Kickstart your Application! Webinar No. 5: Programmatic Capability - PowerPoint PPT Presentation

Brownfield Grantwriting Training Webinar S eries: Kickstart your Application! Webinar No. 5: Programmatic Capability and Past Performance July 30,2020 Pre-Webinar Q&A: What questions do you have from previous webinars or about applying for Sponsored by: Brownfields in general? Webinar No. 5 will start at 2pm Hosted by: Louisiana Dept. of Environmental Quality Kansas S tate University's Technical Assistance to Brownfields Program 1

Webinar Logistics  All participants will be muted during presentation. However, please mute yourself and minimize distractions and background noise.  S ubmit questions via chat to “ Everyone.”  A recording of the webinar along with slides will be available after the webinar on the KS U TAB website. 2

If you are using a phone for audio – make sure your Computer Audio is turned off. 3 3

Introductions  Rebecca Otte S tatewide Brownfield and VRP Program Coordinator Louisiana Dept. of Environmental Quality 4

Brownfield Grantwriting Training Webinar S eries: Kickstart your Application! Webinar No. 1: Check all the Boxes: Narrative S ummary S heet & Threshold Criteria Webinar No. 2: Proj ect Area Description & Plans For Revitalization Webinar No. 3: Community Need & Community Engagement Webinar No. 4: Task Descriptions, Cost Estimates & Measuring Progress Webinar No. 5: Programmatic Capability & Past Performance Webinar No. 6: Updates to the new Request for Applications 5 5

Reviewers for Parts 1,2 & 3 Reviewer for Part 4 EP A EP A Region Brownfields 6 Program in Brownfields Another EP A Region 6 Program Region Brownfields Program Region 6 Federal Partner 6

Today’s Webinar  PART 4: PROGRAMMATIC CAPABILITY AND PAST PERFORMANCE  4.a. Programmatic Capability  4.a.i. Organizational S tructure  4.a.ii. Description of Key S taff  4.a.iii. Acquiring Additional Resources  4.b. Past Performance & Accomplishments  Choose One of the Options Below:  4.b.i. Currently Has or Previously Received an EP A Brownfields Grant  4.b. ii. Has Not Received an EP A Brownfields Grant but has Received Other Federal or Non-Federal Assistance Agreements  4.b.iii. Never Received Any Type of Federal or Non-Federal Assistance Agreements 7

4.a PART 4: PROGRAMMATIC CAPABILITY AND PAST PERFORMANCE a. Programmatic Capability i. Organizational S tructure ii. Description of Key S taff Ranking Criteria Evaluation Criteria Per the ranking criterion in S ection IV .E.4.a., applicants may consolidate To conserve space, you may present information for 4.a.i. and 4.a.ii. into information for 4.a.i. and 4.a.ii. in one response. Reviewers must evaluate the same response. the response against the sub-criteria outlined below. 8

4.a 4a. Programmatic Capability Ranking Criteria Evaluation Criteria i. Organizational Structure Describe the organizational structure you will The degree to which the utilize to ensure applicant’s organization has the timely and successful expenditure of funds the programmatic and administrative capacity to and completion of all technical, successfully manage and complete the grant within the administrative and 3-year period of performance. financial requirements of the proj ect and grant. 9

4.a Coalition Applicants Ranking Criteria Evaluation Criteria i. Organizational Structure Additionally, for Assessment Coalition applicants, the extent to which the Assessment Coalition applicants – proposed governance/ decision-making Additionally, describe the proposed structure ensures coalition partners will governance/ decision-making structure be meaningfully involved in determining among your coalition partners. how grant funds will benefit each member’s community. 10

4.a 4a. Programmatic Capability Ranking Criteria Evaluation Criteria ii. Description of Key Staff The degree to which your team will be Provide a brief discussion of the key structured to ensure the timely and staff that will work together to successful expenditure of funds to successfully implement the grant, complete all technical, administrative including their: and financial requirements of the grant.  Roles, The degree of expertise, qualifications,  Expertise, and experience of key staff that will  Qualifications, and result in the successful administration of  Experience. the grant. 11

