Brownfield Grantwriting Training Webinar S eries: Kickstart your Application! Webinar No. 4: Task Descriptions, Cost Estimates, and Measuring Progress July 9,2020 Pre-Webinar Q&A: What questions do you have from Webinars 1, 2 & 3 or Brownfields in general? What can KSU TAB help with? Sponsored by: Webinar No. 4 will start at 2pm Hosted by: Louisiana Dept. of Environmental Quality Kansas S tate University's Technical Assistance to Brownfields Program 1
Webinar Logistics All participants will be muted during presentation. However, please mute yourself and minimize distractions and background noise. S ubmit questions via chat to “ Everyone.” A recording of the webinar along with slides will be available after the webinar on the KS U TAB website. 2
If you are using a phone for audio – make sure your Computer Audio is turned off. 3 3
Introductions Rebecca Otte S tatewide Brownfield and VRP Program Coordinator Louisiana Dept. of Environmental Quality Amanda Alewine, S enior Planner managing the Brownfields Program for the City of Oklahoma City 4
Poll Question – What grant are you planning to apply for? Assessment – Community Wide (S ingle Entity) Assessment – S ite S pecific Assessment – Coalition Multipurpose Grant Cleanup Grant Not sure yet 5
Brownfield Grantwriting Training Webinar S eries: Kickstart your Application! Webinar No. 1: Check all the Boxes: Narrative S ummary S heet & Threshold Criteria Webinar No. 2: Proj ect Area Description & Plans For Revitalization Webinar No. 3: Community Need & Community Engagement Webinar No. 4: Task Descriptions, Cost Estimates & Measuring Progress Webinar No. 5: Programmatic Capability & Past Performance Webinar No. 6: Updates to the new Request for Applications 6 6
Today’s Webinar PART 3: TASK DESCRIPTIONS, COST ESTIMATES AND MEASURING PROGRESS 3.a. Description of Tasks/Activities and Outputs 3.a.i. Proj ect Implementation 3.a.ii. Anticipated Proj ect S chedule 3.a.iii. Task/ Activity Lead(s) 3.a.iv. Output(s) 3.b. Cost Estimates 3.c. Measuring Environmental Results 7
Today’s Webinar Helpful Tip 1 before we get started – Follow the Outline 3.a. Description of Tasks/Activities and Outputs (25 Points) 3.a.i. Proj ect Implementation (10 points) 3.a.ii. Anticipated Proj ect S chedule (5 points) 3.a.iii. Task/ Activity Lead(s) (5 points) 3.a.iv. Output(s) (5 points) 8
3.a PART 3: TASK DESCRIPTIONS, COST ESTIMATES AND MEASURING PROGRESS a. Description of Tasks/ Activities and Outputs 3.a.i. Proj ect Implementation (10 points) 9
3.a 3. a. Description of Tasks/Activities and Outputs Task/ Activity: i. Proj ect Implementation Discussion of EP A-funded activities for the priority site(s): Discussion of EP A-funded activities for the non-priority site(s), if applicable: Non-EP A grant resources needed to carry out task/ activity, if applicable: ii. Anticipated Proj ect S chedule Tip: If EP A provides an example iii. Task/ Activity Lead(s) table, use that table! iv. Output(s): 10
3.a.i 3. PART 3: TASK DESCRIPTIONS, COST ESTIMATES AND MEASURING PROGRESS a. Description of Tasks/ Activities and Outputs i. Proj ect Implementation Task 1: Activity Activity Activity Task 2: Activity Activity Etc. 11
Today’s Webinar Helpful Tip - Tasks must match the budget 12
3.a.i Writing approach: Ranking Criteria Evaluation Criteria Provide a list and description of the tasks/ activities required to implement the proposed proj ect. i. Proj ect Implementation Discuss the EP A-funded activities that will take place to address the priority brownfield site(s) in The degree to which the tasks/ activities are eligible, the target area(s); specific, and appropriate to the goals of the proposed proj ect, and the degree to which the response demonstrates a sound plan to address the priority site(s) and the applicant’s readiness to achieve the proj ect goals in an efficient manner. 13 13
