis. I would like to share a few of the BTC Board and staff accomplishments this past year:  Maintaining a full Member Roster and having a waitlist to join the Club in every category.  Approval for the pay down of our loan by an additional $150K  Finalization of the revisions to the Club’s bylaws for potential approval and adoption.  Successful completion of 3 high-level tennis events including hosting the Pacific Coast Championship, the BTC Women’s Challenge in July and the UTR $120K event in September.  Refurbishment and re-surfacing of four courts (1,3,7&8)  Contracts and plans approved for the front desk remodel  Contracts and plans approved for the upstairs kitchen and storage area conversion to a multi-purpose room.  Replacement of the Jacuzzi coping.  New Pool furniture replacing the older and failing lounges and chairs.  Replacement of the oldest pre-core machine and the noisiest treadmill with newer models.  CPR and AED re-certification of key staff and trainers.  Continued background checks for new hires and existing staff Members.  Implementation of hourly court usage and fitness center to better monitor busy periods for better court management and to identify future programing opportunities.  Utilization of our Survey Monkey subscription for gaining feedback on controversial topics regarding events, capital projects etc.  Installation credit card payment system for lessons, clinics and other Club charges. I look forward to the upcoming years of working with Brandon and directing the BTC team to take the Club to the next level. No one knows better than yourselves that the Berkeley Tennis Club is a very special place, and I am very proud to be here. Thank you once again.

Berkeley Tennis Club Annual Meeting 1/12/20 Director of Tennis Report What a great year for tennis instruction this year at the BTC. The clinics, camps, tournaments and practices have kept the coaching staff busy. We continued weekly adult clinics suited for players of all levels. We also introduced a few intensive adult camps that were well received. Juniors Clinics and Camps have been filled to capacity and the High School level group was tremendously successful. We hosted various competitive tournaments this past year. Our Club tournaments and weekend events have been popular, with a solid, core group of members participating and having fun. The Pacific Coast championship, The BTC $60K Women’s Challenge the addition of the $120K UTR Event were exciting for a majority of our Members. With Brandon Curry as the new Director of Tennis at the helm the coaching staff will continue to develop its programs over the next year. We will attempt to make more suitable clinics for the Members and involve a wider variety of Members involved in the weekend events. Our season may peak during the summer with the $60K ITF Women’s Pro tournament tentatively scheduled for July 13-19. Sponsorships are needed, so please contact Mitch if you or your company are interested. It was a great event in 2018 and 2019 and BTC members enjoyed both watching and housing many of the pro players. We are also working to expand the Committee responsible for organizing the event. Please contact Mitch or Brendan once he is on Board on January 21, if you are interested in assisting. We would like to give a special thanks to our coaching staff of Peter and Rafa who have gone the extra mile during the search for the new Director of Tennis. They both stepped it up for our team.

Berkeley Tennis Club Committee Reports January 12 th , 2020

BTC Annual Meeting Membership Committee Recap January 12, 2020 David Chang (Chair), Megan Sweeney, Erin Tsuchimoto, Katherine Bini, Evan Smith Committee Focus: • Grow and maintain a diverse membership base with an emphasis on maintaining a sufficient waitlist (500+ tennis memberships/1-2 year waiting list) • Review and approve applicants for membership to be recommended for Board approval expeditiously and with discretion • Provide guidance and recommendations on membership related issues, i.e. membership types, new member onboarding and integration, etc. • Create strategies and tactics to increase potential membership interest through internal and external channels • Help ensure outreach to the tennis community reinforces our “ brand values ” of an historic club that celebrates a rich heritage of world-class tennis and a hundred-year living legacy of love and respect for this wonderful game; aim to build a vibrant, social community of tennis enthusiasts — of every age and skill level — who enjoy an exceptional facility in a a spectacular setting 2019 Accomplishments: • We admitted 18 new members in 2019 (38 new members in 2018) • Membership total now at capacity 514 members (up from 509 at the start of 2019) • Waitlist now approximately 14 months (up from 5 month waitlist at the start of 2019) • Continued with New Member Welcome events • Expanded membership dashboard to formulate ideal membership number and make up based on revenue, diversity, and court usage data • Trialing web-based software to create more connectivity, communication, and interaction among membership

BTC Annual Meeting House and Grounds Committee Recap January 12, 2020 Chairperson: Jim Gay Committee Members: Caitlin Brostrom, Jan Gunn, Sydney Kennedy, Tom Zakim, Kenny Yip We started out the year completing the Heritage room/Café renovation, and obtaining some new pool umbrellas and matching furniture. Concerns about chimney safety were looked into, and it was decided that 2 of the chimneys did not present a concern, and we decided not to do anything about them. The third chimney (the ballroom) is a concern, but doing anything with it at this time would undoubtedly entail a tremendous amount of other work on the ballroom (sheer walling, strapping, new lights, new floor, new stage, etc.) that it was decided not to do anything and to possibly convene a special committee just for the ballroom. One additional comment on the ball room, is that we (the board, the house and grounds committee) consider the ballroom to be a “historic” building, and therefore we don’t want to do anything that would significantly change the look or feel of the room. The old concern of the court colors came up again, and as many of you know, we had a survey to determine the club’s feeling about this issue. Along with the color, we also asked whether we should change the speed of the court, and the softness. The results were approximately 60% in favor of not doing anything to the courts. In this same survey, we asked about the possibility of leveling off the area between court 1 and Tunnel road. The results were strongly in favor of doing this, and putting either 1 or 2 pickle ball courts, or possibly a ball machine “hitting alley”, along with basketball hoops and maybe another backboard. This needs to be coordinated with the UTR people who want to put stands there. We will pursue this further in 2020. Currently, we are working on two clubhouse projects: The first is to continue the updating of the café area by updating the office area. Plans have been available, and currently cabinets are being built. Once things are ready to install, we will proceed to do this work. The second clubhouse project is the upstairs kitchen. The room has been cleaned up and old cabinetry has been cleared out. Once we were able to do that, we were able to better see what we could do. We are now in the process of making plans, and to share this information, we will be putting a sink into the wall on the stairway, with a microwave and cabinets. Also a closet which will hold tables and chairs. We will then be able to use this room for exercise overflow, and occasional meetings.