The Parish of St. Monica “Ma ster Pla n” Pa rish Rev iew Sa turd a y Ja nua ry 24, 20 15 “I invite everyone to be bold and creative in this task of rethinking the goals, structures, style and methods of evangelization in their respective communities.” (Pope Francis )
Topics & Presenters Background and Rationale Components of the Vision Past History – Future Challenges – Current Concerns Master Plan – Vision Development & Components Sources & Calculation of Cost Figures Input from Parish Leadership Costs Figures, Components & Phases Risk Assessment Time Frame Tonight: Initial Feedback 1 Hour
Background and Rationale “Hom e” questions: What kinds of spiritual, pastoral and service programs should be offered: Ensure parish thrives Invites non-practicing Catholics Attracts non-Catholics “House” questions: How should facilities be repaired / modified to meet “Parish Priorities” and fulfill the “Mission?” Liturgy Youth/ Fam ilies Fellow ship”
BACKGROUND AND RATIONALE: The parish of St. Monica has need to look to - and plan for - the future. New Pastor installed School Closed / New Tenant “ New Buildings” ¼ Century Old Older (and new er) Structures Aging/ Declining New Pope New Parish Initiatives / New Spirit Future Direction? Future Mission? Future Needs? The diocese isn't going to act for us. To have a future, we have to show initiative.
Answering and addressing such issues is complex ... R E Q U I R E S A B O LD “V I S I O N ” . . . A N D A CO R R E S P O N D I N G , I N TE G R A TE D , CO M P R E H E N S I V E “M A S TE R P LA N . ”
Components of the Vision First: Consider “Must-Do” Maintenance Item s ... 1. Sim ultaneously: Address Stated “Parish’s Priorities” of: 2. Liturgy Youth & Fam ily Fellow ship Utilize Approach That Was: 3. Com prehensive, Integrated & Thus Cost-Effective Sensible & Transparent Yet Be Mindful of Cost-Effectiveness: 4. “ Phased-in” approach achieves m ost im provem ent - for the least cost - 1. at each stage. Avoid “ m issteps” requiring unnecessary future retrofitting or m issed 2. opportunities to save costs over long term .
Components of the Vision # of People in Parish Boundaries = 14 ,570 # of Catholics, Total = 3,8 0 0 (26 % of Loca l Pop ula tion) The “Hom e” - Spiritual/ Pastoral Enhancem ent The “House” - Maintenance The “Hom e” - & Repairs Parish Growth & “New Evangelization” The “House” - Cam pus Enhancem ent
P A S T H IS T O R Y FU T U R E IS S U ES CU R R EN T CO N CER N S
P A S T H IS TO R Y FU T U R E IS S U ES CU R R EN T CO N CER N S
Process So Far: Initial m eeting w ith: Bishop McIntyre Secretary of Tem poral Services On-site visit of: Secretary of Tem poral Services Personal review of renderings Bishop McIntyre
Current Concerns: Concern: Can we afford this? Concern: Who Decides? Financial Feasibility Study Financial Feasibility Study Part 1 Part 2 Begin Financial Feasibility Study List of Companies (Done) Tim ing: March RFP (Done) Examine Results & Implications Reference Checks (Done) Facilities Com m ittee Parish Finance Council Parish Pastoral Council Pre-Selection Tim ing: Spring Final Selection Tim ing: End of February Announce Results & Decision Tim ing: Spring Begin Capital Campaign Tim ing: Sum m er?
Concern: What assurances do we have from the archdiocese? • Tim ing of PPA Study: “Unknown.” • Speculation? Between 2016-2018 • Further assurances ..... (next slide)
Assurances ? If project is approved, following archdiocesan coordination/ approvals required: Building Com m ittee Capital Projects Com m ittee Finance Office Insurance Office Office for Divine Worship Board of Consulters Archbishop Chaput If approved, archdiocese will have a major stake in the Parish’s success.
