Purpose of Presentation: Share the Proposal Made to the Village - PowerPoint PPT Presentation

Purpose of Presentation: Share the Proposal Made to the Village Fire Commission (Dec. 19, 2018) With Update Since Presentation 1 January 15, 2019

Pr Pres esentat entation ion to th o the e Village lage Fi Fire e Com ommission ission Decemb ember er 19, 2018 Bunker Hill Focused on Two Parts: 1) Resolution of Bunker Hill Village’s Membership in the Village Fire Department - Bunker Hill Village wants to continue to be a part of the Village Fire Department 2) Proposal for a Future Village Fire Department Second Station When an additional, fully certified, staffed ambulance (or alternative apparatus) is needed to serve residents of the VFD, Station 2 will be developed in the Southwest Area of the service area. January 15, 2019 2

Villa llage ge Fire e Commi miss ssion ion & Bu Bunker nker Hill ll Differe rence nce of Opinion Background: • The Village Fire Department includes 6 Cities under an Interlocal Agreement (BHV 19%) • The Agreement outlines the Budget process: The Operating Budget is prepared by the Commission and each City must approve it by a majority; the Agreement does not allow the Commission or Cities to budget for future Capital Expenditures for Buildings/Facilities. An amendment is needed to accomplish this necessity. 2019 Budget: • The proposed 2019 Budget/ Assessment presented to each City included a $6.19M Operating Budget and a $3.5M Facilities Budget for improvements to the Fire Station • Bunker Hill approved the Operating Budget but did not approve the proposed Facilities Budget because it was not included in the Agreement and there was no plan, timeframe or detailed budget for the proposed renovations to the building • The Fire Commission removed BHV as a contracting City because BHV did not approve the Facilities Budget • Bunker Hill disagrees with the Commission and contends BHV remains a Contracting City - this is the dispute January 15, 2019 3

Resolution of Membership With the Village Fire Department Part 1. Bunker Hill Village wants to continue to be a part of the Village Fire Department: Bunker Hill has paid all disputed invoices in 2018. • Bunker Hill has since approved the Capital Budget and paid • the 2019 January invoice which includes Bunker Hill’s share of the renovation of the existing Fire Station. Bunker Hill will continue to make all 2019 payments January 15, 2019 Page 4

Res esults lts of the e Village lage Fire e Commi miss ssion ion Mee eeting ng Decemb ember er 19, 2018 • There was no action taken by the Fire Commission at the Commission Meeting; however, Some Commissioners stated that “ 6 is better than 5 ” and that services to Bunker Hill could be extended beyond Dec. 2019. The Commission appointed a sub-committee to review and develop an amendment to the Inter-local Agreement. There was no indication on timing or process for this effort. Bunker Hill’s Attorney has requested written documentation stating the • Commission will extend services beyond December 2019. • The next Fire Commission Meeting is Wednesday, January 23, 2019. Bunker Hill has asked that action on this item be placed on the Agenda. January 15, 2019 5

Pr Pres esentat entation ion to th o the e Village lage Fi Fire e Com ommission ission Part 2 Proposal for a Future Village Fire Department Second Station January 15, 2019 6

Bac ackgrou kground nd Public Safety is Bunker Hill’s utmost priority. Fire and EMS • Response Times have been discussed and monitored over the years • As the Villages have redeveloped and traffic has increased, Bunker Hill has made this a top priority • A Public Safety Committee was appointed and made recommendations • The Committee as well as recent studies support BHV concerns • Efforts have been made to mitigate concerns; but a permanent solution is needed January 15, 2019 7

Pr Propo oposal sal for or a Fu Future e VFD FD Sta tati tion on 2 When an additional, fully certified, staffed ambulance (or alternative apparatus) is needed to serve residents of the VFD, Station 2 will be developed in the Southwest Area of the service area. Currently, the VFD data shows 14% of total EMS calls are occurring simultaneously. January 15, 2019 8

Ass ssumptions/Proposal mptions/Proposal for or Con onst struc ructi tion on of of a Fu Futu ture re VFD FD Sta tati tion on 2 When an additional, fully staffed ambulance (or 1. apparatus) is placed in service by VFD (when data shows that 20% of total EMS Calls occur simultaneously), Construct VFD Station 2 VFD will staff the additional personnel at Station 2 2. VFD will operate Station 2 3. The estimated operational timeframe for Station 2 is 4. within 3 – 5 years; it will take 9 – 12 months to build Station 2 Bunker Hill will acquire land, design, build and finance 5. Station 2 January 15, 2019 9

Recommended Location for VFD Station 2 January 15, 2019 10

Ben enefit efits s of of VFD FD Sta tati tion on 2 Reduces response times – 3 Cities  Solves the need for expansion and growth of VFD -  takes pressure off of crowding at current station - All Cities Potential to impact fire spread and EMS patient outcomes  for entire service area – All Cities Aligns VFD with the national average for fire stations which  is 1 station for every 4.4 square miles – All Cities January 15, 2019 11

