2020 Annual General Meeting Mendota Rowing Club MRC Annual General Meeting
2020 Annual General Meeting Agenda 1. Welcome and Introduc/ons (Fran) 2. Your AGM Packet - Budget, Survey, Equipment, Volunteering (Fran) 3. MRC COVID-19 Policies – (Fran) 4. Ideas for Staying Connected and Fit (Nancy and Melissa) 5. Remarks from Masters Coaches (Danielle, et al) 6. Remarks from Junior Coach (Carlee) 7. Learn-to-Row Classes (Pacia) 8. Board of Directors Elec/ons – (Fran) 9. Awards (Fran) 10. Open Chat
Current MRC Board of Directors Fran Breit, President, (Term Expires: 2021) Melissa Austin, Vice President, (Term Expires: 2022) Todd Thompson, Treasurer, (Term Expires: 2020) Nancy Jarvis, Assistant Treasurer, (Term Expires: 2021) Jack Austin, (Term Expires: 2021) Kathy Campbell, (Term Expires: 2020) Katrina Carter, (Term Expires: 2020) Danielle Scodellaro,(Term Expires: 2022) 2019 MRC Annual General Meeting
Some Highlights from 2019 • We had 59 Learn-to-Row graduates this year • 1 LTR team building session • More than 82 people tested the waters at National Learn to Row Day 2019 MRC Annual General Meeting
Some Highlights from 2019 Race Results https://mendotarowingclub.com/Race-Results 2019 MRC Annual General Meeting
MRC Finances 2019
Income vs Expenses $119,601 Income Expenses Income $97,610 Expenses $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 2019 MRC Annual General Meeting
Operating Income Donations, $12,087 Insurance Claim, Dues, $44,966 $17,438 Events, $28,885 LTR, $16,225 MRC Annual General Meeting
Expenses 2019 Equipment Misc, $1,974 Maintenance, $6,197 Administrative, $17,295 Boathouse, Payroll, $29,819 $12,545 Events, $29,780 MRC Annual General Meeting
Detailed information on the financials can be found in our minutes on the website under Members-Board 2019 MRC Annual General Meeting
MRC Equipment Spring 2020
Topics to cover • MRC Equipment list and Captains • Equipment purchased in 2019 • Boat Usage in 2019 • Purchase priorities for 2020
MRC equipment EQUIPMENT CAPTAIN Boats and Oars Nancy Ergs Mireille Dock and Hoists Harlan Safety Jackie Launches, Outboards, Fuel Eric Lights, Megaphones Coxboxes Som Boat Trailer Casey
Equipment solid and purchased in 2019 Sold old erg Purchased “low mileage” erg; Upgraded with PM5
Equipment sold and purchased in 2019, cont. Hudson LTWT 1X (to replace damaged) 2 Aluminum Regatta tents …and roller bags!
Equipment sold and purchased in 2019, cont. Sold our old black F350
2020 Fleet Crew weight range, by boat SWEEP Alice 8+ Pratt 8+ TNT 8+ UW 8+ Pangea 8+ Unrepentant 8 Fourmidable 4+ Hexe 4+ Schoop 4+ Kent 4+ Hal 4+ Rower, lbs 110 120 130 140 150 160 170 180 190 200 210 220 SCULLING Victory 4x Tom Breit 2x GoldFire 2x New 2x Jim 2x Cynthia 1x Legacy 1x Jevon 1x Rower, lbs 110 120 130 140 150 160 170 180 190 200 210 220
2019 boat usage Blue = sculling, Gold = sweep 80 70 60 50 40 30 20 10 0 m n s e e a a n l r e y y t t s e p y t T a i t ' n e c ' l i g o r r y x c o e N e y e a b h H o i o g a t e i a g g v f r c k o l T r a t T g r n d t B H A t n e n e P i n h a c d n e M i l P J a a G i y c o M i e L V N m P C S G / p e / m r e p a u r i r i n o J l e l U F i g F i L
2019 usage by boat type 2019 boat usage x seats 1x, 118, 5% 8+, 99, 1x, 118, 15% 2x, 408, 18% 18% 8+, 792, 35% 4+, 106, 16% 4x, 508, 2x, 204, 23% 31% 4x, 127, 4+, 424, 20% 19%
NEW in 2020: Yellow Emergency bags
NEW in 2020: 8 New C2 Skinny Sweep Oars
Other 2020 Equipment Priorities 1. New erg 2. New Mid-weight 2X
How can I help? o Take good care of the equipment o Report any problems promptly o Participate in Fund Raisers o Volunteer!
