INSTRUCTION Thursday, September 15, 2016 2:30 pm Fall Policy - PowerPoint PPT Presentation

COUNCIL ON INSTRUCTION Thursday, September 15, 2016 2:30 pm Fall Policy Workshop Regents’ Conference Room

Overview Contents  PART 1: Overview  PART 2: Academic Programs Dr. Stephanie Beauchamp, Associate Vice Chancellor for Academic Programs  PART 3: Admission, Contracts, Prior Learning, SARA Mr. Daniel Archer, Assistant Vice Chancellor for Academic Affairs  PART 4: Assessment Dr. Debra Stuart, Vice Chancellor for Educational Partnerships

Overview Workshop Materials  PowerPoint Presentation  OSRHE Academic Affairs Staff Listing  OSRHE Academic Affairs Staff Photo Directory  Academic Affairs Who Can Help Directory  OSRHE Policy and Procedures Manual Chapter 3  Academic Affairs Procedures Handbook  State Regents Spring 2017 Meeting Dates To access workshop materials, click: http://www.okhighered.org/academic-policy-wksp/

Overview State Regents Website www.okhighered.org  Policy Manual  Degree Program Productivity Reports  Academic Forms  Financial Aid  Admission Standards  Grant Opportunities  High School Approved Course List  State Regents’ Meeting Agendas  Course Equivalency Project  Studies and Reports  Complete College America

Overview Advisory Councils General Process for Review of Academic and Other Policies  Council on Instruction Committees  Council on Instruction  Council of Presidents Academic and System Initiatives Committee  Council of Presidents  State Regents

Overview Other Advisory Groups  Council on Student Affairs  Economic Development Dr. Kermit McMurry Council Ms. Connie Lake  Student Advisory Board Dr. Kermit McMurry  Council on Information Technology  Communicators Council Mr. Von Royal Ms. Angela Caddell  Council of Business Officers  Faculty Advisory Council Ms. Amanda Paliotta Dr. Debra Stuart

Overview State Regents’ Meeting Dates Spring 2017  February 2  May 25 Internal Deadline: January 11 Internal Deadline: May 3  June 29  March 23 Internal Deadline: June 7 Internal Deadline: March 1  April 20 Internal Deadline: March 29 Internal Deadline: These are the dates items are due from Academic Affairs to the Chancellor’s office. These deadlines are set by the agenda review and compilation staff in the Chancellor’s office and are flexible only by request to the Chancellor’s office. Such requests must be relayed through the AA department.

Overview Who Can Help  Find the latest update of this document on the Policy Workshop webpage.

Council on Instruction Fall Policy Workshop September 15, 2016 Academic Programs Dr. Stephanie Beauchamp Associate Vice Chancellor for Policy Academic Affairs

Academic Programs Policy Areas to be Covered  New Program Requests  Program Approval Process  Program Modifications

Academic Programs Policy New Program Requests  Letters of Intent (LOI) are required for all:  New Programs  Embedded Certificates  Requests for online delivery of existing programs  Current forms can be located here: http://www.okhighered.org/admin-fac/academic-forms/

Academic Programs Policy New Program Requests  LOIs:  Must be sent from President to Chancellor  Must include:  Name of program  Location of delivery  Delivery method  Must be received 30 days before submitting proposal Please… Do NOT send proposal with LOI

Academic Programs Policy Program Approval Process  Institution submits LOI to Chancellor  LOI is emailed to Presidents system wide  Institutions have 45 days to request a copy of the proposal  Institutions have 30 days to notify State Regents’ office of protest  If no protest, at least 5-6 month process  If there is a protest, the request will not move forward until the protest is resolved

Academic Programs Policy Program Approval Process  Things that may DELAY progress of your proposal’s approval:  Insufficient or incomplete information  Omission of required information  Use of non-current forms

