JOB EVALUATION INFORMATION SESSION FALL 2016 Todays Discussion - PowerPoint PPT Presentation

JOB EVALUATION INFORMATION SESSION – FALL 2016

Today’s Discussion • Defining Job Evaluation • What Job Evaluation is NOT • Position Description Form Factors • Practical Considerations • Process & Timelines • Resources 2

Job Evaluation • Job Evaluation is the process to analyze the duties, responsibilities of a position – skills required to perform the duties • Based on a system agreed to by the College Employer Council and OPSEU, Provincial Joint Classification Committee (JCC) • Determines the Payband based on content, NOT the incumbent • Position descriptions must be kept current 3

Job Evaluation is NOT • A process to assess individual performance • A means for recognition • Not meant to be reflective of market competiveness • An assessment of every aspect of work • An exact science!! 4

PDF – Evaluation Factors • Assigned duties and responsibilities • Provides detail around level of responsibility • Lists qualifications and skills required • Provides source information for ongoing processes 5

Overview of Evaluation Factors • Education (2 elements) 11.6% • Experience 8.6% • Analysis and Problem Solving 14.2% • Planning/Coordinating 8.0% • Guiding/Advising Others 5.3% • Independence of Action 14.2% • Service Delivery 7.3% • Communication 14.2% • Physical Effort 4.7% • Audio/Visual Effort 5.0% • Working Environment 6.9% TOTAL 100.00% 6

Practical Considerations • Responsibility for writing/revising the PDF • Managers assign duties • Article 3.1 Management Functions • Regular review of the PDF • Appropriate language / descriptors • Regular/Recurring vs. Occasional • Compensation Issues 7

Process • PDF is updated by incumbent and manager - final manager approval • Union and HR play a consultative role throughout process • Position Evaluation Form submitted by Manager to Human Resources • College Joint Evaluation Committee (CJEC) reviews and evaluates • CJEC confirms details with Manager • Final PDF forwarded for signatures • HR updates pointing, formal memo sent 8

Timelines Fluctuates, but typically 4-6 weeks start to finish depending upon several factors • Additional edits recommended • Additional feedback to/from CJEC • Follow up with employee 9

Resources & Tools • Job Evaluation Guidelines • How to Write a PDF • Position Description Form template • PDF Evaluation Request Form • Reference Jobs • HR and Union act as resources 10

QUESTIONS?