Club Officer Training 2016-2017
Good Job at Club Rush!!
Agenda 1. Club Officer Job Description 2. How to Run a Club Meeting 3. Calendar of Events 4. How to Promote Your Club 5. Fundraising and Finances 6. Club Expectations/Gold Clubs 7. Campus Outreach 8. Where do We Go From Here? 9. Remind Ap 10: Q/A
Club Officer Job Descriptions Club Presidents Presides over meetings ○ Prepares agenda for each meeting with secretaries ○ Establishes committees as needed ○ Monitors the status and follow through of all committee ○ work Maintains contact with Advisor and Stu Gov ○ Adam King- ASB President
Vice President: Takes over presidential duties when the president is ○ absent Serves in any capacity the president assigns ○
Secretary: Put in the announcements for 3-days before a club meeting ○ ○ Records minutes at the general meetings Present minutes for approval at each meeting ○ ○ Keeps club attendance and projects recorded Handles all club correspondence in a timely fashion ○ Important: Clubs with financial approvals, meeting minutes must to turned into Mrs Fahey verifying the approval.
Treasurer: Follows all Student Account guidelines ○ Collects and banks all money collected to Student ○ Accounts clerk Maintains an accurate record of club finances ○ Presents records for approval at board and general ○ meetings
Club Reporter/ Webmaster: This position could be added to another officer’s description. EX: Club Presidents or Secretary- Webmaster/Reporter Publicizes and takes pictures of all club activities ○ Updates your club’s web page ○ Works with Stu Gov on club progress and the year end ○ Club Showcase Works with Mrs. JJohnson & Yearbook ○
Yearbook Picture Day Club Photo Day- October 19th ○ Sign up in G203 ASAP ○ Bring a club roster with ALL NAMES SPELLED CORRECTLY ○ Get us your club pictures!!! ○
How to Run a Club Meeting: Set meeting/activity calendar and be consistent ● ○ Meet with your club advisor before every meeting to draft an agenda Include “action items” to be completed by the next meeting ○ Take minutes at every meeting ● ○ Keep minutes in chronological order in club binder (See template) ALWAYS TAKE ROLL ● ○ Track absent members, send probation notices, and adjust club roster accordingly ● Club Recognition Recognize successes & involved members of your club Review, Followup, New ● Beginning every meeting by reviewing old business, check action items assigned, & then move on to new business. End the meeting with upcoming calendar dates & activities Jordan Young - Junior Class Secretary
Calendar of Events: Term 1 Calendars are due September 21st ● Include all club meetings officer/ advisor meetings, presidents progress meetings, fundraisers, campus outreach projects On Website ● These dates should be posted on the club website so everyone can see ● Distribute to Members The calendar should be distributed to club members during a meeting by the end of ○ September Janelle Quirante-ASB Activities Commissioner
How to Promote Your Club: Promotions should start 5 days out ● ○ Announcements/ shout outs 2nd block, fliers,posters, reusable banners Posters and fliers must be stamped (approval stamp from VP’s office) ● Blue Tape ONLY!! ● Don't Forget: If you put it up, you take it down ● Announcements & Eagle News --Joy and Sydney Allie Hinkle- ASB Spirit Rep
Announcements: *Vista website → For Students → Announcement Request Morning Bulletin ● Request 48 hours before the start date ○ Announcements must be approved by your club advisor ○ Advisory Eagle News ● Advisory Requests ● Mrs. Quinton, Sydney/ Joy
Fundraising and Finances: Everything involving money needs to go through Mrs. Fahey Fundraising Fundraising Packet must be turned in 1 month before ● This includes money, coin collecting, or donations ○ Cash Box request needed for selling during lunch ○ Club Expense Need to be approved in a club meeting ○ ○ Approval must be given to Mrs. Fahey Mrs. Fahey/ John Farris- ASB Treasurer
Club Expectations: ● Keep club website updated ● Participation in at least two Vista Activities ● Monthly Progress Reports at the end of every month Lauren Maurer-ASB Clubs Commissioner
Webmasters: Fill out Website Best Practices ● Club advisors will train officers on how to work website ● Same as their teacher website ○ *Turn in Website Best Practices to G107 by September 21st *
Monthly Progress Reports: ● Due at the end of every month (starting September 30th) Even if your club has done nothing, turn it in! ● Turn in at the “Clubs” folder at G-107 ● ● Three strike rule If you turn in 100% of your Progress Reports, you have a chance at becoming a GOLD CLUB!
Monthly Officer Meeting Officers must meet with Advisor before every meeting ● Plan agenda for the upcoming all-club meeting ● Review club calendar ● Discuss key goals of the club ●
Contract for Activity Participation Contract for Activity Participation ○ All club members must fill one out and turn in to club officers Officers keep it in club binder ○ ○ Due by September 30th Found on Vista website under “Clubs on Campus”**
Gold Clubs: To become a Gold Club you must: ● ○ Turn in 100% of your monthly progress reports Keep website up-to-date ○ Maintain 75% member participation in meetings and activities ○ ○ Participate in Club Rush, 3 Vista activity, Vistas Campus Outreach Perks of being a Gold Club: ● ○ Gold Clubs are the only clubs that the counselor’s office will do letters of recommendation for Get recognized on campus & the Vista’s website ○
Campus Outreach: Your club must participate 2 of the following campus activities ● TermI ○ Homecoming Parade Awareness Week ○ ○ Christmas Tree Sponsor Term II Teacher Appreciation Week ○ ○ Pay It Forward Week Everyday Heroes Week ○ ● Lunch Squad (one week per term) ● Adopt-a-spot Mrs. Schultz- Vista Activities Director
Where do we go from here? Term 1 Club Calendar- Due Sept 21 ● Website Best Practices turned in- Due Sept 21 ● Websites Updated- Due Sept 30 ● Campus Outreach Form turned in- Due Sept 30 ● 1st Progress Report turned in- Due Sept 30 ● Sign up for Yearbook picture-jjohnson in room G203 ● Contract for Activity Participation- collected & in club binder -Due Sept 30 ● Next Club President’s Meeting: September 21st after school at 1:30 in G107
Remind: Text @vistaclu to 81010
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