Pre-Submittal Meeting TALKING STICK RESORT ARENA PLUMBING & - PowerPoint PPT Presentation

Pre-Submittal Meeting TALKING STICK RESORT ARENA PLUMBING & MECHANICAL REPAIRS CONSTRUCTION MANAGER AT RISK CP10100070 PROCUREPHX PRODUCT CATEGORY CODE: 912000000 RFx Number: 6000000607 September 14, 2018

Meeting Overview Sign- in sheet and PowerPoint will be posted on City of Phoenix’s ProcurePHX system ( RFx: 6000000607 ): https://eprocurement.phoenix.gov/irj/portal (or) https://www.phoenix.gov/streets/procurement- opportunities/current-opportunities It is your responsibility as a RFQ holder to determine, prior to submittal, if any Notifications have been issued. This is your ONLY opportunity to discuss this solicitation with City staff.

Welcome and Introductions City of Phoenix Representatives  Viorel D. Gheorghita, Contracts Specialist  Jeremy Legg, Special Projects Manager  Gary Meyer, Architect  Sam Crum, Designer – Affiliate Engineers (AEI)  Debra Russell, Contracts Specialist II Lead

 Project Background / Description  Scope of Work  SOQ Evaluation Criteria  Submittal Requirements (Page Count, AGENDA Disqualifications)  Vendor Registration and ProcurePHX  RFx Electronic Submittal  Important Dates: Selection Schedule  Questions

PROJECT BACKGROUND  Talking Stick Resort Arena opened in 1992  Owned by City of Phoenix (and operated by Suns affiliate)  Recent work:  Chilled water infrastructure (primarily mechanical room / level 0)  Fire suppression system (nitrogen)  Waste, vent and domestic line replacement at SW restrooms w/ ADA upgrades  Coordination with facility operator and tenants (scheduling is critical)  Building / security protocols with arena operator  Working around concerts, Suns games and other events

PROJECT DESCRIPTION  Complete chilled water system replacement  Largely on level 6 mechanical penthouse, surrounding bowl  Complete main restroom stack renovations  Waste, vent and domestic water line replacement throughout  Replace fixtures, flooring, etc.  Temporary facilities to support ongoing event activity  Related MEP work as necessary

SCOPE OF WORK  CMAR Pre-Construction phase:  Cost estimating  Planning & scheduling  Constructability analysis  GMP preparation  Construction phase:  Replace chilled water lines  Upgrade restroom plumbing and finishes, fixtures  Coordinate with events/schedules

STATEMENT OF QUALIFICATIONS (SOQ) SUBMITTAL REQUIREMENTS The selection of the CMAR will be based on the following qualifications:  General Information – 150 points  Experience of the Prime Firm – 200 points  Experience of Key Personnel – 250 points  Project Understanding and Approach – 300 points  Overall Evaluation of the Firm – 100 points  Reference Checks – 75 points  Maximum number of points is 1,075

SOQ SUBMITTAL REQUIREMENTS (cont.)  Each page with criteria information will be counted  Pages that have photos, charts, and graphs will be counted toward maximum number of pages  Front and back cover, Information Sheet, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel  Paper Size shall be 8 ½ x 11  Font size must not be less than 10 point

SOQ SUBMITTAL REQUIREMENTS (cont.)  Submit 1 complete PDF copy of the SOQ only  No Hard Copies Will Be Accepted  SOQ due:  12:00 p.m. Noon – Phoenix Time  Friday, October 5, 2018

SOQ SUBMITTAL REQUIREMENTS  INFORMATION SHEET  EVALUATION CRITERIA (including project organizational chart)  ADDITIONAL CONTENT (resumes or other information)  MAXIMUM PAGES PERMITTED IS 10 PAGES

SOQ SUBMITTAL – INFORMATION SHEET  Project Title  Project Number  RFx Number  Firm Name  Firm Address  Firm Phone Number  Firm Vendor Number  Name, Title, Email Address, and Signature of Contact Person *DO NOT INCLUDE ANY ADDITIONAL INFORMATION

SOQ GROUNDS FOR DISQUALIFICATION  Failure to submit electronically through eProcurement (RFx) portal by due date and time  Violating Contact with City Employees’ Policy (extends to AEI, Suns and Arena Operator staff)  PAGES EXCEEDING THE SPECIFIED MAXIMUM PAGE LIMIT WILL BE REMOVED FROM THE SUBMITTAL AND NOT CONSIDERED IN THE EVALUATION