Bunker Hill Commissioned a Study with Kirksey Architecture To Construct a Second Station in the Southwest Area of the VFD Service Area Design Specifications to Include: 1 Ambulance Bay • 1 Large Bay (if requested by VFD) • 2 Dorm Rooms & 2 Bathrooms (increase to 5 dorm • rooms if VFD requests) Day Room • Dining / Kitchen Facilities • 1 Treatment Room/Office • Decontamination Room (if requested by VFD) • Built to Hurricane & Windstorm Standards • January 15, 2019 12

VFD Station 2 – Front View January 15, 2019 13

VFD Station 2 – Floor Plan EMS (1 Bay) EMS Station - 3,725 Square Feet Building Costs $ 1,670,000 January 15, 2019 14

VFD Station 2 – Floor Plan EMS & Fire (2 Bay) EMS & Fire Station - 4,677 Square Feet Building Costs $ 1,970,000 January 15, 2019 15

Summary of Project Costs for VFD Station 2 Cost Land & Sitework $1,000,000 EMS Building $1,670,000 OR EMS & Fire Building $1,970,000 January 15, 2019 16

Summary of Project Costs for VFD Station 2 VFD STA. 2 VFD STA. 2 DESCRIPTION EMS EMS/FIRE Land Cost $ 1,000,000.00 $ 1,000,000.00 Building Cost (includes contingency) $ 1,500,000.00 $ 1,800,000.00 Design and Management $ 120,000.00 $ 120,000.00 Furniture and Fixtures $ 50,000.00 $ 50,000.00 Structure Ready To Use $ 2,670,000.00 $ 2,970,000.00 FINANCING COST 4.0% 4.0% Project Cost Amortization 30 years 30 years Building Annual Payment $152,963 $170,150 January 15, 2019 17

Operating/Equipment Costs for VFD Station 2 Cost Ambulance & Supplies $300,000 $714,500 Annual Operating Costs Facilities & Staff (Addition of 2 per Shift) January 15, 2019 18

Summary of Equipment Costs for VFD Station 2 Fully Equipped Ambulance DESCRIPTION VFD STATION 2 EQUIPMENT COST NEW EMS Equipment $185,000.00 Fraizers 6 wheeled Ambulance $20,000.00 Maintenance Equipment, Lights, Siren, Other Ambulance equipment $30,000.00 Zoll X-Series Monitor $14,000.00 Lucas 2 Device $18,000.00 Stryker XPS Stretcher $5,100.00 Rad-57 CO/SpO2 $3,000.00 Stryker Stair Chair $70,100.00 Initial ALS Equipment IT/Supplies $8,800.00 Toughbook Computer/2 handheld radios $8,100.00 Medical Disposable supplies $8,000.00 Reusable Medical supplies/equipment $24,900.00 Total Other Total Cost Ready for Service $300,000.00 January 15, 2019 19

Summary of Operating Costs for VFD Station 2 Personnel & Miscellaneous Description-Operating Budget Additional EMS Staff Shift A Firefighter/Paramedic $70,000.00 Shift A Firefighter/EMT $60,000.00 Shift B Firefighter/Paramedic $70,000.00 Shift B Firefighter/EMT $60,000.00 Shift C Firefighter/Paramedic $70,000.00 Shift C Firefighter/EMT $60,000.00 Relief Firefighter/Paramedic $52,500.00 Relief Firefighter/EMT $45,000.00 Subtotal $487,500.00 FRINGE BENEFITS (40%) $195,000.00 TOTAL PERSONNEL COST $682,500.00 Miscellaneous Operating Building Supplies & Maintenance $15,000.00 Insurance (Casualty) $5,000.00 Public Utilities $12,000.00 TOTAL MISCELLANEOUS $32,000.00 EXPENSE TOTAL PERSONNEL & MISC. $714,500.00 January 15, 2019 20

Tot otal l Cos osts to o Ful ully Staff and d Add dd an Ambulan ance e And d Add dd/Ho House e at VFD Station on 2 ; Who ho pa pays Wha hat ? Annual VFD Cost to Fully Ongoing Total Incremental Who Pays? Staff & Add Monthly Cost Cost for Ambulance Costs Station 2 Ambulance/ $300,000 Supplies to set $300,000 VFD Capital/One Time up Ambulance Operations $682,500 $682,500 VFD $56,875 Personnel Annual Bunker Hill will “front” $2,670,000 the costs; $153,000 - Land/ $14,167 to VFD will pay $170,000 Building $2,970,000 30 yr amortization Operations Cost $32,000 VFD $32,000 $2,666 – Station 2 $185,000 to $300,00 Capital $202,000 Total $682,500 Annual Annual January 15, 2019 21