FACILITIES AND CAPITAL PROJECTS UPDATE Board of Education Meeting March 15, 2018
PROJECT PRIORITIZATION Access to Efficiencies Prioritization Building • Summer School • Bidding • Life Safety closures considerations • Strategic Plan • Impact on • Access to • Age/Need of students facilities Facility • Duration of • Construction • Impact on projects scheduling Students/ Instructional Program Financial Considerations
STRATEGIC PLAN TIMELINE Organizational Effectiveness: Facility Quality Year 1 Year 2 Years 3-5 Assess/ Determine Facility Needs Conduct Outdoor Facility Study Identify Auditorium Needs Develop 10-Year Improvement Plan Finalize Plan for FHS/CHS Replace Stadium Turf Outdoor Facilities Create Plan for Bathrooms/ Locker Conduct Review of Potential Rooms Energy Efficiencies Identify Timeline of Life Safety Study Implement Plan for Learning Space Renovations Identify Parking Lot, Traffic Flow, Pedestrian Safety Needs Identify Flexible Facility Needs
STRATEGIC PLAN PRIORITIES CAPITAL IMPROVEMENT LOCATION AGE/CONDITION PROJECT Roof Repairs and Replacement P , F, C, S, H Approximately 40% of total roof square footage nearing life expectancy by 2021 Mechanical Equipment Replacement P , F, C, S, H 25-40 years old; many systems original to buildings Bathroom/ Locker Room P , F, C, H Original to buildings; inadequate Renovations exhaust and plumbing; ADA accessibility Artificial Turf Carpet/Track P , F, C, S, H Surpassing life expectancy Replacement 21 st century classrooms to transform Classroom Renovations P , F, C, S, H educational space from traditional to collaborative Kitchen Renovations F 20+ years old with inadequate equipment, serving space, and plumbing
2017-2018 FACILITY IMPROVEMENT UPDATE CHS Foods Lab SHS Locker Rooms FHS Athletic Fields SHS Cafeteria SHS Restrooms FHS Media Center
OUTDOOR FACILITY STUDY School Tennis Courts Athletic Track Turf Field Schaumburg Demolition of existing asphalt, re-surface Complete Demo and Rebuild Complete Demo and Rebuild Fremd Demolition of existing asphalt, re-surface Complete Demo and Rebuild Complete Demo and Rebuild Palatine Demolition of existing asphalt, re-surface Complete Demo and Rebuild Remove and Replace Carpet Hoffman Estates Demolition of existing asphalt, re-surface Resurface Remove and Replace Carpet Conant Demolition of existing asphalt, re-surface Resurface Remove and Replace Carpet • Based upon field observations and study results, the following is a recommended ranking of the school’s facilities that require the most attention ranked from most needed to least needed.
SUMMER 2018: LIFE SAFETY PROJECT Final 2010 life safety project Fremd HS – Auditorium chiller replacement and primary plant consolidation Cooling redundancy for building Increased energy efficiency
SUMMER 2018: CONANT HIGH SCHOOL WASHROOM RENOVATIONS Renovation to all student washroom restrooms while school is closed Replacement of domestic plumbing Updates to washroom electric and exhaust ADA Compliance Addition of fire suppression system
SUMMER 2018: CONANT HIGH SCHOOL ROOF REPLACEMENT Roof area over cafeteria/ main hallway 30+ years old
SUMMER 2018: FREMD HIGH SCHOOL ROOF REPLACEMENT Roof replacement over auditorium in conjunction with life safety chiller replacement 25+ years old
STADIUM TURF AND TRACK REPLACEMENTS Replacement of stadium turf and track at Schaumburg High School and Fremd High School Replacement of original turf carpet (10+ years old) Replacement of drainage medium under stadium Reuse existing EPDM rubber fill in stadium Replace existing track Anticipated timeline: May 15- September 15
SUMMER 2018: PHASE I HOFFMAN ESTATES PARKING LOT RENOVATION Redesign primary student drop-off locations for greater efficiency, safety, and traffic flow Defined lanes for buses and cars Permanent curbing at main entrance Designated parent drop-off locations Phase II to include student lot, west lot, and integration with Higgins Education Center lot
