Pre-Submittal Meeting CITY OF PHOENIX REQUEST FOR QUALIFICATIONS - PowerPoint PPT Presentation

Pre-Submittal Meeting CITY OF PHOENIX REQUEST FOR QUALIFICATIONS STREET TRANSPORTATION DEPARTMENT T2050 ABB: CAVE CREEK ROAD TO 26TH STREET & ANGELA DRIVE TO MARCO POLO ROAD ENGINEERING SERVICES ST87210022 PROCUREPHX PRODUCT CATEGORY CODE: 925000000 RFx: 6000000684 February 14, 2019 1

Welcome and Introductions City of Phoenix Representatives Mr. Emeka Ekpe , Contracts Specialist, Point of Contact for Submittals and RFQ Questions Office of the City Engineer emeka.ekpe@phoenix.gov (602) 534-1423 Jose M. Rodriguez , CE III Street Transportation Department 2

Meeting Overview  Sign-in please  Sign-in sheet and PowerPoint will be posted on Procurement’s website: https://www.phoenix.gov/streets/procurement/current-opportunities Click on respective solicitation , then click on: ■ RFQ ■ Notification (if applicable) AND Sign-in sheet and PowerPoint will be posted on City of  Phoenix’s ProcurePHX system (RFx: 6000000684): https://eprocurement.phoenix.gov/irj/portal It is your responsibility as an RFQ holder to determine, prior to submittal, if any Notifications have been issued  This is the ONLY opportunity to discuss this solicitation with City staff 3

Agenda  Vendor Registration and ProcurePHX  Scope of Work / Services  Statement of Qualifications Evaluation Criteria  Submittal Requirements  RFx Electronic Submittal  Selection Schedule  Questions? 4

Vendor Registration  All Firms MUST be registered in the Vendor Management System PRIOR TO SUBMITTING A PROPOSAL  New Firms – After Registering, the City will send an e-mail with a vendor number in approx. 2 days  NEW: Information on how to register with the City is available at:  https://www.phoenix.gov/finance/vendorsreg 5

ProcurePHX  All Firms Must be Registered in the Vendor Management System TO SUBMIT A PROPOSAL  If your firm is already registered with the City of Phoenix’s ProcurePHX system, visit https://eprocurement.phoenix.gov/irj/portal to login and access the electronic solicitation.  Product category code for this RFQ 925000000 and the RFx number is 6000000684  The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications 6

Project Description  T2050 Mobility Project  Upgrade pedestrian access route  Widening Cave Creek near Marco Polo Road  Contention Mine Road half street improvements  Upgrade existing traffic signals at Grovers Avenue and Union Hills Drive  Update existing street lighting to meet current city standards  Add new landscaping and irrigation.  Estimated construction cost of $3.2M 7

Project Location  Project Limits:  Cave Creek Road – Angela Drive to Marco Polo Road – Length = 1.50 miles  Contention Mine Rd – Cave Creek Rd to 26 th Street – Length = 0.25 miles 8

Project Photographs Cave Creek Rd, Looking south from Marco Polo Rd (Widening Section) Cave Creek Rd, Looking south from Contention Mine Rd (Proposed Bus Bay) 9

Project Photographs Intersection of Cave Creek and Union Hills, looking North (New Traffic Signal) Contention Mine Rd, looking east from Cave Creek Rd (Proposed Half Street improvements) 10

Scope of Work / Services  Design Engineering Services for:  Half Street and Street Widening  ADA improvements – Including sidewalk, driveways, curb and gutter, ramps  Signing and striping  Street lighting  Traffic Signals  Retaining walls  Landscaping and irrigation  Storm Drain modifications  Miscellaneous removals and other Incidentals 11

Scope of Work / Services  Additional Services  Field Survey and Data Collection  Engineer’s cost estimate  Drainage Memorandum  Right of way exhibits and Legal Descriptions  Geotechnical Testing and Pavement Recommendation 12