Academic Programs Policy Program Modifications  All modifications must be reported  Modifications are either substantive or non- substantive  Substantive modifications require State Regents’ approval at a State Regent’s meeting  Non-substantive modifications require only to be reported to the State Regents’ office  All modification requests/notifications must be from President to Chancellor to be considered official  For substantive modifications to be considered, the program must be fully in compliance with policy

Academic Programs Policy Program Modifications  Substantive Modifications  Changes in what students must complete to graduate  Changes in number of credit hours students must complete to graduate  Deleting a required course  Adding a required course  Changing admission requirements to degree programs that have admission requirements in addition to institutional admission requirements

Academic Programs Policy Program Modifications  Non-Substantive Modifications  Adding or removing courses from a list of electives  Changing course prefix or title  Changing course number, IF credit hours remain the same

Academic Programs Policy Program Approval Flow Chart LOI must be received at least 30 days LOI received from institution before proposal is submitted. Emailed to Presidents System-wide LOI sent to Institutions have 45 days to August 1 Presidents request a copy of the proposal Earliest Date to Submit Proposal received from inst. September 1 Deadline to Request copy Requested? September 15 YES NO Copy of proposal Institutions have 30 days to October 1 sent submit a letter of concern Begin agenda preparation October 30 Response received? Earliest Agenda NO YES December Begin Earliest Agenda agenda Institutions have 30 days Send response to December (maybe) preparation to respond to concern institution January/February Receive counter- response This timeline is an estimate of the length of time it takes for a new program to be presented to the State Regents’ staff. The Begin timeline is NOT GUARANTEED and assumes the proposal contains analysis all information required by policy and that State Regents’ staff does not have questions regarding the proposal.

Council on Instruction Fall Policy Workshop September 2016 Admission, Prior Learning, Contracts, State Mr. Daniel Archer Authorization Assistant Vice Chancellor for Academic Affairs

Admission, Prior Learning, Contracts, State Authorization Areas to be Covered  Institutional Admission and Retention policy  Credit for Prior Learning policy  Contractual Arrangements Between Higher Education Institutions and Other Entities policy  State Authorization Background  State Authorization Proposed Regulations  Distance Education Regulation  Distance Education Licensure/Certification Disclosure: Proposed Regulation  Face-to-Face Instruction in Other Countries: Proposed Regulation

Admission, Prior Learning, Contracts, State Authorization Institutional Admission and Retention (3.9.3.A.)  Students need 15 high school units (including three units in math) to be eligible for admission to programs leading to AA, AS, and baccalaureate degrees  Statistics & Probability was recently added as a course to count within the math section (student must have completed Algebra II)

Admission, Prior Learning, Contracts, State Authorization Credit for Prior Learning (3.15.3.D)  The minimum required score on an AP examination for granting course credit for a particular lower-division course shall not exceed three.  Policy exceptions may be granted if a State System institution determines, based on evidence, that a higher score on the examination is necessary for a student to be successful in a related and more advanced course for which the lower-division course is a prerequisite.

Admission, Prior Learning, Contracts, State Authorization Contractual Arrangements Between Higher Education Institutions and Other Entities (3.6)  Formerly the Cooperative Alliances Between Higher Education Institutions and Technology Centers policy  Revised in January 2015 to:  Detail the process through which higher education institutions may enter into contractual arrangements with non-degree granting entities; and  Provide a policy framework to ensure higher education’s oversight of these programs through control and assessment.

Admission, Prior Learning, Contracts, State Authorization Contractual Arrangements Between Higher Education Institutions and Other Entities (3.6)  When the policy was revised in 2015, the intent was for contractual arrangement to be specifically for technical programs (AAS and technical certificates), but it was not explicitly detailed in policy.  In June 2016, the State Regents approved revisions to this policy to ensure that contractual arrangements are limited to technical programs (AAS and technical certificates)  Revisions included amending the policy goal statement and adding a definition of “technical” as well as several references to “technical areas” and “technical” to further emphasize the type of education that would be associated with contractual arrangement programs.