SHELBY COUNTY SCHOOLS Five ‐ Year Critical Deferred Maintenance Plan FY2017 ‐ 2021 March 22, 2016
• Facility Condition Assessment • Objectives and Approach • Annual Capital Budget Request by Fiscal Year (FY17 – FY21) • Categorical Cost • Appendix: Five ‐ Year Critical Deferred Maintenance Plan PROVIDING CHILDERN AND STAFF WITH A QUALITY AND SAFE LEARNING ENVIRONMENT 2
Facility Condition Assessment Objectives and Approach Shelby County Schools engaged Fleming – Marshall JV and Self ‐ Tucker Architects to conduct a thorough, comprehensive physical assessment of the numerous buildings owned and operated by the district, comprising approximately 22,000,000 sq. ft. This firsthand review of existing physical conditions and functional performance identified, inventoried, and quantified the physical deficiencies and hazards that require critical maintenance and corrective action. One important aspect considered was the advanced age of many of the Shelby County Schools’ facilities. A Facility Condition Index (FCI) was assigned for each facility based on the following categories: Facility Condition Index = Cost of Repairs Cost of Replacement • Fire/Life Safety • ADA • Electrical • Roofing • Mechanical/Plumbing Systems • Structural • Painting • Interior Structure • Site • Exterior Structure • Athletics 3
Objectives and Approach Evaluated Facilities Condition and Set Priorities • Need (Facilities Condition Index, Enrollment Growth or decline patterns, Work order history) • Risk • Facilities Condition Index • Utilization Consulted with Subject Matter Experts •Facilities Staff (Engineers, Managers, Craftsmen, etc.) •School Principals • District Strategic Planning Team Review of Critical Deferred Maintenance request •Facilities and Planning Staff •Superintendent •Shelby County School Board •Shelby County Commission 4
Five ‐ Year CDM Estimated Cost FY 2017 $77,696,348 FY 2018 $75,595,583 FY 2019 $114,638,298 FY 2020 $94,127,515 FY 2021 $114,396,678 TOTAL FIVE ‐ YEAR CDM COST $476,454,422 5
Categorical Cost Structural $9,524,968 Fire Systems Roofing Electrical $67,490,623 Intercoms $59,532,402 Painting Miscellaneous $7,566,474 $19,698,581 Priority I $476,454,422 Athletics Mechanical $7,633,619 $153,120,129 ADA Interior/Exterior $60,254,126 $58,960,000 Site Work $32,673,500 6
$476,454,422 in Critical Deferred Maintenance means……. • Aged buildings and equipment are deteriorating at a rapid rate ……. • The SCS Facilities Department’s preventative maintenance efforts and skilled craftsmen keep buildings and systems functional despite the shortage of available funding to replace or repair equipment…….. • Many building systems and structures are original to the facility and have far exceeded their life expectancy…… Over the last four years SCS has provided temporary repairs to outdated systems that can no longer function properly with patch repairs……. • Some priority items have been delayed because annual capital allocations are spent on the most critical items first……. • $476,454,422 in deferred maintenance does not indicate structural or system neglect.....All previously allocated capital for deferred maintenance has been invested and projects completed Note: According to the U.S. DOE, National Center for Education Statistics, when a school is 20 to 30 years old, frequent replacement of equipment is needed. Between 30 and 40 years old, the original equipment should have been replaced, including roof and electrical equipment. After 7 40 years, a school building begins rapid deterioration, and after 60 years most schools are abandoned.