Questions 13

Statement of Qualifications Criteria A. Design Experience of Prime Firm (225 points) B. Design Exp of Key Personnel & Subs (250 points) C. Project Understanding & Approach (375 points) D. Staffing Information for Key Personnel (150 points)  Maximum number of points is 1,000  Provide responses in the order listed in the RFQ  Be complete, be concise 14

Submittal Requirements  Information Sheet (firm name, vendor number, project title & number, address, phone and contact information)  Evaluation Criteria (including project organizational chart)  Additional Content (resumes or other information)  MAXIMUM pages permitted is 12 pages : + Evaluation Criteria (including organizational chart) + Additional Content (resumes or other information) + Photos, charts / graphs or other evaluation content = 12 MAXIMUM pages permitted 15

Submittal Requirements (cont.)  Each page with criteria information will be counted.  Pages that have photos, charts, and graphs will be counted toward maximum number of pages.  Information Sheet, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel. 16

Statement of Qualifications Due Use The New Electronic Submittal Process Submit ELECTRONIC proposal ONLY Firms must submit a Statement of Qualifications (SOQ) electronically through the ProcurePHX online portal Please review RFQ for details and instructions SOQ due: 12:00pm Noon – Phoenix time Friday, March 1, 2019 17

Grounds for Disqualification  Failure to submit electronically through the ProcurePHX online portal by the due date and time.  Violating “Contact with City Employees” policy. 18

RFx Electronic Submittals Log in to Procure PHX Portal: https://eprocurement.ph oenix.gov/irj/portal Select RFx & Auctions tab on the Ribbon 19

RFx Electronic Submittals Click Refresh Button Find the solicitation you’d like to view from the list, by RFx (Event) Number. For this solicitation, your RFx (Event) Number is: 6000000580 20

RFx Electronic Submittals Click the gray box next to the RFx (Event) Number you’d like to view. Then, Click Display Event This will open a new window to view the selected RFx 21

RFx Electronic Submittals Update your Participation Status accordingly By clicking Participate , you will be added to the email notification list Review RFx Information Tab for Start / Due dates / Title 22

RFx Electronic Submittals Click Create Response Review Items Tab for RFQ Evaluation Category Yes/No questions Review Notes and Attachments Tab for RFQ and Notifications 23

RFx Electronic Submittals Attach SOQ by clicking Add Attachment Click Browse in the pop up window to navigate to the desired attachment document 24

RFx Electronic Submittals Once you’ve selected your document, add a Description and then click OK The Summary Tab provides a high-level overview of your RFx Response 25

RFx Electronic Submittals Click the CHECK button to ensure no system errors Click the SUBMIT button to submit your RFx response 26

RFx Electronic Submittals You will receive a confirmation message that your response was received Click Close , then Log off the system 27

Selection Schedule  SOQ’s Due March 1, 2019  April 2019 Selected Firms will be Notified  April 2019 Negotiate Rates & Scope Meeting 28

Street Transportation Procurement Section WEBPAGE https://www.phoenix.gov/streets/procurement/current-opportunities  Request for Qualifications / Request for Bids  Notifications (if any) / Addenda (if any)  Award / Results  Pre-submittal / Pre-Bid Power Point Presentation  Pre-submittal / Pre-Bid Sign-in sheet  Sign up for Procurement’s Weekly e-Newsletter  Plans & Specifications  The ProcurePHX online portal will be used for Professional Services Solicitations https://eprocurement.phoenix.gov/irj/portal 29

Questions After Today E-mail your questions to: emeka.ekpe@phoenix.gov Mr. Emeka Ekpe - Contract Specialist (602) 534-1423 T2050 ABB: CAVE CREEK ROAD TO 26TH STREET & ANGELA DRIVE TO MARCO POLO ROAD ENGINEERING SERVICES ST87210022 OPEN FOR QUESTIONS & Thank you for your interest in this project!!! 30