Physics Department Management Review Ron Gill Mike Zarcone - PowerPoint PPT Presentation

Physics Department Management Review Ron Gill Mike Zarcone February 26, 2014

Physics Department Management Review This presentation is part of the periodic senior management review of ESSH performance related to the EMS and OHSAS management systems in the Physics Department. The purpose is to assess management system effectiveness and identify opportunities for improvement. Agenda  Scope and overview of the management systems  Hazard and environmental aspects identification  Review of related assessments  Financial investments and stakeholder concerns  FY13 performance versus goals  Proposed FY14 goals  Management feedback 2/26/2014 2

EMS and OHSAS Scope  NPP work (office & experiments) in buildings 510, 515, 901A  Includes other buildings occupied during RSL-2 as per MOUs 355, 901, 1005, … •  ATF operations & experiments in building 820 Prior to move to CAD in FY13 •  CMPMSD in building 510 CMPMSD is moving to ISB, to be completed in FY14 • CMPMSD is part of BES, but uses 510 • Review of experiments in 510 CMPMSD responsibility • - PO maintains reference to ESRs in EMS - Use 510 90-Day Area – keep “trail” of process → waste - Ends when move is completed  Approximately 285 employees, 225 guests in the Department 2/26/2014 3

Operating Mechanisms  Hazards, environmental aspects & controls identified & reviewed via ESRs & work planning  ECR reviews all ESRs for environmental component  IH Rep reviews all ESRs for concerns/monitoring  All ESRs have pollution prevention plans  ESRs provide risk assessment for each hazard  Information distribution Web pages: http://www.phy.bnl.gov/~safety/EMS; …OHSAS; …ESRs • New employee handout • Always a topic at weekly Physics Department management meeting • All-hands meetings • ESSH Committee Meetings • Group Safety Coordinator (GSC – worker committee) meetings • Group leader meetings •  Establish annual goals & targets Lab-level inputs to objectives and targets are considered • Department-level input • Feedback from previous management review - Feedback from staff via GSCs, all-hands meetings, etc. - 2/26/2014 4

Hazards & Environmental Aspects Hazards: SEAs:  Hazardous or toxic materials  Regulated industrial waste generation  Electrical energy  Hazardous waste generation  Flammable gases and liquids  Radioactive waste generation (sealed  Flammable or combustible materials sources)  Storage/use of chemicals &  Cryogenic materials/devices radioactive materials  Oxygen deficiency potential  Greenhouse gas emissions  Ionizing radiation  Non-ionizing radiation  Radioactive materials  Operating vehicles  Housekeeping hazards  Working environment hazards  Heavy metal contamination (legacy)  Nanomaterials (CMP)  Corrosive etchants (CMP) 2/26/2014 5

External Assessments  NYS DEC 90-Day Area inspection – April  EMS-OHSAS recertification audit – May  EPA RCRA inspection and audit – September 2/26/2014 6

BNL Internal Assessments  Nessus scans for cyber security high vulnerability – ongoing  Beryllium use audit – October  Radioactive waste audit – October  EMS and OSH multi-topic audit – March Noted our chemical reduction efforts •  Fire protection audit – July  Conduct of Operations determination – August  Explosives audit – September 2/26/2014 7

Physics Assessments  Tier 1 inspections  Management work observations  Quarterly reviews of ATF area dose rates  Required annual reviews Individual dose rate including cross-departmental workers • Annual policy & procedure reviews • Annual hazard placard reviews • Annual LOTO review •  Legacy basement items review/purge Significant paper recycling • Reduction of fire loading •  Some ergonomic evaluations  Machine shop evaluations Shops now in compliance as much as possible • Anti-restart, emergency stops, guarding (except lead screws) • 2/26/2014 8

Physics Assessments  Heavy metal surveys – October  Chemical inventory – March  IH surveys of CMP offices – September  BOREs (RSL-2) – November Clean room • Large Seminar Room •  EREs for CMP labs and offices – October to December  ORE for clean room – February  FY13 self evaluation – December, 2013 2/26/2014 9

Physics Incidents  ATF laser shutter blocks beam – October Interlock relay failure • System performed as expected to protect personnel •  ATF possible laser exposure – November Concluded that an exposure was unlikely • Identified improvements in procedures • Recommended modification of laser eyewear •  Worker experiences lower back pain while on travel – December  Radioactive source found in sea-land container – February Bi-207 source was internal to experimental apparatus • Not accountable source or reportable event •  Employee injures hand in building 515 – May Metal splinter while inspecting under the floor cables • Required first aid • 2/26/2014 10

Physics Incidents  Guest worker cut by sheet metal in building 1006 – July Required sutures •  Electronics rack at RACF tips over – September No injuries to personnel • Minor cosmetic equipment damage • Job description did not account for special circumstances • Instituted procedure for rack installation – requires spotter to assist • 2/26/2014 11

Financial Investments & Stakeholder Concerns  Funded through the Physics Department operating budget ~2 FTE for entire ESSH program • ECR – shared with CAD • SHSD Rep. – shared with other departments (20%) •  No external stakeholder concerns communicated or Identified  No ESH communications from external interested parties  Changing circumstances, including developments in legal and other requirements related to environmental and OSH aspects and hazards – None  Staff Involved with teacher and student mentoring programs 2/26/2014 12

Physics Performance  Follow-up from previous management review: n o actions were identified  EMS and OHSAS targets Objective 1: ESH risk reduction • Develop a list of at least five subject areas that are the most important - to the Physics Department. Compile the list with input from the PESHC and subjective judgment. Improve ESH Surveillance Program by participating in development - and use of new surveillance process. Use the new surveillance process in tier 1 inspections for one quarter of the fiscal year. Note: the lab-level process was not implemented or discussed further this FY. Implement Machine Shop Safety Plan Improvements. Install - emergency stop switches on all 110 V machines in the staff shop. Conduct inventories of areas to reconcile CMS inventory with contents - in rooms. Update CMS inventory for all work areas in the Physics Department. Inspect offices and work areas of scientific staff for accumulation of - hazardous or radiological materials that are no longer needed or pose a safety or environmental hazard. Inspect at least one office or lab and discard materials if determined necessary. Review record storage in the basement and discard unneeded materials. 2/26/2014 13

Physics Performance  EMS and OHSAS targets (continued) Objective 2: Maintain ISO 14001 and OHSAS 18001 certifications. • Successful third party certification. Set objectives, targets and - perform management review.  Non-goal activities: Replacement of halogen work lights with LED lights. These don’t get hot, • reducing fire hazard, consume less power and last longer. Although they cost more initially, a savings over the lifetime of the lights should be realized. (STAR) 2/26/2014 14

Injury Statistics Physics Department Injuries 18 Non-recordable 16 Recordable Averages: 14 Recordable = 1.4 ± 1.3 Non-recordable = 3.8 ± 3.8 12 Total = 4.7 ± 4.1 10 8 6 4 2 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year 2/26/2014 15

Proposed FY 2014 Targets  Objective 1: Sustain improvements in injury reduction, ESH and operational performance achieved in FY13. Implement machine shop safety plan Improvements by • completing installation of emergency stop switches on all devices in the Physics Shop. (already completed) Distribute injuries and events report to Department staff. • Distribute relevant lessons learned topics to Department staff. • Distribute relevant product recall notifications to Department staff. •  Objective 2: Effective implementation of LOTO. Explain new LOTO process at a Department all-hands meeting. • (already completed)  Objective 3: Contribute to the Lab’s sustainability efforts. Recycle obsolete documents from storage areas. • Request managers of double-side printers to make double-side • printing the default. 2/26/2014 16