2018-2019: HEHS MEDIA CENTER Renovation to portion of media center Collaborative work areas T echnology integration and support desks Study/lab spaces for individual student and classroom use
SUMMER 2018: TENNIS COURT REPAIRS T ennis Court repairs due to excessive cracking and joint separation Resurface all existing courts Add additional layer of asphalt to improve insulation to courts
2018 MECHANICAL UPGRADES School Mechanical Equipment Unit Date Installed Domestic Water Heater 1980 Air‐Handling Equipment Upgrades 1977 Palatine Control Systems Generator Auditorium Mech Renovation 1975 Air‐Handling Equipment Upgrades 1970 Fremd Generator Control Systems Air‐Handling Equipment Upgrades 1965 Conant Generator Control Systems Chiller Upgrades 1995 Gym/Locker Rm Domestic WH 1976 Schaumburg Air‐Handling Equipment Upgrades 1976 Control Systems Generator Air‐Handling Equipment Upgrades 1990 Hoffman Control Systems Generator
CHS ATHLETIC FIELDS Install underground water drainage system Re-grade all playing surfaces Reposition playing fields to provide additional practice field space Walking path for use by physical education classes and improved access to athletic fields Recommendation for renovation under review with timeline and bid recommendation date to be determined
LIFE SAFETY STUDY UPDATE Possible items identified on 2018/2019 survey: Mechanical equipment replacement Roof replacements Door/window replacements Generator/ emergency power upgrade Elevators Additional system integration into fire alarm system Life Safety Process Anticipated Timeline Intercom AV System L/S Study Commenced Underway L/S Study Completed Fall 2018 L/S Study Submitted to Fall 2018 ISBE L/S Approval by ISBE Spring 2019
5-YEAR OUTLOOK: O/M FUND Roof replacements Mechanical equipment replacement Phase II-HEHS Parking Lot Security camera/system upgrades LED lighting upgrades Flexible classroom updates Life cycle replacement (equipment, carpet, etc.) Additional capital projects reviewed annually due to age, condition, & building needs
CAPITAL PROJECT PLANNING: 2022-2026 Continuation of 2018 identified Life Safety projects Continuation of mechanical equipment upgrades Continuation of roof replacements Continuation of restroom and locker room renovations Continuation of items from strategic plan based upon identified needs (auditoriums, outdoor facilities, etc.) Continued life cycle replacements and energy efficiency updates in O/M Continuation of flexible classroom updates
2018-2019 FACILITY IMPROVEMENTS BY FUND Operations and Capital Projects Life Safety Fund Maintenance Fund Funds • T ennis Court • Washroom • Chiller Repairs Renovations replacement • Parking Lot • Stadium • Future project Paving Work renovations allocation under 2018 study • Roof • Media Center Replacement Renovation • Abatement of • Outdoor Field CHS Renovations washrooms • Equipment Replacement Estimated Cost: $8.7 million (exclusive of CHS Estimated Cost: $4 million Estimated Cost: $3 million Field renovations – cost TBD)
FINANCIAL PLANNING FY19 Estimated Transfer Amounts FY18 Operating Fund Budget Plan T otal Revenue $249.3 mil Life Safety Fund $3.0 mil T otal Expenses $241.1 mil Capital Projects Fund* $10.0 mil T otal Transfers $13.0 mil Op. Fund Budget Balance $8.2 mil *Pending CHS athletic field review Inter-fund transfers will be comprised of the FY18 operating budget surplus as well as existing reserves. Inter-fund transfers will fund future capital and life safety projects without need to issue debt.
UPCOMING FINANCIAL SEQUENCE AnticipatedTimeline Action March 15, 2018 Bid Approval (Turf/Track,Washrooms, Roofs, Paving) April/May 2018 Bid Approval (Paving, Media Centers, Field Renovations-TBD) April 2018 Financial Projection Update Presentation April-August 2018 Budget Development (Operating Funds) Future Budget Considerations: Ending Budget Position in Current and Future Years Newly identified Life Safety Projects/ Estimated Costs Continued budget efficiencies Legislative Changes
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