Interim Superintendent's Proposed Capital Improvement Plan (CIP) for FY 2021 and Future CIPs School Board Meeting May 21, 2020
Agenda • The Uncertain Budget Situation • Interim Superintendent’s Proposed CIP, which delineates: − Projects funded in the previous CIP that will be completed − Follow-up and new projects to include in the FY 2021 CIP − Total funding included in the Proposed FY 2021 CIP − Projects and Preparing for Future CIPs • Review of Projections and Planned Capacity in the FY 2019-28 CIP • Timeline and Community Information for the CIP Process All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape. 2
The Uncertain Budget Situation All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape. 3
Uncertain Budget Situation Changing Economic Environment Creating Uncertainty in the County • The impact of COVID-19 has significantly reduced Arlington County’s revenues • The County will not prepare estimates for future years’ revenue at this time − APS and the County both need these estimates to build their 10-year Capital Improvement Plans (CIP) • County has a revised multi-phased approach to capital planning − Spring 2020: Short-term FY 2021 CIP − Spring 2021: Medium-term CIP for 3-6 years − Spring 2022: Intent is to return to typical ten-year capital planning process • The County will submit a short-term proposed FY 2021 CIP in early June which will: − Focus on essential projects and those required under existing agreements or statutory requirements − Include a limited list of investments, including near-term APS needs 4
Uncertain Budget Situation Changing and Uncertain Economic Environment Impacts APS Planning • The fluidity of the economic situation has made it impossible to forecast what will happen next week or next month, let alone next year, even while we continue to experience enrollment growth each year • While FY 2021 funding is slightly more (0.1%) than that in FY 2020, enrollment estimates for 2020-21 continue to increase − APS expects to add about 1,100 more students from 2019-20, a 4% increase − This will raise total enrollment to more than 29,100 students • Additional factor in uncertain environment is that it is not possible at this time to estimate cost escalation for capital projects to be completed in future years • The FY 2021 APS CIP process will focus on near-term needs 5
Interim Superintendent’s Proposed CIP All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape. 6
Preparing for the CIP APS Established a Foundation for CIP Recommendations • Defined the needs for this CIP in the 2019 AFSAP (Arlington Facilities and Student Accommodation Plan) • Updated capital priorities after revising enrollment projections • Addressed the urgent need for neighborhood school seats along the eastern end of the Rosslyn-Ballston Corridor with School Board adoption of elementary school moves • Identified opportunities to create financial flexibility for APS capital planning by: − Adjusting the timing of some capital projects where possible − Drawing down some capital reserves − Postponing new initiatives 7
Projects Funded and Currently Underway Completing Projects Funded in the FY 2019-28 CIP, including: • New elementary school at the Reed site, adding capacity for 732 students • High school projects already underway: − Renovations for the Arlington Tech program at the Career Center, to bring capacity up to 600 seats − Renovation of the Education Center, adding 600 seats to Washington-Liberty • Phase 1 of the Transportation Staff Facility Project • Career Center Expansion Project planning and design Note: Project will be reevaluated due to concept design cost estimates exceeding approved funding 8
Projects Funded in the FY 2019-28 CIP: Status Update In November 2018, Arlington voters supported a bond that included: • $44.25 million for the completion of the new school at the Reed site • $32.25 million for the completion of the renovation of the Education Center We need to make adjustments to complete both projects • The County will not proceed with the Spring 2020 bond sale until Fall 2020 • Both the new elementary school at the Reed site and the Education Center projects require funding from the 2020 bond sale to be completed • APS will use the funds previously sold and currently available for the Education Center towards the completion of the new elementary school at the Reed site • Once the bond sale occurs, the Education Center funds will be replenished • APS expects to begin construction of the Education Center immediately after bonds are sold in the fall, which may delay project opening until January 2022 or a later date to be determined 9
Projects Funded in the FY 2019-28 CIP: Status Update Arlington Tech • Total funding approved: $18.75 M • Funds spent/encumbered/in approved budget: $13.0 M • Operating funds not yet requested: $0.75 M • Remaining funds on hand: $0.0 M • Bonds remaining to be sold: $5.0 M • Seats gained after funds are all expended: 600 Career Center Expansion Project • Initial funding on hand for planning and design: $8.8 M • Funds spent/encumbered/in approved budget: ~ $1.7 M • Remaining funds on hand: ~ $7.1 M • Bonds remaining to be sold: $3.1 M 10
Follow-up and New Projects to include in the FY 2021 CIP Urgent Priorities to include in the FY 2021 CIP • Refresh buildings and renovate kitchens at elementary school facilities included in school moves for Fall 2021 (Key, ATS and McKinley) • Plan and design for up to 700 additional middle school seats • Plan and design 800 additional high school seats • Complete The Heights Building with funds for a field with parking below • Complete Phase 2 of the Transportation Staff Facility Project • Continue to provide Major Infrastructure funds to maintain our facilities 11
FY 2021 CIP: Refresh ATS, Key and McKinley Facilities to Prepare for School Moves $ in millions Project Total ATS Key McKinley $ 2.08 $ 0.93 $ 1.05 $ 0.10 Refresh Includes paint, lighting, floor, etc. $ 7.69 $ 2.17 $ 2.76 $ 2.76 Kitchen Renovation and Expansion includes renovation of kitchen and additional space, kitchen equipment, and owner (soft) costs $ 9.77 $ 3.10 $ 3.81 $ 2.86 Estimated Total Cost in 2020 Dollars $ 0.48 $ 0.15 $ 0.19 $ 0.14 1-year Escalation at 5% $10.25 $ 3.25 $ 4.00 $ 3.00 Total Costs $ 2.56 $ 0.81 $ 1.00 $ 0.75 Portion of Total Funding Needed July 2020 to May 2021 12
FY 2021 CIP: Plan and Design for Middle and High School Seats Approve funding to develop, evaluate and select options to be included as capital projects in the FY 2022 CIP, to be adopted in June 2021, to address: • Middle school enrollment growth, shaped by the vision in the PreK-12 Instructional Program Pathways (IPP) • Timelines and phasing to address high school enrollment growth: − Creating the 800 seats at the Career Center and/or at other locations to address high school enrollment growth − Adding common spaces needed for Arlington Tech and the other programs at the Career Center 13
FY 2021 CIP: Complete The Heights Building Construct the synthetic turf field above covered parking and access to the ground floor of building $ in millions Scenario 1 Scenario 2 Completion date August 2022 August 2023 Total Cost $ 16.4 $ 17.2 Funding for Design $ 3.3 $ 3.45 July 2020 to May 2021 July 2021 to May 2022 Funding for Construction $ 13.10 $ 13.75 14
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