Council Briefing 06 June 2019 PGF PGF Kaipar aipara KickStart a KickStart Pr Progr ogramme mme Kaipara KickStart Programme Phase 1 Proven delivery capability building confidence and trust Kaipara Kickstart Strategic Outcomes in KDC delivering investment Increased resources outcomes (information, infrastructure, Programme capabilities and funding) to support regional economic Kaipara Wharves growth KDC enables access and connects communities and enterprise , respecting KDC utilise and protect ancient connections , opening natural assets and up opportunities and infrastructure, building providing a platform for resilience – supporting and future investment attracting residents, businesses and tourists 1
Council Briefing 06 June 2019 Kaipara KickStart Programme SUMMARY SCOPE/Budget Pr Progr ogramme Support mme Support ($1.3M) ($1.3M) • Programme/Project Management team delivery resource costs • Establish Centre of Excellence for Unsealed Network Kai fo Ka for Ka Kaipara ($.98M) • Transformation Hub, Feasibility Study and Activation Plan Kaipar ipara W a Wharv arves s ($.9 ($.95M In 5M Investigation; $4. igation; $4.0M Ph 0M Physical sical Wo Works) • Feasibility study (Engineering assessments, commercial & financial analysis), Business Cases – to inform decisions on physical works. Roading ($21. oading ($21.01M) 1M) • Physical Works - 50 Max Bridges • Physical Works – Unsealed Network • Physical Works - Pouto Road sealing (2 phases) • Physical Works - Waipoua River Road Kaipara KickStart Programme PROGRAMME STRUCTURE 2
Council Briefing 06 June 2019 Kaipara KickStart Programme Council Role -3 fold Council Resolution Monitor and Milestone Review – Roading Only Reporting • Approving the • Presentation of • Monthly Update re terms of Roading milestones programme status Funding approved by • Via Chief Executive Agreements Programme Report Steering Group • Authorising specified person/s • Review/feedback to execute the & confirmation of agreement milestone completion prior to sending to MBIE Kaipara KickStart Programme Summary –Milestone reviews For all programme milestones the following review/approval process will be followed (using the Wharves Feasibility Study as an example): ‐ Draft Feasibility Develop draft Draft Feasibility Study and Report Draft Feasibility Feasibility Study Study and Report presented to Study provided to with support from presented to Council Programme Steering MBIE/PDU Advisory Group for review Group for approval Feedback and revisions could be required at any of these steps 3
Council Briefing 06 June 2019 Kaipara KickStart Programme Programme Milestones Roading (TBC) Kai Wharves •3 rd party providers approved •3 rd party providers approved •Programme Support Plan by Ministry for the Topo‐ •Centre of Excellence Unsealed by the Ministry for climate Study & Feasibility Network infrastructure investigations, Study Feasibility Study and Business •50MAX HPMV network •Transformation Hub report – Case development extension identify advocates and costs •Scope and timetable of •Pouto Road –Phase 1 •Initial analysis of stakeholder Feasibility Study •Pouto Road – Phase 2 engagement for the Feasibility •Draft Feasibility Study •Waipoua River Road Study •Final Feasibility Study •Draft Feasibility Study •Business Cases submitted to •Unsealed Roading Network •Transformation Hub Report – the Ministry Improvements – TBC within Service offering, recruitment •Final Report submitted to the second Funding Agreement of staff & salary costs Ministry •Final Feasibility Study •Further milestones for •Draft Activation Plan physical work – to be •Final Activation Plan informed by Business Case decisions Kaipara KickStartProgramme funding Agreements Kai fo Ka for Ka Kaipara • At time of writing signature by both parties imminent. Kaipar aipara Moana a Moana • At time of writing, MBIE making final revisions, then signature by both parties. Ro Roading • Diverse funding position of NZTA/NLTF funding portion for Unsealed Roads ($8.06m) progressed. • Agreement with MBIE and NZTA to split Roading Funding Agreement into two, means work can commence on majority of Roading scope. • Two separate Funding Agreements have been drafted – received by KDC 27 th May. • Reviews of both agreements underway at KDC. 4
Council Briefing 06 June 2019 Kaipara KickStart Programme Funding Agreement Commitments KDC as Reci KDC as R cipi pient ent • Deliverables completed to schedule, within funding allowed • All Governance papers made available to MBIE/PDU, who could attend • Reporting – specific formats provided • Approval of procurement practices and contractors • Media and Communications • Prior MBIE/PDU approval for media statements OR press releases (incl. social media posts) • Any enquiries regarding the terms OR performance of Funding Agreement referred to MBIE/PDU MBIE/Pr MBIE/Provincial ncial De Development Unit as In lopment Unit as Investor or • Payment of claims - 20th month following • Cross Government support (MBIE, MoT (NZTA) ) Specific f Specific for r Roading ading Pr Project oject • MBIE Appointed Oversight Advisor – terms of engagement TBC • Council Resolution – as Condition Precedent • Utilising NZTA TIO Payment system to process payment requests • NZTA Quality Management Kaipara KickStart Programme Next Steps Progr Pr ogramme Management me Management • Programme Steering Group established • Project Advisory Groups for Kai and Wharves Projects established • Finance systems set up completed • Regular status reporting and stakeholder engagement commenced • Programme schedule baselined • Communications plan and activities underway Kai i for K r Kaipar ipara and a and Kaipar ipara W a Wharv arves Pr es Projects ojects • Funding agreements signed • Advisory Groups established – terms of reference agreed • Procurement commenced with procurement management plans Ro Roading Pr g Proj oject ect • Funding agreements (2) reviewed and negotiated • Council resolution to execute agreement • Funding Agreement/s signed • Project resources confirmed and appointed • Project schedule confirmed and programme schedule finalised • Procurement commenced with procurement management plans 5
Council Briefing 06 June 2019 Solid W Solid Was aste A e Activity tivity Consulta onsultation tion Direction Dir ection What we do now Activity Current Service Provision Funded by Refuse Disposal Kerbside Collection in urban areas with User Pays some collection Points in Rural areas Transfer Stations East and West Recycling Kerbside Collection in Urban areas User Pays Drop off points at Transfer Stations East and Subsidy from Council Waste West Levy for recycling processing Transfer Station Dargaville Transfer Station User Pays – with monthly Hakaru Transfer Station management fee paid from General Rates. Closed Landfill 15 x Closed Landfills General Rates Monitoring Litterbin Servicing Multiple Litterbin servicing through out General Rates Kaipara District Illegal Litter Retrieval of illegally dumped Rubbish General Rates 1
Council Briefing 06 June 2019 Option 1 for Consideration Stay with general refuse bags and introduce a bin for recycling. General refuse • User continues to pay for bags as required, could be official bag or any 60L bag with sticker and transfer station fees. • Look at options for biodegradable bags versus plastic • Need to control pricing of bags Recycling • Activity funded from targeted rate • House holds to be provided with recycling bin for weekly kerbside collection • Free to drop off recycling at collection points and transfer stations • In lieu of recycling bins in Rural areas collection points could be established. Option 2 for Consideration Introduce wheelie bin for general refuse and a bin for recycling General Refuse • Council provides wheelie bins to all residents • Residents pay for collection when required – would need to implement a tag/sticker system. • Major disadvantage is refuse contractors would not know how long collections would take and may travel long distance for collection only to find that there are no bins out for collection. • Unsure how this could be applied in Rural areas. Recycling • Activity funded from targeted rate • House holds to be provided with recycling bin for weekly kerbside collection • Free to drop off recycling at collection points and transfer stations • In lieu of recycling bins in Rural areas collection points could be established. 2
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