International Travel Parent Meeting March 11, 2020 Welcome & - PowerPoint PPT Presentation

International Travel Parent Meeting March 11, 2020

Welcome & Introductions  Calvin Davies - Education Director, Off-Site  Chris White – Manager, Corporate Risk and Security  Ann Ard – Education Director Area 5  Werner Mailandt – Principal, Centennial High School 2

Cancellation of Student Trips The Calgary Board of Education believes in the educational value of international travel and that the safety of our students and staff is of the highest importance. It was an extremely difficult decision to cancel these international trips and one that we did not take lightly. We recognise the time and effort that staff and students have dedicated to the planning for these trips and the disappointment around the cancellations. 3

Why these trips have been cancelled  Fluidity of Global Health Crisis  Prevent having our tour operators make itinerary changes which may have resulted in further costs  Responsible International Partner & other International Reponses  Heightened Global Anxiety around illness  Insurance Response - Possibility of being able to reclaim some funds which may have been refundable 4

Risk Assessment Process Sources of Information Used :  Government of Canada Travel Advisory webpage (travel.gc.ca)  United Nations – World Heath Organization (WHO)  Other Government Travel Advisory webpages (PHAC, CDC, Destination Communications)  Alberta Health Services – Medical Officer of Health Communications  Private travel security source(s) (e.g. International SOS, WorldAware)  Travel Insurance and Insurance Broker Travel information  Other national government travel advisory webpages  Various reputable news sources (e.g. CBC, CTV, Global, BBC, CNN, etc.)  Consultation with our approved travel service providers  Consultation with our partner school boards across Alberta and Canada 5

Insurance Implications  CBE is a member of Urban Schools Insurance Consortium (USIC) – pooled insurance policies  14 boards, CBE, EPSD, CCSD, RVSD, being the 4 largest  There are two components to our insurance policy:  Board Discretionary Cancellation: $500,000 aggregate for all USIC claims with up to 75% reimbursement  Policy Covered Cancellation: Government of Canada travel advisory level 3, $20M aggregate for all USIC claims with up to 100% reimbursement (Italy) 6

Financial Implications Centennial High School – Germany, Austria & Czech Republic EF Tours (Tour Operator) Options: 1. Travel Voucher with EF Tours for 100% of the tour operator costs for this current trip to be used by September 30, 2021 2. Insurance claim for up to 75% of the tour operator costs ** If a Travel Voucher cannot be used before September 30, 2021, it will have no dollar value and an insurance claim cannot be made 7

Financial Implications  The arrangements for the future trip planning with the vouchers will be made by your schools for students registered with the CBE for the 2020/2021 school year .  Insurance claims will coordinated by Corporate Risk & Security.  Not all families for the trip need to make the same decision, some can opt to take the voucher and others can opt to file an insurance claim.  Parents will need to inform the Principal of their school by Monday, March 16 th as to the option they have chosen by completing and returning the Financial Option Form. 8

Next Steps  Decisions will need to be made prior to the original trip departure date.  Once decisions have been made, we will be working with our insurance company and/or the tour operators on behalf of parents in accordance with the option chosen.  Future information and any updates specific to your trip will be distributed through your schools. 9

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