4.a Keep it Brief tructure Organizational S Describe your organization  12

4.a Key S taff  Brownfield Coordinator  Role  Main EP A Working Contact  Expertise   What do you have the in-house capabilities to do Qualifications  Experience vs. what do you need help with?  Fiscal Person  What’s your process for tracking grant expenses/ drawing down on the grant?  Coalition Member Contacts KSU Webinar on Building a Brownfield Program 13

4.a Pause for Questions / tretch Break S 14

4.a PART 4: PROGRAMMATIC CAPABILITY AND PAST PERFORMANCE a. Programmatic Capability iii. Acquiring Additional Resources  Environmental Consultant to conduct Environmental Assessments  Consultant to Oversee/ Manage the Grant  Marketing/ Outreach Firm to assist with Community Outreach 15

4.a 4.a. Programmatic Capability iii. Acquiring Additional Resources Ranking Criteria Evaluation Criteria iii. Acquiring Additional Resources Describe the system(s) you have in place to The degree to which the applicant’s organization appropriately acquire any additional expertise has the ability to acquire any additional expertise and resources (e.g. contractors or and resources (e.g. contractors or subrecipients) subrecipients) per grant requirements to required to successfully complete the proj ect. successfully complete the proj ect. (Refer to S ection IV .G. regarding the difference between contractors and subrecipients.) Competitive Process 16 16

Examples:  Already have a S hort List of Environmental Consultants to conduct Environmental Assessments  Issue RFP to include writing and executing the grant  Issue an RFP after awards are announced/ prior to the start of the cooperative agreement  Issue an RFP after the Proj ect Period S tarts Timeline 17

4.a Contractors vs. S ubrecipients  Contractors:  Provide goods and services on commercial terms  Operate in a Competitive Environment  Reasonable Profit is Allowed  Requires Competitive S election  Example: Environmental Consultant  S ubrecipients:  Pass through funding to another organization to carry out a portion of the work plan  Only receive reimbursement for actual costs – no profit  Competitive S election Not Required  Example: Intergovernmental agreement with a Coalition Member to conduct outreach 18

4.a Next S teps: 4.a  Describe your Organization  How does your work/ mission relate to Brownfields?  Describe your Key S taff: Role, Expertise, Qualifications & Experience  Brownfield Coordinator  Fiscal Person  What’s your process for tracking grant expenses & drawing down on the grant?  Coalition Member Contacts  Role in selecting proj ects/ determining how grant funds will benefit each member’s community  Briefly Describe your Competitive Procurement Process for Additional S ervices  Environmental Consultant to perform Environmental S ite Assessments/ develop Cleanup Plans  Other Consultants to execute work plan 19

4.a Pause for Questions / tretch Break S 20

Poll Question  Currently has a Brownfield Grant and/ or received one in the Past  Never received an EP A Brownfields Grant, but has received other federal or non-federal assistance agreements  Never received any type of federal or non-federal assistance agreements 21

4.b PART 4: PROGRAMMATIC CAPABILITY AND PAST PERFORMANCE b. Past Performance and Accomplishments Choose One of the Options Below:  i. Currently Has or Previously Received an EP A Brownfields Grant  ii. Has Not Received an EP A Brownfields Grant but has Received Other Federal or Non-Federal Assistance Agreements  iii. Never Received Any Type of Federal or Non-Federal Assistance Agreements 22

4.b.i i. Currently Has or Previously Received an EP A Brownfields Grant Ranking Criteria Evaluation Criteria i. Currently Has or Previously Received an EPA Brownfields Grant Identify and provide information regarding each of your current and/ or The degree to which there is most recent EP A Brownfields Grant(s) (no demonstrated ability to successfully more than three). manage the grant based on current/ past Demonstrate how you successfully EP A Brownfields Grant(s) and the extent managed the grant(s), and to which the applicant successfully performed all phases of work under the successfully performed all phases of work grant. under each grant by providing information on the items listed below. 23 23