Master Plan VIS ION AN D D EVELOP M EN T
Master Plan Sources: Rem ington Group: GKO Architects: Examined/ Analyzed 2010 Parish Survey 10 weekly meetings with Parish Examined/ Analyzed 2013 Parish Survey Facilities Committee & Parish Staff Meetings with Parish Pastoral Council Focus Group session involving and Parish Finance Council representatives of parish On-going meetings with Parish Facilities ministries/ organizations Committee On-going input from Parish Staff “Vision Day” Interactive Workshop - Open To All Parishioners (Creation Focus Group session involving of Master Plan Concepts) representatives of parish ministries/ organizations
Result: 10-Year “Master Plan”
Com bined “ Must Do” Item s With Parish Priorities”
Vision and Master Plan Development IN S IGH TS FR OM P AR IS H LEAD ER S H IP
Risk Assessment: Do Nothing Critical Repairs Only Pros Pros: Low Initial Costs Zero Initial Cost Cons: Cons: Necessary Retrofitting Facilities Degenerate Higher Future Safety Issues Rebuilding/ Reconstruction Costs Inhospitable Environm ent for Not Setting Parish Up for Grow th Worship, Fellow ship, Youth/ Fam ily Activities No Potential for Grow th
Risk Assessment: * Perform Critical Repairs + 1. Perform Critical Repairs * Additional Upgrades + 2. Revisit/ Reapprove Upgrades Later * Future Enhancem ents Pros: Pros: Low er Initial Costs Low est Overall Project Costs Reduces “ Som e” Cost Duplication Optim al Setup For Future Grow th (“ Soft” – Not Construction Costs) Setting Up / Planning For Future Cons: Grow th Larger Overall Cost Larger Budget Plan Needed Cons: Parish’s Need to Finance New Debt Service Necessary Retrofitting Higher Future Rebuilding/ Reconstruction Costs Need for Re-Approvals From Archdiocese
Must-Do Items Critical – Next 18 Months Serious – 1 – 2 Years Locations: Shingled Roofing (Church & Gym) Church building Church Acoustics School Church Lighting Parish Center Facilities and space for: Boilers Youth & Fam ilies Ventilation Ducts Fellow ship/ Welcom ing Air Conditioning & Air Handlers Enhancem ent of Liturgy Pumps and Piping Electrical (Lights and HVAC) Audio
The Parish of St. Monica “Ma ster Pla n” Pa rish Rev iew Sa turd a y Ja nua ry 24, 20 15 Michelle Flowers, Remington Group Michael O’Rourke, GKO Architects
The Church of St. Monica’s Master Plan Development Process
M ASTER P LAN LAN D EVELO MENT P ROCES ESS LOPME 1. Review the maintenance list provided by St. Monica’s staff. 2. Break up maintenance list into 3 categories and prioritize the lists. St. Monica's Church Expenditures Deferred Capital Mission Driven Maintenance Improvements Parish
R EVIEW P ARISH PRIORITI TIES 1. Examine and Analyze the 2010 and 2013 Parish Surveys. a. The Top 3 Parish Priorities and areas for Potential Growth include: a. Liturgy b. Youth and Family c. Fellowship
201 2010 P P ARISH S UR URVEY R ESUL ULTS St. Monica's Survey Results (2010) Areas of Most Growth Potential Ranked by area's with the most growth potential 2010 2010 2010 2010 Importance Rating Delta Ranking important - critically good - outstanding Importance to Rating Programs for Youth 92% 55% 37% 1 Programs for Family 86% 58% 28% 2 Programs for Seniors 73% 46% 27% 3 Quality of Preaching 98% 74% 24% 4 Religious Education Program 91% 67% 24% 4 Opportunities to Learn 90% 66% 24% 4 Opportunities to Serve 94% 75% 19% 5 Welcoming Community 96% 80% 16% 6 Programs for Women 70% 54% 16% 6 Programs for Men 68% 65% 3% 7 Social Functions 73% 71% 2% 8 Quality of Music 84% 84% 0% 9 Church Environment 92% 93% -1% 10 CYO Programs 75% 79% -4% 11
201 2013 P P ARISH S UR URVEY R ESUL ULTS St. Monica's Survey Results (2013) Areas of Most Growth Potential Ranked by area's with the most growth potential 2013 2013 2013 2013 Importance Rating Delta Ranking important - critically good - outstanding Importance to Rating Programs for Youth 88% 49% 39% 1 Programs for Family 89% 54% 35% 2 Programs for Seniors 77% 49% 28% 3 Welcoming Community 94% 78% 16% 4 Religious Education Program 83% 69% 14% 5 Quality of Preaching 96% 83% 13% 6 Opportunities to Learn 87% 74% 13% 7 Opportunities to Serve 92% 90% 2% 8 Church Environment 93% 94% -1% 9 Music @ Events 60% 62% -2% 10 Quality of Music 82% 85% -3% 11 CYO Programs 66% 70% -4% 12 Social Functions 74% 91% -17% 13 Programs for Women 74% 92% -18% 14
R EVIEW P ARISH PRIORITI TIES AND AND B EGI GIN P ROGR MING GRAMMI We then took the top 3 parish priorities and developed a list of 6 questions for each of the parish programs. 1. Describe the program? 2. To what age group(s) will it be offered? 3. What kind of gathering /meeting space will be needed? 4. How many groups will be formed and how many people will be in each group? 5. Is there an existing room(s) that will work? 6. What else does the room need to be successful?
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