Physics Department Management Review Ron Gill Mike Zarcone - PowerPoint PPT Presentation

Physics Department Management Review Ron Gill Mike Zarcone February 10, 2015

Physics Department Management Review This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the Physics Department. The purpose is to assess management system effectiveness and identify opportunities for improvement. Agenda  Scope and overview of the management systems  Hazard and environmental aspects identification  Review of related assessments  Financial investments and stakeholder concerns  FY14 performance versus goals  Proposed FY15 goals  Management feedback 2/10/2015 2

EMS and OHSAS Scope  NPP work (office & experiments) in buildings 510, 515, 901A  Includes other buildings occupied during RSL-2 as per MOUs 355, 901, 1005, … •  CMPMSD in building 510 CMPMSD moved to ISB, completed in FY14 • CMPMSD is part of BES, a few still use 510 • Review of experiments in 510 CMPMSD responsibility • - PO maintains reference to ESRs in EMS - Use 510 90-Day Area – keep “trail” of process → waste - Ends when move is completed  Approximately 285 employees, 225 guests in the Department 3 2/10/2015

Operating Mechanisms  Hazards, environmental aspects & controls identified & reviewed via ESRs & work planning  ECR reviews all ESRs for environmental component  IH Rep reviews all ESRs for concerns/monitoring  All ESRs have pollution prevention plans  ESRs provide risk assessment for each hazard  Information distribution Web pages: http://www.phy.bnl.gov/~safety/EMS; …OHSAS; …ESRs • New employee handout • Always a topic at weekly Physics Department management meeting • All-hands meetings • ESSH Committee Meetings • Group Safety Coordinator (GSC – worker committee) meetings • Group leader meetings •  Establish annual goals & targets Lab-level inputs to objectives and targets are considered • Department-level input • Feedback from previous management review - Feedback from staff via GSCs, all-hands meetings, etc. - 2/10/2015 4

Hazards & Environmental Aspects Hazards: SEAs:  Hazardous or toxic materials  Regulated industrial waste generation  Electrical energy  Hazardous waste generation  Flammable gases and liquids  Radioactive waste generation (sealed  Flammable or combustible materials sources)  Storage/use of chemicals &  Cryogenic materials/devices radioactive materials  Oxygen deficiency potential  Greenhouse gas emissions  Ionizing radiation  Non-ionizing radiation  Radioactive materials  Operating vehicles  Housekeeping hazards  Working environment hazards  Heavy metal contamination (legacy) 2/10/2015 5

External Assessments  Sealed source effectiveness review – December  Ladder safety effectiveness review – May  BHSO compressed gas survey – June No BSA cylinder tags indicating compressed gas cylinder use – • fixed immediately Compressed gas cylinders not secured – fixed immediately • Empty and full compressed gas cylinders not segregated during • storage – storage areas were reconfigured Presence of compressed gas cylinders not accurately identified in • the Fire-rescue run card system – updated after RSL-2 move CMS for the facility does not reconcile with the current inventory in • building – CMPMSD move  EMS-OHSAS audit – June  EPA hazardous waste audit – September 2/10/2015 6

BNL Internal Assessments  Nessus scans for cyber security high vulnerability – ongoing  Extent of Condition for “Over pressurization of Ultra High Vacuum Chamber  Assess condition: Potential for improper removal of large, heavy, bulky material - December  Hoisting and rigging device inspections - January  Industrial hygiene multi-topic self-assessment - February  Multi-topic EMS audit – February  Laser/non-ionizing radiation audit - February  Laser tier 1s – February – March  Annual crane inspections - September  Building 355 fire drill – May  Building 510 fire drill – May 2/10/2015 7

Physics Assessments  Tier 1 inspections  Management work observations  Quarterly reviews of ATF area dose rates  Required annual reviews Individual dose rate including cross-departmental workers • Annual policy & procedure reviews • Annual hazard placard (HVT) reviews • Annual LOTO review •  Some ergonomic evaluations  Swipes for heavy metals for labs/offices being vacated and reoccupied – as needed  Chemical inventory – March 2/10/2015 8

