SHARON PUBLIC SCHOOLS FISCAL YEAR 2015 (FY15) CAPITAL OUTLAY REQUEST Presented to the Sharon School Committee November 6, 2013 1
Presentation Overview: • Summary of FY14 Capital Spending to-date • Overview of request of return of funds • FY15 Capital Outlay Recommendations • Capital Outlay Long-Range Planning 2
FY14 Capital Funding To-Date Department/Building Type of Description Quantity Total Cost Balance Request Cottage Street School Facilities Construction of Staff 1 $16,000 0 Bathroom in Lower Level Facilities Hot Water Tank 1 $13,000 $5,613.58 Replacement East Elementary School Facilities Construction of Staff --- $13,600 0 Bathroom Facilities Construction of ‘ Live ’ --- $68,000 $17,703.97 Parking Drop-Off Loop Furniture Replace Cafeteria Tables 16 $10,000 0 Heights Elementary Facilities Feasibility Study --- $25,000 $25,000 School Facilities Card Access Reader for --- $50,000 $28,100 Exterior Doors Sharon High School Facilities Feasibility & Existing --- $130,000 $130,000 Conditions Study Technology Hardware East & Cottage --- $75,000 $1,724.91 Infrastructure Hardware Upgrade iMac 78 $93,600 $3,802.00 Computers in Elementary Special Education Hardware Laptop Cart for SHS 1 $7,400 0 Replacement --- $165,000 0 of SHS Track Maintenance Vehicles Replace Maintenance 1 $43,000 0 Truck Facilities School Street Parking Lot --- $30,056 $30,056 Food Services Technology Replace Purchase of Sale $18,800 $18,800 (POS) System 3
Request Return of Funds Return of Funds – based upon the review of the department ’ s prior capital projects and the remaining balances therein, the administration is recommending that $62,831.26 be returned to the Town. This total is detailed below: 4
Security Improvement & Request for Repurposing of Existing Funds • FY14 includes $50,000 for electronic card reader access at Heights Elementary School • This amount will cover both the installation of the devices as well as a central CPU to manage the devices at all buildings throughout the district • The administration would like to move forward and install card readers in the other three schools – Cottage; East and SHS • This goal can be realized through a repurposing of existing capital funds previously allocated for a different capital project - 5
Details for the Expanded Card Reader Project Item Cost Total Purchase & Installation of $17,500 per school $70,000 five (5) card readers in each school Purchase of Upgraded $21,900 $21,900 Server To Manage Devices TOTAL COST OF $91,900 PROJECT Revenue for Project: • $50,000 from already approved FY14 capital • $40,774,92 repurposed from leftover FY13 district-wide security capital outlay allocation 6
FY15 Capital Outlay: $259,436 Departmen Type of Description Total Cost t Request Technology Hardware 6 - iPad Carts for Elementary (25 $96,000 units each) Technology Hardware 2- Replacement Laptop Carts for $48,000 SHS 25 – Technology Hardware Replacement Projectors for $24,000 Classrooms Athletics Equipment Netting for Lacrosse Nets $12,989 3 – Transportation Vans Replacement Vans for $78,447 Special Education Fleet TOTAL $259,436 7
5-Year Comparison SPS Capital Outlay Requests FY15 - $259,436 FY14 $848,484 FY13 $717,750 FY12 $2,963,881 FY11 $1,327,731 FY10 $957,568 8
Highlights of Future Identified Needs • The district is at a critical juncture regarding future capital needs of two (2) of its schools – the Heights Elementary and the Sharon High School. • The exact infrastructure needs will become clear through an analysis of the forthcoming studies for both schools. • Consideration of options of how best to meet these needs will unfold in the months ahead. Based upon what is known currently, the following represent some of the key items administration has identified for future capital funding (all estimates) : - Flooring Replacement $50 – East Elementary 60,000 Heights Elementary Roof Design (FY16) – $100,000 Replacement Roof (FY17) – $1.3 million (without MSBA funding) Parking lot repair & replacement design (FY16) - $80,000 Parking lot repair & replacement (FY17) - $1.2 million Office Redesign & location design (FY16) - $50 – 75,000 Office Redesign &relocation (FY17) – TBD Facilities - SMS Track Replacement $250,000 Transportation – Replacement Vans (2-3) in FY16 & FY17 - $60,000 – 80,000 9
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