FIVE STAR CHAPTER EXCELLENCE 2.0 From Good to Great …
Five Star Chapter Excellence 2.0 Agenda ✪ Five Star Chapter Excellence: The Vision ✪ Five Star Chapter Excellence 2.0: What’s New? ✪ Five Star Chapter Excellence: Next Steps and Timeline ✪ Measuring What Matters: Areas of Chapter Excellence ✪ Celebrating Success: Awards and Recognition 2
Five Star Chapter Excellence Past, Present and Future (2.0) ✪ Initiative was introduced in 2008 by our 21st National President Jacqueline Moore Bowles. ✪ Two esteemed Five Star Chapters of Excellence to date – Greater Metropolitan Atlanta and North Oakland Macomb. ✪ Five Star 2.0 focus on increasing our Chapter participation and attainment of Five Star Chapter designation. ✪ Five Star Chapter Excellence “Listening Session” – provided Invaluable feedback for evaluation of Five Star process improvements. ✪ Keys to success remain unchanged – chapter vision, commitment, planning, organization, dedication and teamwork! 3
2016-2018 National Five Star Chapter Excellence Committee JOLI COOPER - NELSON NATIONAL PRESIDENT NEB LIAISON LESA RICE - JACKSON , CHAIR VALESKA BUIE GAIL COLES JOHNSON IDA YOUNGE SOUTH CENTRAL REGION CENTRAL REGION EASTERN REGION FAR WEST REGION PAST REGIONAL DIRECTOR PAST NAT ’ L PROGRAM PAST NAT ’ L VICE PRESIDENT 19 TH NATIONAL PRESIDENT DIRECTOR KIMBERLEY WILL MARJORIE MITCHELL JACQUELINE MOORE BOWLES PATRICIA PARR MID - WESTERN REGION SOUTHEASTERN REGION MID - WESTERN REGION MID - ATLANTIC REGION PAST REGIONAL DIRECTOR PAST REGIONAL DIRECTOR 21 TH NATIONAL PRESIDENT PAST REGIONAL DIRECTOR 4
Five Star Chapter Excellence 2.0 Committee Key Areas of Responsibilities ✪ Five Star Chapter Excellence 2.0 Update ✪ Five Star Chapter Excellence Module Mentor and Subject Matter Expert (SME) ✪ Regional Five Star Champion and Chapter Liaison ✪ Five Star Chapter Excellence: Submission Evaluations ✪ Marion Stubbs Thomas Leadership Academy 5
Five Star Chapter Excellence 2.0 Timeline April – September 1, 2017 Review Five Star Chapter Excellence Guide. Complete Chapter “Indication of Interest” Survey. Establish Chapter Five Star 2.0 Committee. June – July 2017 Participate in Five Star 2.0 Q&A Sessions at Regional Mothers Conferences. (Hosted by Five Star Committee Member and/or NEB). August 2017 Five Star Chapter Excellence 2.0 Kick-off Webinar. September 2017 Begin to draft Five Star Chapter Action Plan, outlining each Module and Assessment Tool requirements – Should include key areas of responsibilities. Leverage support of Five Star Regional Committee member and/or Module Mentor. 6
Five Star Chapter Excellence 2.0 Timeline (cont.) Sept. 2017- Feb. 2018 Participate in monthly Five Star 2.0 Informational / support webinars (National and Regional Webinars) March 2018 Participate in Five Star 2.0 submission review webinar. March 25-April 1, 2018 (Optional) Submit Draft 1 of Five Star 2.0 Document to your Regional Five Star Committee Chair – make adjustments based on feedback. April 22-April 29, 2018 (Optional) Submit Draft 2: Review of Adjustments and edits only to your Regional Five Star Committee Chair – make Rev. 2. adjustments based on feedback. June 11, 2018 (12:00 ET) Deadline for Final Submission. 7
Immediate Next Step Complete Chapter Indication of Interest Survey https://www.surveymonkey.com/r/5StarofExcellence20 DEADLINE TOMORROW! 8
Five Star Chapter Excellence 2.0 What’s New? ✪ Streamlined and Simplified Assessment Tools ✪ Standardized Evidence Performance Requirements ✪ Star Rating Includes Bonus Points and a Scoring Range ✪ Mentoring Support from Module Subject Matter Experts ✪ Regional Director’s Provide Letter of Support – Support and Buy-In at All Levels ✪ Enhanced Five Star Chapter Awards and Recognition 9
Five Modules of Chapter Excellence 2.0 1. Membership 2. Programming 3. Chapter Operations 4. Financial Management 5. Community Service / Philanthropy 10
Five Modules of Chapter Excellence 2.0 Module Evidence Information and/or documents required to successfully complete the module. Requirements Regional Liaison Primary contact and coordinator for Regional/National support. Module SMEs Primary contact and coordinator for Regional/National support. Training Support Regional resource to support Five Star regional training. Bonus Questions 11
Five Star Chapter Excellence 2.0 Checklist for Success Chapters who have shown the most success in applying for Five Star Excellence exhibit the following. ✪ Membership full buy in ✪ Members have good communications and are fully engaged ✪ Chapter has a viable Five Star Committee ✪ Chapter has regional support ✪ Chapter starts early in the process and has relentless milestones ✪ Chapter does not procrastinate and/or wait until the last minute to complete the modules. 12