Physics Assessments  Renovate Science Laboratories-2 (RSL-2) - Phase 2 BORE – April  Pre-OREs for new labs – May  OREs for RSL-2 labs – June to October All labs done except: • 1-216 unoccupied lab • 2 nd floor clean rooms and prep areas • Action items completed as of 1/30/15 •  Space needs and use – June – December  Physics Department FY13 self evaluation – December  Legacy basement items review/purge – ongoing Significant paper recycling • Reduction of fire loading • 2/10/2015 9

Physics Incidents  Shelter in place order causes confusion – January  Employee falls near building 490 – October  Laptop theft from 510 office – October  Numerous fire alarms associated with RLS-2 – April to June 2/10/2015 10

Financial Investments & Stakeholder Concerns  Funded through the Physics Department operating budget ~2 FTE for entire ESSH program • ECR – shared with CAD • SHSD Rep. – shared with other departments (20%) •  No external stakeholder concerns communicated or Identified  No ESH communications from external interested parties  Changing circumstances, including developments in legal and other requirements related to environmental and OSH aspects and hazards – None  Staff Involved with teacher and student mentoring programs 2/10/2015 11

Physics Performance  Follow-up from previous management review: n o actions were identified  EMS and OHSAS targets Objective 1: Sustain improvements in injury reduction, ESH and • operational performance achieved in FY13 Implement machine shop safety plan improvements by completing - installation of emergency stop switches on all devices in the Physics Shop Distribute injuries and events report to Department staff - Distribute relevant lessons learned topics to Department staff - Surge protector end of life - Use cut resistant gloves - Distribute relevant product recall notifications to Department staff - Fall protection snap hook - Lenovo Thinkpad battery - VAIO and Lenovo laptops - Objective 2: Effective implementation of LOTO • Explain new LOTO process at a Department all-hands meeting - 2/10/2015 12

Physics Performance  EMS and OHSAS targets (continued) Objective 3: Contribute to the Lab’s sustainability efforts • Recycle obsolete documents from storage areas - Ask for feedback from those who order paper on the amount they - have purchased in each of the last two or three years Paper is ordered through many pathways, not many records kept - Request managers of double-side printers to make double-side - printing the default 2/10/2015 13

Injury Statistics Physics Department Injuries 18 Non-recordable 16 Recordable Averages: 14 Recordable = 1.4 ± 1.3 Non-recordable = 3.8 ± 3.8 12 Total = 4.7 ± 4.1 10 8 6 4 2 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year 2/10/2015 14

Proposed FY 2015 Targets  Objective 1: Sustain improvements in injury reduction, ESH and operational performance. Distribute injuries and events report to Department staff. • Distribute relevant lessons learned topics to Department staff. • Distribute relevant product recall notifications to Department staff. • Complete and close ATS items related to RSL-2 OREs. (1/30/15) • Complete chemical inventory, including RSL-2 areas. • Fully implement RFID tagging of all CMS chemicals in Physics. •  Objective 2: Contribute to the Lab’s sustainability efforts. Recycle obsolete documents from storage areas to reduce • storage space and fire loading. Work with group leaders to preserve or dispose of data from • stored data tapes. Send flyer to all personnel to raise awareness of “Managed Print” • program. Discuss program and objectives at staff meetings. 2/10/2015 15

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Management Feedback  Are the systems effective and adequate in terms of: • Policy commitments? • Achieving objectives & performance measures? • Identifying SEA, impacts & Risks? • Resource allocation, information systems & organizational issues?  Are objectives & targets suitable in terms of: • Environmental impacts & injury/illnesses? • Meeting regulatory requirements? • Should additional objectives/targets be established?  Recommendations for improvements? 2/10/2015 17