2019 Annual Meeting Welcome, Everyone! NOVEMBER 20, 2019 Villages of - PowerPoint PPT Presentation

2019 Annual Meeting Welcome, Everyone! NOVEMBER 20, 2019 Villages of Leacroft @LeacroftCLT www.leacroft.org

Ag Agenda enda 6:00 – 7:00 PM Sign-in / Registration 7:00 PM Call to Order 7:00 – 7:15 PM Introduction of Current HOA Board, Mgt Team & Committee Chairs. 7:15 – 7:30 PM State of the Community 7:30 – 8:15 PM Budget Review, Discussion & Vote 8:15 – 8:30 PM Intro of Board Member Candidates & Election of 3 Board terms for 2020-2021 8:30 – 9:00 PM Members Q&A 9:00 PM Adjourn Villages of Leacroft @LeacroftCLT www.leacroft.org

2019 2019 HO HOA Boar Board & Mg Mgt Te Team Board Members • Doug Lape - President • Dennis Mourning – Vice President • Paula Henriksen – Secretary • Paul A. Greiner, CMCA, AMS, PCAM – Treasurer (Past President) • Troy Karski – Director at Large (Appointed to Fill Joe Mercier’s Position) • George Brown – Director at Large Management Company – Henderson Properties • Community Manager – Lyle Walter, CMCA, AMS, CPO Thank you to all who have made this a successful and productive year! Villages of Leacroft @LeacroftCLT www.leacroft.org

Acti Active 2019 2019 Comm Commit ittees es Committees / Committee Members Committee Chair Architectural Review (ARC) Paul Greiner • Len Tucker, Troy Karski Common Areas Doug Lape • George Brown Events Jessica Moore • Angie Freund, Anne Lape, Diana Mosley, Ellen Nunn, Jennifer Smyre, Justine Bonnano, Michelle Dunham, Michelle Rankin, Robert Smyre, Susan Shenk Communications Doug Lape • Paul Greiner Villages of Leacroft @LeacroftCLT www.leacroft.org

Acti Active 2019 2019 Comm Commit ittees es (c (cont.) t.) Committees / Committee Members Committee Chair Welcoming & Outreach Dennis Mourning • Paula Henrikson Yard of the Month Dennis Mourning • Paula Henrikson Landscaping George Brown • Dennis Mourning, Paula Henrikson Villages of Leacroft @LeacroftCLT www.leacroft.org

2019 2019 St State of of the the Comm Community unity Goals Identified in 2018 for 2019 Address immediate needs of the community concerning: • General common area maintenance • Pool house maintenance • Tennis courts maintenance Other Goals: • Reserve Planning to ensure proper funding Villages of Leacroft @LeacroftCLT www.leacroft.org

2019 2019 St State of of the the Comm Community unity Issues and Challenges • Board and Committees understaffed, vacancies, Need to get greater involvement from our homeowner community in community events and in volunteer committees. • Community Watch / Crime Prevention • To reduce related issues homeowners are encouraged to: • Get acquainted with neighbors • Be observant and report emergencies or suspicious persons and situations immediately to CMPD via 911. • Lock all doors on home and vehicles – DO NOT leave items in your vehicle • Leave front porch, exterior garage and back patio lights on at night • Reach out to CMPD for assistance in a security consultation for your home. • Increased rates and lack of availability associated with contractor work Villages of Leacroft @LeacroftCLT www.leacroft.org