Five Star Interest Per Region # of Chapters by Region Interest % Chapters Central 16 9 56% Eastern 57 31 54% Far West 28 15 54% Mid-Atlantic 29 12 41% Mid-Western 35 22 63% South Central 29 16 55% Southeastern 44 35 80% Total 238 140 59% We are excited that to date over 50% of the Chapters Nationwide have shown interest in participating in the FIVE STAR CHAPTER EXCELLENCE 2.0. 13
Membership Chapters must check yes to the below activities and be able to document and verify all information provided. Each Grade Group must have activities with an average of 50% attendance for 1. the program year. (Between 5-7 Grade Group activities) Module Evidence Requirements: Chapters provide sign in summary sheets. (Utilize Five Star Form) Each member has met or is on schedule to meet 1 in 4 Bylaw requirement 2. during the Five Star evaluation period. Module Evidence Requirements: Obtained from Chapter VP and verified by Chapter President. At least 25% of chapter teens are registered for the Regional Teen 3. Conference. Module Evidence Requirements: Regional Secretary provides total # of Teen Conference Registrants and cross reference with total # of Chapter Teen in MIS from HQ. (Average of 2016/17 and 2017/18 program year) (Utilize Five Star Form) 14
Membership At least 50% of chapter members have served in a Jack 4. and Jill of America, Inc. leadership position (Including grade group coordinator, committee chair, appointed or elected officer). Module Evidence Requirements: Chapter completes leadership assessment grid sheet validating membership leadership positions held. (Utilize Five Star Form) The chapter has a written membership assessment, 5. sponsorship, and retention strategy. Module Evidence Requirements: Submit dated material (committee report, event program, or minutes) to show evidence of the membership assessment, sponsorship, and retention strategy. 15
Membership Module Support Form 16
Programming Chapters must check yes to the below activities and be able to document and verify all information provided. Chapter adheres to National Program Thrust. 1. Module Evidence Requirements: Submit committee report, event program, or minutes to show Chapter executed at least one nationally recommended program thrust. Chapter celebrates: Jack and Jill Day, Black Family 2. Day, Carole Robertson Day, Founders Day Module Evidence Requirements: Submit committee report, event program, or minutes to show Chapter executed each of the recognized National Jack and Jill of America, Inc. traditional days of observance, including the date celebrated. 17
Programming The Chapter has been recognized by the National Program 3. Director (NPD) for a Superior or Excellent Chapter Program Handbook. Module Evidence Requirements: Submit copy of letter from NPD regarding the Chapter Program Handbook score. Chapter submitted articles for SCOPE and Up the Hill. 4. Module Evidence Requirements: Submit copy of email from headquarters verifying submission of Chapter articles for both Jack and Jill of America, Inc. publications. Chapter has current Liability and Medical Information 5. Release Forms for each child and teen. Module Evidence Requirements: Submit copy of spreadsheet listing each child/teen with grade group coordinator/lead teen sponsor signature indicating receipt of each child's and teens signed forms. (Utilize Five Star Form) 18
Programming Module Support Form 19
Chapter Operations Chapters must check yes to the below activities and be able to document and verify all information provided. Executive Board meetings are held prior to all general Mothers 1. meetings and agendas and monthly Treasurer's Report distributed at both meetings. Module Evidence Requirements: Include a copy of the chapter calendar highlighting dates of Executive Board and chapter meeting dates. Provide ONE (1) sample from each quarter for the program year(s), provide meeting agenda, meeting minutes and monthly Treasurer's Report. Chapter ceremonies are held according to Jack and Jill of America, 2. Inc. protocols. Module Evidence Requirements: Highlight Jack and Jill of America, Inc. ceremonies held during program year(s) and provide 2-3 photographs (after formal ceremony) confirming appropriate ceremonial set up and proper attire of attendees. 20
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