SSICA – S CAN S TUDENT I DENTIFICATION CARD AUTHORIZATION Program that allows staff members to scan ID cards and provide consequences and/or rewards to students. SSICA will change your school culture after a few months. Version 2.6
W HO CREATED SSICA??? Dr. Pete Chavez Bachelor’s in Spanish – CSU, Fresno (2003) Masters in C&I – Argosy University – San Francisco (2005) Ed.D. Leadership & Management – Alliant Int. University – Fresno (2010) Cleared Teaching Cred .: Exp. 9/2022 Cleared Admin. Cred .: Exp. 9/2022 ¢ SSICA was created by Dr. Pete Chavez who has served as a teacher at Clovis East High School, Assistant Principal at Mt. Whitney High School, Principal at North Monterey County Middle School and a professor for University of Phoenix for over 8 years.
W HAT IS SSICA? ¢ SSICA is an app available on IOS (Apple), Windows and Android platform and it’s free to download. No additional equipment needed. You can also use https://proscanner.org on your browser (e.g. Laptop, Chromebook, etc.) ¢ SSICA can read 18 different types of barcodes using the camera on your smartphone or tablet. Nothing else needed! ¢ Once an ID card is scanned, SSICA can automatically: Assign lunch detention, Saturday School, etc. Send an email home Send a text to parent or guardian in less than 3 seconds Keeps records of each scan (Provide a list of students missing) Automatically send an Excel spreadsheet of all scans for the day **Most photography companies are willing to add barcodes to your ID cards at no extra charge for next school year.
W HAT IS SSICA ( CONTINUED )? ¢ Each staff member or administrator receives his/her credentials to log in to the app. ( Security feature ) ¢ Each school can create their own Buttons (reasons you would like to scan) like bullying, Saturday School, going to the restroom, cyber bullying, parking authorization, entering and exiting an event, entering and exiting a bus, attendance, discipline action, tardy to 1 st Period or any period, Off Campus Authorization, RTI (Flex Periods), Leaving Campus Early, Entered Lunch Detention, Kudos (positive behavior) , etc. ¢ Each school will have their approved Buttons and can scan unlimited number of students ID cards.
W HAT IS SSICA ( CONTINUED )? ¢ SSICA works with Internet and without Internet ¢ Dr. Chavez recommends you use Internet for real time access to Student Rosters. ¢ SSICA uses about 50 megabytes of data per month if the user uses 4 hours a day, in other words, uses very little data. ¢ Works over Wi-Fi if unblocked by the district. ¢ SSICA app can also catch duplicate scans. Let’s say a senior sells his ID card to a freshman and the senior purchases another ID card. If both students leave campus, SSICA will catch it!
S SICA APP CAN DISPLAY STUDENT PICTURE IN SCAN RESULT
P ROSCANNER . ORG CAN USE A SCANNER G UN TO PROCESS STUDENT BEHAVIOR
P ROSCANNER . ORG CAN PRINT CLASSROOM PASSES Recommend : Epson T88V Thermal Receipt Printer From Scan to Print: 5 Seconds
L OCATION
BUTTONS ON APP
B UTTONS C ONTINUED
o
H OW ABOUT IF THE STUDENT DOESN ’ T HAVE AN ID CARD ? ¢ The SSICA app has a function called “Look Up” that allows you to search for the student either by First Name, Last Name, or ID Number. ¢ Will display picture, student ID number and full name.
P ROSCANNER – P OSITIVE REINFORCEMENT
T EXT M ESSAGE SENT TO PARENT [ Student first name and last name ] was scanned [ Button Name ] by [ User/Person Template scanning ]. This text was generated from [ Student’s first name ]’s school Actual Text to parent
SSICA CAN ALSO EMAIL A PARENT / GUARDIAN AUTOMATICALLY
P OINTS
W HAT HAPPENS WHEN YOU SCAN AN ID CARD ? ¢ When you scan the ID card or manually enter the student’s information to the SSICA app, 5 color options are available. The administrator of the account determines the color to come up:
W HAT COMES UP WHEN YOU SCAN THE STUDENT ’ S ID CARD OR DO A L OOK U P ? ¢ The student’s name, last name, ID number, and grade level come up. You also have 4 areas of notes that will come up on the screen. For example, Tulare USD includes in the Note section the parent’s name and phone number comes up. If the student has restrictions or has an Individualized Student Safety Plan or other restrictions these can also be included in this area.
H OW DOES THE SSICA APP KNOW WHAT COLOR EACH STUDENT WILL COME UP ? ¢ Each school will have an administrator that will oversee SSICA.org. Here you will update/modify and delete students:
SSICA CAN AUTOMATICALLY SEND SPECIFIC STAFF MEMBERS THE SCANS FOR THE DAY ¢ SSICA can send an Excel spreadsheet to staff at a specific time during of the day of scans performed during the day. You can schedule SSICA to send an email at each hour to the administrator. At 5 pm SSICA automatically sends an email to the AP.
ABC N EWS REPORT ON SSICA
T HE ADMINISTRATOR ¢ The administrator of SSICA.org is usually a Principal, AP, Bully Manager or Dean of Students. The AP secretary can also assist with updating the information in SSICA.org. It will usually take a secretary about 15 to 30 minutes daily to update SSICA.org. The people I recommend to have access admin credentials would be: ¢ Principal ¢ AP ¢ Secretary ¢ Teacher facilitating the intervention courses ¢ Dean of Students/Manager of Complaints
C AN SSICA CONNECT TO SIS S ? ¢ SSICA can connect to SIS with API that’s currently available for K-12 Student ID number found on the ID card Student’s first name Student’s last name Grade level Parent Cell Phone number Parent email (more than one is acceptable) Parent name(s)
F EEL FREE TO DOWNLOAD THE SSICA APP ¢ Use the following credentials: Username : Mr. Bobby Jackson (bus driver) Mr. Cary Johnson Dr. Pete Chavez Mr. Dario Perez Mr. Danny Castro Mr. Joe Ramirez Mr. Joe Smith Mr. Michael Brown Mrs. Jenny Smith Mrs. Rebecca Johnson demo demo2 Password: demo
P RICING SSICA.org and SSICA App Includes : unlimited scans, unlimited users, unlimited Buttons, unlimited email and texts, connecting to SIS & Google Docs, a www.ssica.org account for each school, free download of SSICA app for all users, use of Proscanner at all schools, reports, emails to admin, and support. ¢ District Wide (All schools use SSICA) K-12 $5.50 per student ¢ Schools (Selected schools use SSICA) $7.50 per student
Q UESTIONS ?? ¢ If you have any further questions about SSICA, please feel free to contact me: Dr. Pete Chavez (559) 393-7322 pchavez@ssica.org
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