Physics Department Management Review Ron Gill March 7, 2016 - PowerPoint PPT Presentation

Physics Department Management Review Ron Gill March 7, 2016

Physics Department Management Review This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the Physics Department. The purpose is to assess management system effectiveness and identify opportunities for improvement. Agenda  Scope and overview of the management systems  Hazard and environmental aspects identification  Review of related assessments  Financial investments and stakeholder concerns  FY15 performance versus goals  Proposed FY16 goals  Management feedback 3/7/2016 2

EMS and OHSAS Scope  PO (NPP) work (office & experiments) in buildings 510, 515, 901A  NN occupy offices in 510, but not included in the Physics Department EMS or OHSAS  CMPMSD in building 510 CMPMSD moved to ISB, completed in FY14 • CMPMSD is using 510 during laboratory cleanout, which is • expected to end in CY2016  Approximately 285 employees, 225 guests in the Department 3 3/7/2016

Operating Mechanisms  Hazards, environmental aspects & controls identified & reviewed via ESRs ECR reviews all ESRs for environmental component • IH Rep reviews all ESRs for concerns/monitoring • All ESRs have pollution prevention plans • ESRs provide risk assessment for each hazar d •  Information distribution Web pages: http://www.phy.bnl.gov/~safety/EMS; …OHSAS; …ESRs • New employee discussion & handout • Meetings: Physics Department management, all-hands, ESSHC, GSC, GL •  Establish annual goals & targets Lab-level inputs to objectives and targets are considered • Department-level input • Feedback from previous management review - Feedback from staff via GSCs, all-hands meetings, etc. -  MOUs for inter-departmental issues: work planning, experiment review, tier 1s, etc. MOU with C-AD for Physics Personnel working in C-AD space • MOUs (2) with ITD for our use of Building 515 • MOUs (2) with the CMPMS Department for their use of Building 510 space – extended • MOU with NN for their personnel in building 510 • 3/7/2016 4

Hazards & Environmental Aspects Hazards: SEAs:  Hazardous or toxic materials  Regulated industrial waste generation  Electrical energy  Hazardous waste generation  Flammable gases and liquids  Radioactive waste generation (sealed  Flammable or combustible materials sources)  Storage/use of chemicals &  Cryogenic materials/devices radioactive materials  Oxygen deficiency potential  Greenhouse gas emissions  Ionizing radiation  Non-ionizing radiation  Radioactive materials  Operating vehicles  Housekeeping hazards  Working environment hazards  Heavy metal contamination (legacy) No changes from last year 3/7/2016 5

External Assessments  DEC RCRA audit – February  EMS-OHSAS audit – May  DOE Laser audit – March  EPA hazardous waste audit – September 3/7/2016 6

BNL Internal Assessments  Nessus scans for cyber security high vulnerability – ongoing  Hoisting and rigging device inspections - January  Multi-topic audit self-assessment – February  Laser/non-ionizing radiation assessment – February  RGD triennial assessment - February  Laser tier 1s – February – March  Carbon nanotube self-assessment – March  Software QA self-assessment – May  Emergency phone notification tests – June  Mercury spill kit inventory – June  Annual crane inspections - September  Building 510 fire drill – September  Radioactive source accountability – September 3/7/2016 7

Physics Assessments  Tier 1 inspections  Management work observations  Required annual reviews Individual dose rate including cross-departmental workers • Annual policy & procedure reviews • Annual hazard placard (HVT) reviews • Annual LOTO review •  Some ergonomic evaluations  Swipes for heavy metals for labs/offices being vacated and reoccupied – as needed  ERE for Building 355 – December, final in March  Physics Department FY15 self evaluation – December  Chemical inventory – March 3/7/2016 8

Physics Incidents  Metal clamp found on crane bus bars – November Metal covering for pipe insulation became dislodged • Inspection revealed no other loose clamps •  Barrier tape violations – December Red “danger” tape used by electricians in 515 • Personnel violated the barrier on 2 consecutive days • Corrective actions completed •  Paramedics respond to reported lightheadedness – January  Lock defeated by razor blade taped over latch – June External door in High Bay • Inspection found no other locks defeated • 3/7/2016 9