Where does the money for equipment purchase come from? 2018 MRC Annual General Meeting
Fundraising $525 Madison Marathon Collectivo Coffee Sales $1,284 $2243 Rent a Rower $2546 UW Food Service $6150 Equipment Sales (truck) Erg Sales $1,575 $3,390 Donations, Boat Naming $17,713 TOTAL MRC Annual General Meeting
Mendota Rowing Club On Water 2019 Evaluation 2018 MRC Annual General Meeting
88% satisfaction overall 47% 44% 2014 32% 44% 2015 62% 34% 2016 32% 53% 2017 10% 75% 2018 23.53% 64.71% 2019 2018 AGM Mendota Rowing Club
Opportunities to participate in regattas Quality of Equipment 2015 2015 2016 2016 2017 2017 2018 2018 2019 2019 0.00% 25.00% 50.00% 75.00% 100.00% 0.00% 25.00% 50.00% 75.00% 100.00% Opportunities to attend coached practices Opportunities for Socializing 2015 2015 2016 2016 2017 2017 2018 2018 2019 2019
Awareness & Satisfaction with BOD 2015 2016 2017 2018 59% 2019 0% 25% 50% 75% 100% 79% Extremely satisfied Satisfied Neither Dissatisfied Extremely dissatisfied
BOD Last Year Stongly agree Agree Neither Disagree Strongly disagree sets clear policies solicits feedback provides timely information provides clear information 0% 25% 50% 75% 100% 2018 AGM Mendota Rowing Club
BOD Last Year Stongly agree Agree Neither Disagree Strongly disagree provides strong program oversight ensures programs meet member needs raises enough money helps create a sense of community 0% 25% 50% 75% 100%
Volunteer Requirements for Members o Full year members – 15 hours/year o Monthly members – 2 hours/month 2018 MRC Annual General Meeting
Volunteer Hours Buyout Option All members will be required to log their hours on our online tracking system You can buyout your time for $25/hr or a max of $250/yr. At the end of the year, members who have volunteered less than 15 hours will be invoiced at a rate of $25/hr. 2019 MRC Annual General Meeting
Why are We Tracking Volunteer Hours Ensure that everyone is doing their fair share. Having a record of volunteer hours is helpful for grant writing. This will give us a better sense of how much work is required for the many tasks that are needed to run the club. 2018 MRC Annual General Meeting
Why are We Tracking Volunteer Hours Volunteer Hour Tracking https://mendotarowingclub.com/Volunteer- Hours 2018 MRC Annual General Meeting
Boathouse Policies During COVID-19 Only one member at a time or those who are quarantine together (eg. Melissa, Jack, and Brian Austin) are allowed at the boathouse during the "Safer at Home" Wisconsin mandate. If you plan to be at the boathouse you must sign up beforehand. If you are at the boathouse and have not signed up, then you will need to leave if someone who has signed up shows up. When at the boathouse, do your part to reduce the spread of COVID-19 by: • Washing hands when you come in and before you leave. • Staying home if you have any symptoms including but not limited to a fever, cough, sneezing, runny nose, shortness of breath, body aches, headache, chills or sore throat. • Cleaning anything you touch at the boathouse. We have replaced the cleaning solution in the spray bottles currently used on the ergs with a bleach solution that is in-line with CDC recommendations. There is signage in the boathouse with information on how to use the bleach solution on the ergs and other equipment. Please adhere to these rules. • If you have been traveling, quarantine yourself for 14 days before coming to the boathouse.
Staying Connected and Staying Connected and Fit Fit MRC 2020 During Stay-at-Home
Mendota Monday Minute: Our new weekly newsletter! • Boathouse news • Links to interesting and inspiring videos, articles • Upcoming events • Rowers corner (favorite workout song/playlist, favorite workout, etc) • Volunteer opportunities If you’d like to contribute to MMM email maustin@mendotarowingclub.com by Saturday night for the next Monday’s newsletter.
Facebook Members page: • Reminders of upcoming events- also in MMM • Coaches notes to members - also in MMM • Member contributions: • Photos • Inspirational links • Workouts you like • Erg playlist
Weekly team Check-in • Weekend Zoom - Day/ Time TBD • Fran will be our fun Fun FUN facilitator • Possible topics • What you are reading? • What you are cooking? • Favorite on-line workout • Core workout with Fran • Guest speakers • You tell us! (email Fran with ideas!)
Team Challenge!! COVID Challenge benefiting Urban Triage MRC is headed to The Charles River That’s 1,130 Miles and 1,818,559 Meters ★ We’ll keep track of progress on challengehound.com
Mendota Rowing Club 2020 Masters Programming
Mendota Rowing Club 2020 Juniors Programming
Learn to Row 2020
What is Learn To Row? A 4-week intro program to provide the general public with the opportunity to learn the foundations of rowing and take the next step to join our Novice Team . • Rowers of all ages (14+) and abilities are welcome. • 2 classes on land, 6 classes on water
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