SELECTION SCHEDULE  WRITTEN QUESTIONS DUE BY 12PM SEPTEMBER 26, 2018  CITY POSTS RESPONSES OCTOBER 1, 2018  SOQs DUE 12:00 PM PHOENIX TIME OCTOBER 5, 2018  INTERVIEW NOTIFICATION OCTOBER 29, 2018  INTERVIEWS NOVEMBER 8, 2018  SCOPE MEETING EARLY DECEMBER 2018

SITE VISIT AND QUESTIONS  SITE VISIT WILL IMMEDIATELY FOLLOW PRE- SUBMITTAL MEETING.  ALL QUESTIONS ASKED ON SITE NEED TO BE PROVIDED TO THE PROJECT MANAGER(S) AND CONTRACTS SPECIALIST TO DOCUMENT AND ISSUE A NOTIFICATION

Vendor Registration All Firms MUST be registered in the Vendor Management System PRIOR TO submitting a Proposal New Firms – After registering, the City will send an e-mail with a vendor number in approx. 2 days NEW: Information on how to register with the City is available at: https://www.phoenix.gov/finance/vendorsreg

ProcurePHX All Firms MUST be registered in the Vendor Management System to SUBMIT a Proposal If your firm is already registered with the City of Phoenix’s ProcurePHX system, visit https://eprocurement.phoenix.gov/irj/portal to login and access the electronic solicitation Product Category Code is: 912000000 RFx Number is: 6000000607 The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications

RFx Electronic Submittals Log in to ProcurePHX portal: https://eprocurement.pho enix.gov/irj/portal Select RFx and Auctions tab on the Ribbon You will be taken to the RFx Overview (Event) Page

RFx Electronic Submittals Click the Refresh Button on the RFx Overview (Event) Page to see the most current information. Find the solicitation you’d like to view from the list, by RFx (Event) Number. For this solicitation, your RFx (Event) Number is: 6000000607

RFx Electronic Submittals The RFx Overview (Event) Page is also where you can find your saved RFx response. Locate the desired RFx (Event) Number, and scroll to the right. You will see your RFx response number shown as a hyperlink. Click on the hyperlink, a new window will pop up to allow you to edit your RFx response.

RFx Electronic Submittals Click the gray box next to the RFx (Event) Number you’d like to view. Then, Click Display Event This will open a new window to view the selected RFx If you don’t see the new window, check your POP- UP BLOCKER .

RFx Electronic Submittals Update your Participation Status accordingly Click Participate. This will ensure you to get email notifications regarding your RFx Event, i.e. Notifications, New Attachments. Review RFx Information Tab for Start/Due dates/ Title of Solicitation

RFx Electronic Submittals Click Create Response Review Notes and Attachments Tab for the RFQ, Pre-Submittal Presentation, Attendance Sheet, and Notifications, etc.

RFx Electronic Submittals Attach SOQ by clicking Add Attachment Click Browse in the pop up window to navigate to the desired attachment document

RFx Electronic Submittals Once you’ve selected your document, add a Description and then click OK The Summary Tab provides a high-level overview of your RFx Response

RFx Electronic Submittals Click the CHECK button to ensure no system errors Click the SUBMIT button to submit your RFx response

RFx Electronic Submittals You will see a confirmation message that your response was submitted. No email notification will be sent. Confirm you have the required number of attachments listed, as outlined in the RFQ. Click Close , and return to the RFx Overview (Event) Page.

RFx Electronic Submittals Click Refresh on the RFx Overview (Event) Page. Locate the desired RFx (Event) Number, and scroll to the right. Your Response Status should display ‘ Submitted’. A Response Status of In Process, or Saved indicates you are still in edit mode, and need to complete a step(s) before the system will update your RFx response to Submitted .

Procurement Webpage https://www.phoenix.gov/streets/procurement- opportunities  Current Opportunities  Project-specific RFQs, Notifications, Sign-in Sheets, Presentations  Project Interviews  Bid Results and Project Selections  Sign up for Procurement’s Weekly e -Newsletter  Submitter’s Handbook - Step-by-step Guide to RFx Submittals The ProcurePHX online portal will be used for Professional Services Solicitations https://eprocurement.phoenix.gov/irj/portal