2019 2019 St State of of the the Comm Community unity Accomplishments in 2019 No Area Action Item Assigned To Target Date S Date/Results 1 G Common Area Clear underbrush from tree lines Aussie 4/1/2019 2 G Poolhouse Mulch around bushes & shrubs Aussie 5/1/2019 3 G Poolhouse Ants in Kitchen Henderson 4/1/2019 Contact Chris @ Charlotte Mosquito & Pest Control. APPROVED FOR REPAIR 4/7/19 4 Henderson G Poolhouse Burnt out light bulbs 4/1/2019 APPROVED FOR REPAIR 4/7/19 5 R Poolhouse Electrical panel rusted & missing breaker panel covers Henderson 4/1/2019 APPROVED FOR REPAIR 4/11/19 6 Poolhouse Inspect gutters for cleaning & Leaks Henderson 4/1/2019 G APPROVED FOR REPAIR 4/7/19 7 T Poolhouse Install Keyfob reader at exterior of main entrance Henderson 4/1/2019 HOLD on this work 8 G Poolhouse Mens Room, Broken toilet handle - middle stall Henderson 4/1/2019 APPROVED FOR REPAIR 4/7/19 9 G Poolhouse Urinal Flush Handle Replacement Henderson / AAR 4/1/2019 APPROVED FOR REPAIR 4/7/19 10 G Poolhouse (6) showers need knobs Henderson / AAR 4/1/2019 APPROVED FOR REPAIR 4/7/19 11 G Poolhouse Repair disconnected sink & toilet supply lines Henderson / AAR 4/1/2019 APPROVED FOR REPAIR 4/7/19 12 G Poolhouse Replace sink & toilet supply shut-off valves Henderson / AAR 4/1/2019 APPROVED FOR REPAIR 4/7/19 13 G Poolhouse Sand & repaint Women's Restroom Ceiling Henderson / AAR 4/1/2019 APPROVED FOR REPAIR 4/7/19 14 G Poolhouse Outlets on front porch need covers Henderson 4/1/2019 APPROVED FOR REPAIR 4/7/19 15 G Poolhouse Powerwash exterior of Poolhouse Henderson 4/1/2019 APPROVED FOR REPAIR 4/7/19 16 R Provide quote for approval to replace by 1/31/19 Poolhouse Replace doors to storage closet & pump house Henderson 4/1/2019 17 R Provide quote for approval to replace by 1/31/19 Poolhouse Replacement of Front Doors Henderson 4/1/2019 18 G Poolhouse Resecure / Replace trash storage fence Henderson 4/1/2019 APPROVED FOR REPAIR 4/7/19 19 G Poolhouse Seal around window AC unit in Kitchen Henderson 4/1/2019 APPROVED FOR REPAIR 4/7/19 20 Poolhouse Shutters need re-fastened Henderson 4/1/2019 G APPROVED FOR REPAIR 4/7/19 21 R Poolhouse Replace (4) motion sensor floodlights Henderson / AAR 4/1/2019 APPROVED FOR REPAIR 4/7/19 22 Y Poolhouse Patch/repair walls in pump house Henderson / AAR 4/1/2019 APPROVED FOR REPAIR 4/11/19 23 Y Tennis Courts Bottom of fence by backboard needs repaired PG 4/1/2019 APPROVED FOR REPAIR 4/11/19 24 G Tennis Courts Electrical boxes by entry gate need repainted Henderson 4/1/2019 APPROVED FOR REPAIR 4/11/19 25 G Tennis Courts Fence posts need repainted Henderson / AAR 4/1/2019 APPROVED FOR REPAIR 4/11/19 26 Y Tennis Courts (12) Light lenses need cleaned PG 4/1/2019 APPROVED FOR REPAIR 4/11/19 27 Y Tennis Courts Light poles need repainted PG 4/1/2019 APPROVED FOR REPAIR 4/11/19 28 G Tennis Courts Lower light timer needs replaced Henderson 4/1/2019 APPROVED FOR REPAIR 4/11/19 29 R Tennis Courts Replace outlet cover by electrical boxes outside fence Henderson / AAR 4/1/2019 APPROVED FOR REPAIR 4/11/19 30 G Tennis Courts Net posts need repainted PG 4/1/2019 APPROVED FOR REPAIR 4/11/19 31 R Tennis Courts Seal Cracks on surface of courts PG 4/1/2019 APPROVED FOR REPAIR 4/11/19 32 G Pool Middle electrical outlet, back fence needs cover Trident 4/1/2019 33 G Pool Need (5) new table bases (1 top in pump house, 4 in storage closet) Trident 4/1/2019 Bases are good. APPROVED TO ORDER (10) NEW TABLE TOPS 4/7/19 34 G Pool Patch/seal pool deck cracks Trident 5/1/2019 Perform patch repairs this year, then plan to resurface entire deck in 2020 or 2021. APPROVED FOR REPAIR 4/7/19 35 G Pool Pool Furniture Maintenance Trident 4/1/2019 Restrap chairs and paint / repair chairs & tables as needed. APPROVED FOR REPAIR 4/7/19 36 G Pool Pool ladder grounding wire needs re-grounded Trident 4/1/2019 $350 per ladder if we have to cut in new wire and tie to fence. APPROVED FOR REPAIR 4/7/19 37 G Pool Purchase new pool safety equipment Trident 4/1/2019 (2) Rescue Tubes ($120); (1) Vacuum Pole ($110); (1) Safety Buoy ($75) APPROVED FOR REPAIR 4/7/19 38 G Pool Repair pool skimmer covers Trident 4/1/2019 Previously approved through Matt Pryor $500 for the skimmer repair. APPROVED FOR REPAIR 4/7/19 39 Pool Repair starting block holes / caps Trident 4/1/2019 G $40 per cap x 6 = $240.00. Previously Approved 40 Pool Wading pool won't hold water Trident G 4/1/2019 Completed 1/4/19 Leak test found plumbing to be good. Replaced Hydrostatic relief valve. Cost $625.00 41 Poolhouse Pump house needs cleaned Trident 4/1/2019 G To be accomplished during spring opening procedures 42 G Poolhouse Repair leak under pump in pump house Trident 4/1/2019 Work order written.. Should be under $350 as a budget #. APPROVED FOR REPAIR 4/7/19 43 G The deck most likely will not handle an extensive power wash given the condition of the concrete and painted surface. We do not recommend pressure washing the deck unless the deck is Poolhouse Powerwash / Scrub Pool deck and all floors in Poolhouse. Trident 4/1/2019 going to be recoated. Pressure washing the pool house and bathrooms would most likely be in the $1,500.00 range, depending on what is cleaned. APPROVED FOR REPAIR 4/7/19 44 Pool Replace Pool Signage Around Fence as Required Trident 4/1/19 G APPROVED FOR REPAIR 4/7/19 45 Poolhouse Access Control System Replacement Henderson 4/1/19 G APPROVED FOR REPAIR 4/11/19 46 Common Area Playground Drainage Aussie 4/1/19 Y APPROVED FOR REPAIR 4/11/19. HOA Board will contact Aussie directly 47 Poolhouse Kitchen Shelving Repair Henderson 4/1/19 G APPROVED FOR REPAIR 4/7/19 48 Poolhouse Replace Exterior Poolhouse Floodlights Henderson 4/1/19 T Duplicate 49 Pool (2) New Guard Umbrellas Trident 4/1/19 G APPROVED FOR REPAIR 4/7/19 50 Pool (14) Umbrella Stands Trident 4/1/19 G APPROVED FOR REPAIR 4/7/19 51 Pool (6) End Tables Trident 4/1/19 G APPROVED FOR REPAIR 4/7/19 Villages of Leacroft @LeacroftCLT www.leacroft.org