Quick SCS Building Facts 143 of a total of 182 SCS’ schools ………… 6 are 96 years old 14 are 70 years old 59 are 50 years old 64 are 40 years old Life expectancy for Boilers/Chillers = 25 to 30 yrs Many of SCS’ are original to the building RTU/Vent Units/Conditioning Units = 15 to 20 yrs May have far exceeded their life expectancy and are failing 8
9 Appendix
9 Appendix
9 Appendix
FISCAL YEAR 2017
$77,696,348.00 2016-2017 Total FY Cost STRUCTURAL REPAIR/UPGRADE 2016-2017 FCI Location Description 3% Central Nutrition Center Replace the roof $1,300,000 26% Ross ES Replacement of tilt up wall $4,200,000 Total $5,500,000 Mechanical 2016-2017 FCI Location Description Replace Kitchen Hood, Roof Top Units, and Exhaust Fans $433,000 27% Balmoral ES 28% Berclair ES Replace Boilers, SCUV, Split Systems, and Roof Top Units $1,325,800 29% Bond Building Replace Fan Coil Units $1,320,000 Replace Chillers, Split Systems, Fan Coil Units, and SCUV $1,142,500 37% Charjean ES 11% Chimneyrock ES Replace Boilers and Roof Top Units $542,000 8% Cordova HS Replace Split Systems and Roof Top Units $3,240,000 Replace Boilers, SCUV, and Air Handler Unit $438,000 37% Delano ES 15% Douglass K-8 Replace Cooling Tower, Chillers, Kitchen Hood, Split Systems, Fan Coil Units, $1,210,000 and Air Handler Unit 26% Drivers Ed Building Replace Roof Top Units $48,000 32% Egypt ES Replace Boilers, SCUV, Kitchen Hood, Split Systems, Roof Top Units, and $1,420,000 Exhaust Fans 0% Farmville Bus Lot Replace Split Systems $42,000 Replace Boilers, Chillers, SCUV, Kitchen Hood, Split Systems, Air Handler Unit, $2,035,000 44% Goodlett ES Electric Unit Heaters, and Exhaust Fans Replace Boilers, SCUV, and Fan Coil Units $896,000 13% Grahamwood ES 4% Hickory Ridge ES Replace Split Systems, Roof Top Units, and Air Handler Unit $155,500 27% Ida B Wells School Replace Boilers, Chillers, SCUV, Kitchen Hood, Fan Coil Units, Air Handler Unit, $1,615,000 and Exhaust Fans 26% Idlewild ES Replace Boilers, Kitchen Hood, Fan Coil Units, Split Systems, and Roof Top $1,000,000 Units 37% Jackson ES Replace SCUV, Split Systems, and Air Handler Unit $652,000 9% Kate Bond ES Replace Plumbing and Roof Top Units $410,000
10% Kingsbury ES Replace SCUV, Kitchen Hood, and Exhaust Fans $97,000 7% Kingsbury HS / MS Replace Boilers and SCUV $980,000 Replace Boilers and Roof Top Units $650,000 36% Knight Road ES 16% Levi ES Replace SCUV, Split Systems, and Exhaust Fans $680,000 Replace Roof Top Units $1,300,000 13% Macon Hall ES 37% Messick CTC Replace Boilers, Kitchen Hood, and Exhaust Fans $3,160,000 14% Newberry ES Replace Boilers, Split Systems, Fan Coil Units, Exhaust Fans, and Air Handler $115,000 Unit 30% Oakshire ES Replace Boilers, Chillers, Kitchen Hood, and General Equipment $1,630,000 Replace Boilers, Chillers, SCUV and Air Handler Unit $210,100 7% Raleigh Bartlett Meadows 1% Richland ES Replace Kitchen Hood $60,000 20% Shady Grove ES Replace SCUV, Kitchen Hood, Split Systems, Air Handler Unit, and Exhaust $661,100 Fans 40% Sharpe ES Replace Boilers, SCUV, Kitchen Hood, Split Systems, Fan Coil Units, Air $980,900 Handler Unit, and Exhaust Fans 11% Shelby Oaks ES Replace Chillers, Split Systems, and Unit Ventilator or SCUV $705,500 15% Sherwood ES Replace Boilers, Chillers, and Kitchen Hood $950,000 Replace Roof Top Units and Air Handler Unit $990,000 18% Shrine/Sheffield ES 17% Snowden School Replace Split Systems and Fan Coil Units $2,700,000 Repair Chillers and Split Systems $19,600 4% South Park ES 30% Springdale ES Replace Boilers, Chillers, Plumbing, SCUV, Split Systems, Air Handler Unit, $1,309,500 Water Heaters Replace Boilers, SCUV, Split Systems, Fan Coil Units, and Exhaust Fans $1,446,012 36% Treadwell ES Replace Split Systems $49,000 12% Wells Station ES 33% Whitehaven ES Replace SCUV, Kitchen Hood, Split Systems, and Fan Coil Units $688,000 Replace Boilers and SCUV $1,500,000 8% Whitehaven HS Total $38,806,512 Roofing 2016-2017 FCI Location Description 27% Balmoral ES Replace Roof $337,350 Replace Roof $458,372 25% ASD Brookmeade ES 37% Charjean ES Replace Roof $405,296 Replace Roof $783,000 11% Chimneyrock ES 3% Central Nutrition Center Replace Roof $5,400,000 44% Goodlett ES Replace Roof $545,000 Replace Roof $772,013 13% Grahamwood ES
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