Physics Department Management Review Ron Gill Mike Zarcone February 27, 2009
Physics Department Management Review This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the Physics Department. The purpose is to assess management system effectiveness and identify opportunities for improvement. Agenda � Scope and overview of the management systems � Hazard and environmental aspects identification � Review of related assessments � Financial investments and stakeholder concerns � FY08 performance versus goals � Proposed FY09 goals � Management feedback
EMS and OHSAS Scope � NPP Work (Office & Experiments) in Buildings 510, 515 � ATF Operations & Experiments in Building 820 � BES in Buildings 510 BES now part of CMPMSD (as of FY06) • Projects/Personnel in 510 moving to CMP EMS & OHSAS • - Completed migration to CMPMSD during FY08 - Maintain reference to ESRs in EMS Use 510 90-Day Area – keep “trail” of process → waste -
Operating Mechanisms � Hazards, Environmental Aspects & Controls identified & reviewed via ESRs & work planning Part of ISM – ESRs use that “language” (Physics initiative) • � ECR reviews all ESRs for Environmental component � IH Rep reviews all ESRs for concerns/monitoring � All ESRs have Pollution Prevention plans � ESRs provide Risk Assessment for each hazard � Information distribution Web pages • http://www.phy.bnl.gov/~safety/EMS; …OHSAS; …ESRs - New employee handout • Topic at weekly Physics Department management meeting • All-hands meetings • ESSH Committee Meetings • Group Safety Coordinator (GSC – Worker Committee) meetings • Group leader meetings •
Hazards & Environmental Aspects Hazards: SEAs: � Hazardous or Toxic Materials � Regulated Industrial Waste � Electrical Energy Generation � Hazardous Waste Generation � Flammable Gases and Liquids � Radioactive Waste Generation � Flammable or Combustible Materials (sealed sources) � Temperature Extremes � Storage/Use of Chemicals & � Ionizing Radiation Radioactive Materials � Non-Ionizing Radiation � Liquid Discharges � Radioactive Materials � Operating Vehicles � Housekeeping Hazards � Working Environment Hazards No changes to these lists from last year
External Assessments � ISM Audit – 12/07 ODH calculation used incorrect volume of cryogen • � Emergency Management – 6/08 � NYSDEC Hazardous Waste – 9/08 � Work Planning & Control Effectiveness – 8/08 � EMS Audit – 5/08
BNL Internal Assessments � Extent of Condition (Drop Cords) – 11/07 � Multi-topic Industrial Hygiene – 1-7/08 Training • Hazard Assessment • Air Monitoring • Exposure Monitoring • - Identified some chemical operations Chemical Use • Missing reproductive hazard label - Need splash goggles for Bio-Kleen use - Lasers • Some SOPs and inspections out of date - � OSHA Followup – 1/08 Improve compressed gas storage on loading dock • � EMS Audit – 2/08 � OHSAS Audit – 4/08 � Mercury Assessment – 4/08 � Nano-materials – 4/08 (CMP) � EMS Audit – 6/08 � Machine Shop Safety – 8/08 � Software Quality Assurance – 8/08 � Radioactive Sources – 9/08
Physics Assessments � Soldering Operations (PO and CMP) – 10/07 � Lead & Cadmium Surface Wipes LEGS lab cleanup completed – 2/08 • Identify contamination of areas being abandoned • Improve work practices, in collaboration with CMP • Clean up legacy areas, in collaboration with CMP • � Chemical Inventory Reconciliation – 3/08 � Lead Cutting – 4/08 � Magnetic Field Survey (CMP) – 4/08 Survey done 4/08, report received 9/08 • Identified 1 gauss line, but needed 5 gauss line • � Quarterly Reviews of ATF Area Dose Rates � Various Ergonomic Evaluations
Financial Investments & Stakeholder Concerns � Funded through Department Operating Budget ~2 FTE for entire ESSH program • ECR – shared with CAD • SHSD Rep. – shared with other Departments (20%) • � No External Stakeholder Concerns Communicated or Identified � Staff Involved with Teacher and Student Mentoring Programs
Physics Performance FY2008 � EMS and OHSAS Targets – COMPLETED Reduce excess chemicals and materials stored in the Department T1 • Evaluate storage and usage of chemicals in 4 labs or work areas (1 per quarter) T1 - Recycle 1000 lbs. of excess lead in 510 basement (recycled 2000 lbs) T1 - Remove >50% of spray cans that will not be used in the next year T1 - Identify and fund 1 lab cleanout • � EMS Targets – COMPLETED Identify and control special potential pollutants • Review controls for experiments that indicate use - Evaluated ESRs - None use nanomaterials or Hg - � OHSAS Targets – COMPLETED Improve the personnel exposure monitoring program T1 • Invite Industrial Hygiene (IH) Representative on 4 Tier 1 inspections T1 - Perform personnel monitoring of 4 targeted processes T1 - Soldering operation - Monitor magnet in room 1-99 - T1 – In response to Tier 1 findings Lead cutting at ATF - LEGS lab clean out monitoring - Add IH monitoring considerations to ESR form -
Physics Performance FY2008 � OHSAS Targets – COMPLETED Improve machine shop safety T1 • - Remove 4 machines from Physics Department machine shop Closed one shop, moved 2 machines to common area - Renovated common shop - Install anti-restart devices on 2/3 of the remaining machines - all machines are now equipped T1 - Discuss PPE for machine shops at Group Safety Coordinators Meeting - Introduce Human Performance Factors • Solicit Human Performance information in planning stage of experiments - - Included as section in revised ESR form Solicit Human Performance information in worker feedback - - Included in feedback section of revised ESR form � On-line ESR Developed and Implemented Tool to fill out, manage, review, and distribute ESR • Shared with other Departments • Can be used to compile list of hazards, controls, etc. • BNL starting to implement lab-wide based on Physics’ initiative • T1 – In response to Tier 1 findings
Injury Statistics Physics Department Injuries 18 Recordable 16 Non-recordable Averages: 14 Recordable = 1.9 ± 1.4 Non-recordable = 4.3 ± 4.5 12 Total = 6.2 ± 4.6 10 8 6 4 2 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 Fiscal Year
Waste Generation 9000 Haz/Ind 8000 Rad Mixed 7000 6000 Waste (lbs) 5000 4000 3000 2000 1000 0 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08
Proposed FY 2009 Targets � Reduce excess chemicals & materials in the Department T1 Evaluate storage and usage of chemicals in 2 labs or work areas. • Dispose of unneeded chemicals or materials in 2 labs or storage areas. • � Improve Chemical Storage in Flammable Cabinets T1 Review storage in all flammable cabinets in Department. • Update CMS inventory for all cabinets. • � Reduce Energy and Paper Consumption Require all new ESRs to be submitted using the on-line form. • � Improve the Personnel Exposure Monitoring Program Invite Industrial Hygiene (IH) Representative on 4 Tier 1 inspections. • During inspections, identify processes or areas for potential monitoring. With IH help, perform monitoring of 2 processes or areas. • T1 – In response to Tier 1 findings
Management Feedback � Are the Systems Effective and Adequate in terms of: • Policy commitments? • Achieving objectives & performance measures? • Identifying SEA, impacts & Risks? • Resource allocation, information systems & organizational issues? � Are Objectives & Targets Suitable in terms of: • Environmental impacts & injury/illnesses? • Meeting regulatory requirements? • Should additional objectives/targets be established? � Recommendations for Improvements?
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