Superintendent's Proposed Capital Improvement Plan FY 2017 FY 2026 - PowerPoint PPT Presentation

Superintendent's Proposed Capital Improvement Plan FY 2017 – FY 2026 November 10, 2015

CIP Development Process • CIP is a plan, not a budget • Cost information included for first five years of the CIP • Plan updated annually based on the most current information available related to facilities & changing programs

Percentage of Enrollment Change 2006-16 4.5% Student enrollment increase: 1,483 students 4.0% 3.5% 3.0% 2.5% 2.0% 1.5% 1.0% 0.5% 0.0% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Facility Condition Study • Facility Condition Index (FCI) performed by Faithful + Gould, an architectural/engineering consulting firm • FCI provides a current assessment of buildings and facilities

FCI – Capital Evaluation Criteria • Faithful + Gould report determined the condition of building components – HVAC, roof, infrastructure (paint, carpeting, tile), electrical, plumbing • Rating determined for each facility based on industry standards

FCI: Capital Evaluation School FCI Condition Rating Norge Elementary 0.19 Good Stonehouse Elementary 0.11 Good Clara Byrd Baker Elementary 0.11 Good Berkeley Middle 0.10 Good Rawls Byrd Elementary 0.09 Excellent Lafayette High 0.09 Excellent Jamestown High 0.08 Excellent James River Elementary 0.08 Excellent Toano Middle 0.08 Excellent Matthew Whaley Elementary 0.07 Excellent D.J. Montague Elementary 0.07 Excellent Warhill High 0.05 Excellent Matoaka Elementary 0.05 Excellent Lois Hornsby Middle 0.04 Excellent J. Blaine Blayton Elementary 0.02 Excellent Division FCNI 0.08 Excellent: 0 to 0.09 Good: 0.10 to 0.25 Fair: 0.26 to 0.49 Poor: 0.50 to 0.95 Replace: >0.95

FCI Scope Included in Scope Excluded in Scope • System condition index • Requests from Principals & other staff • Facility condition index • Maintenance staff • Review of maintenance recommendations • Probable construction costs • External engineer for: recommendations – System repairs – Upgrades and replacements • Recommended timeline

Replacement Approaches Two possible approaches to replacement of division assets and infrastructure: • Life-Cycle Approach • Component Replacement Approach

Life-Cycle Approach • Replaces entire asset at one time • Ensures warranty coverage for catastrophic failures • Maintains current staffing for maintenance and servicing of assets

Component Approach • Replaces components of systems as needed • Extends refurbishment cycle over several years vs. performing refurbishments in one year • Requires additional staff to support and maintain large assets

Refurbishment Approaches - Example Norge Elementary Norge Elementary • Life-cycle: • Component: – Refurbishment in FY18 – Vinyl flooring and painting in FY21 – Estimated cost: • Estimated cost: $1,648,000 $1,029,165 – Carpet in FY22 • Estimated cost: $289,819

CIP Replacement Cycle Current Replacement Cycle Proposed Replacement Cycle Roof (Shingle) 20 - 25 years Roof (Shingle) 20 - 25 years Roof (Metal) 30 years Roof (Metal) 30 years HVAC 20 years HVAC 20 years Refurbishment (All 14 years Carpet 8 years Carpet, Tile, Painting) Tile 8 years Paint 8 years

Cost Analysis of Additional Staffing FCI recommendation of 15 additional trades staff – 8 HVAC Technicians – 2 Plumbers – 2 Electricians – 2 Carpenters – 1 Roofer Estimated annual cost for additional staff: $1.1 million plus tools and division vehicles

Assumptions • Not recommending 15 additional staff members • Proposing acceptance of component replacement for refurbishments (painting, carpet, tile) • Years beyond FY 2017 assume 3% rate of escalation • 10-Year Capital Improvement Plan does not address elementary capacity

Major Mechanical/Maintenance (Life-Cycle) $14,102,039 or 51% of Total Five-Year CIP Roof Replacement Entrance Redesign Norge Elementary Rawls Byrd Elementary Stonehouse Elementary D.J. Montague Elementary Berkeley Middle Norge Elementary Lafayette High Stonehouse Elementary HVAC Replacement Berkeley Middle Norge Elementary Toano Middle Stonehouse Elementary Lafayette High Berkeley Middle Jamestown High Jamestown High

WJCC/FCI Projects (Component) $3,361,391 or 12% of Total Five-Year CIP Chiller/Boiler/Hot Water Renovations/Window Electrical Replacement Heater Replacement Replacement Rawls Byrd Elementary Rawls Byrd Elementary Clara Byrd Baker Elementary Berkeley Middle Matthew Whaley Elementary Norge Elementary Lafayette High Stonehouse Elementary Berkeley Middle Jamestown High Berkeley Middle Toano Middle Warhill High Cooley Field

WJCC/FCI Projects (Component) $7,371,871 or 28% of Total Five-Year CIP Exterior Repairs/Playground Refurbishment Walk-In Replacements/Bus Loop (Carpet, Tile, Paint) Refrigerator/Freezer Replacements Canopy/Equipment Rawls Byrd Elementary Toano Middle Clara Byrd Baker Elementary D.J. Montague Elementary Rawls Byrd Elementary Lafayette High Norge Elementary Division Combined Projects Jamestown High James River Elementary D.J. Montague Elementary Matoaka Elementary Stonehouse Elementary Stonehouse Elementary Toano Middle Lafayette High Warhill High

Facilities – New Construction $2,572,396 or 9% of Total Five-Year CIP Facilities High School Capacity Expansion - Design

Proposed Projects FY 2017-21 Fiscal Year Total Proposed CIP Projects FY 2017 5,572,318 FY 2018 4,987,716 FY 2019 6,326,824 FY 2020 2,807,350 FY 2021 7,713,489 Total 27,407,697

Upcoming CIP meetings • November 17, 2015 – Public Hearing on the Proposed Superintendent’s CIP • December 15, 2015 – Adoption of CIP by School Board