Physics Incidents  Fire drill in 510 – September 2 Confusion due to concurrent building 515 alarm testing •  Fire alarm in 510 – September 17 Plumbers were refilling part of the suppression system. A valve in • the adjacent zone was inadvertently affected. Only a single zone alarmed, but people who heard the alarm evacuated. There was a big healthcare meeting in the auditorium, all of those persons evacuated in an orderly fashion and were directed to the outdoor assembly area.  Fire alarm in 510 September 20 Stockroom 1-147, door was damaged by responders in order to • gain entry Sensor malfunction •  Fire alarm in 510 September 24 False alarm near design room • 3/7/2016 10

Financial Investments & Stakeholder Concerns  Funded through the Physics Department operating budget ~2 FTE for entire ESSH program • ECR – shared with CAD • SHSD Rep. – shared with other departments (20%) •  No external stakeholder concerns communicated or Identified  No ESH communications from external interested parties  Changing circumstances, including developments in legal and other requirements related to environmental and OSH aspects and hazards – None  Staff Involved with teacher and student mentoring programs 3/7/2016 11

Physics Performance  Follow-up from previous management review: n o actions were identified  EMS and OHSAS targets Objective 1: Sustain improvements in injury reduction, ESH and • operational performance Distribute injuries and events report to Department staff - Distribute relevant lessons learned topics to Department staff - Uninterruptable power supply backup batteries fail - Microwave fire from drying towel - Distribute relevant product recall notifications to Department staff - Battery packs for Lenovo ThinkPad notebooks - Allen-Bradley terminal blocks - Complete RSL-2 ORE findings for new work areas - “Fish Poster” updates - Inspection/testing of showers & eyewashes - Update and verify chemical inventory in RSL-2 work areas - Fully implement RFID tagging of all CMS chemicals in the Physics - Department Contacted CMS, but they were not ready to implement the program - 3/7/2016 12

Physics Performance  EMS and OHSAS targets (continued) Objective 2: Contribute to the Lab’s sustainability efforts • Recycle obsolete documents from storage areas - Preserve or dispose of old data tapes (still in progress) - Move stored materials and equipment to a central location - From basement to scanners hall - Make improvements to the Physics Department’s configuration - management program Legacy stored materials from former personnel - Drawings: originals properly filed - Raise awareness of and implement portions of “Managed Print” to - reduce cost and consumption of paper and printing supplies Sent message to personnel - Placed poster in 510 lobby - Replaced paper copies of HWCFs with scanned photocopier PDFs - Non-goal activities • Gave Boral sheets to C-AD - Gave Cu-clad PC-board material to IO - Installed water filters on faucets to replace bottled water - Displayed recycling posters in 510 - 3/7/2016 13

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Physics Performance  Other goals and targets Continue to reduce Physics Department footprint – reduce space • charges – Done Saved $350K/year for this year and years going forward - 2/2/2015 15

Tier 1 Findings Categories 3/7/2016 16

Injury Statistics DART = 0.0 TRC = 0.27 Physics Department Injuries 18 Non-recordable 16 Recordable Averages: 14 Recordable = 1.4 ± 1.2 Non-recordable = 3.1 ± 3.8 12 Total = 4.4 ± 4.1 10 8 6 4 2 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year 3/7/2016 17

Proposed FY 2016 Targets  Objective 1: Sustain improvements in injury reduction, ESH and operational performance Distribute injuries and events report to Department staff • Distribute relevant lessons learned topics to Department staff • Distribute relevant product recall notifications to Department staff • Complete chemical inventory • Fully implement RFID tagging of all CMS chemicals in Physics •  Objective 2: Contribute to the Lab’s sustainability efforts Survey copier and printer areas for recycled content paper • Assess computing centers in Physics for energy efficiency • 3/7/2016 18