3.a.i Writing approach: Ranking Criteria Evaluation Criteria and if applicable , the anticipated activities to occur When applicable, the degree to which beyond the priority site(s), in or outside the target tasks/ activities for the remaining funds are specific area(s). and appropriate, and the degree to which the response demonstrates a sound plan. If applicable , identify tasks and/ or activities that When applicable, the extent to which other are necessary to carry out the grant that will be resources (e.g. in-kind resources) will bridge the gap contributed by sources other than the EP A grant; between the EP A grant and activities necessary to such as in-kind resources or funding contributed by bring the grant to successful completion. your organization. (For example, the applicant does not charge the EP A grant for salary dollars and therefore contributes its own resources to carry out programmatic oversight activities or grant administration. (Note, a response may not earn full points if the Do not duplicate sources listed in 1.c.i. Resources applicant duplicates sources that are listed in 1.c.i. Needed for S ite Reuse.) Resources Needed for S ite Reuse.) 14 14
3.a.i Writing approach: Ranking Criteria Evaluation Criteria The degree to which the Assessment Coalition applicant proposes to assess a minimum of 5 sites and at least one in each coalition member’s j urisdiction. (Note, proj ects that plan to assess a minimum of 5 sites with at least one site in each coalition members’ j urisdiction will be reviewed more favorably.) 15 15
3.a.i Typical Eligible Tasks Cooperative Agreement Oversight Exchange Program Information with EP A & Other Grantees (e.g. Attend Conferences and Workshops) Community Engagement Brownfields Planning Conduct Environmental Assessments Cleanup Planning Personnel & Fringe Costs to conduct/ oversee these activities are eligible grant expenses 16
3.a.i Typical Eligible Activities Cooperative Agreement Oversight S ubmitting Quarterly Reports to EP A including DBE reporting and Federal Financial Reports Updating ACRES Procuring an Environmental Consultant Grant Drawdowns/ Financial Tracking Ensure Quality Management Plan is up-to-date 17
3.a.i Typical Eligible Activities Exchange Program Information with EP A & Other Grantees Participate in Annual EP A Regional Meetings in Dallas Participate in National Brownfields Conference (every 18- 24 months) Participate in EP A Grantee Calls 18
3.a.i Typical Eligible Activities Community Engagement Community Meetings Website / S ocial Media S peaking at Events Hosting a Festival Booth Coordinating Zoom Calls Coordinating Coalition meetings (if applicable) S ite Progress Updates Adapting to Coronavirus 19
3.a.i Typical Eligible Activities Brownfields Planning Enhancing your existing Brownfields inventory Reuse planning Land use assessment Development of an area-wide plan Conducting market feasibility studies Evaluating infrastructure needs And more! 20
3.a.i Typical Eligible Activities Conduct Environmental Assessments Phase I and Phase II environmental site assessments Procuring an Environmental Consultant to conduct investigations S ite selection S ecuring site access S ubmitting Property Eligibility Determination Request to EP A Developing Quality Assurance Proj ect Plans S ubmitting Assessment Reports to EP A Keeping EP A Informed of Progress S ite Progress Updates to the Community 21
3.a.i Typical Eligible Activities Cleanup Planning Cleanup Plan Analysis of Brownfield Cleanup Alternatives Each Program is Unique! 22
3.a.i Not Typical but still Eligible Activities Local Governments may use up to 10% of grants funds for: Health Monitoring Activities Monitoring and enforcement of any institutional control used to prevent human exposure to any hazardous substance from a brownfield site 23
3.a.i Ineligible Uses of Funds Land Acquisition Building Demolition that is not necessary to assess contamination at the site Remediation (under Assessment grants) Marketing brownfield properties for redevelopment Area-wide zoning and/ or design guideline development that is unrelated to advancing cleanup and reuse of brownfields in the project area Area-wide master planning, community visioning, or comprehensive planning (including updating/ writing such plans) that are unrelated to advancing cleanup and reuse of brownfields in the project area 24
3.a.i Ineligible Uses of Funds S urvey design, distribution or collection S ite-specific reuse planning for a site ineligible for brownfields funding NPL sites (S uperfund S ites) Federal facilities S ites under CERCLA orders/ consent decrees Etc. Proj ects that duplicate grants awarded under other EP A Brownfields Grant programs or other Federal Program (e.g. No Double Dipping) 25
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