Community Engagement Aug 2014 Sept 2014 Dec 2014 Oct 2014 Nov 2014 - PDF document

Community Engagement

Aug 2014 Sept 2014 Dec 2014 Oct 2014 Nov 2014 • 23rd ‐ Board • Board Study • 16th ‐ Board Study • 11th ‐ Board • 6th ‐ Board Retreat Session Session Study Session Regular Meeting • Preliminary • Student Based • Early budget • Early BOE • Staff direction on Budgeting (SBB) forecast direction on recommendations Budget compensation • Comprehensive • BOE department Development placeholders, direction on direction on budgets based on Process charter Budget budget service/program funding, fees, • High level Development review and • October etc. presentation Process prioritization count & Gov. on Student • Citizen Budget • Community budget • BOE to provide Based begins development outreach proposal final approval of Budgeting of online community framework questions and (SBB) engagement tool content for • SPAC • BOE received an community • Financial • Early budget overview of engagement tool Oversight forecast tool and draft Committee • October questions • SBB count & Gov. • SPAC & SAC budget • Reserves • SBB proposal • Budget Development Process • Begin department programmatic review

Jan 2015 Feb 2015 Mar 2015 Apr 2015 May 2015 • 19th ‐ Board • 3 weeks to • Board • Board Study • 7th ‐ Board Regular develop Community Session Study Session Meeting Proposed Forums • SAC/DAC/ • Presentation of Budget for • Final BOE FOC and Proposed Budget • SAC/DAC and 1 st Public community direction on April 16 • School level input 2015/16 BOE Hearing accountability Proposed presented to meeting • Proposed budget groups provide Budget BOE must be feedback before Spring • BOE direction presented to the • District level Break on budget BOE no later accountability than June 1 per group provides C.R.S. 22 ‐ 44 ‐ feedback 108(1) • BOE final • Staff revisions to Recommendations Proposed Budget Department for 2 nd Public budgets based on Hearing and service/program adoption review and • Board Regular prioritization Meeting • 2 nd Public • Open Citizen hearing and Budget tool for Budget adoption two weeks

 Citizen Budget is:  an independent third party  specializes in community engagement and feedback of budgetary priorities

 Online tool to solicit feedback across a wide base of residents  Fully customizable  Educational  Carefully tracks IP addresses  Collects demographic information to measure representativeness and identify trends

 Convenient for residents  Provided in multiple languages  Exportable results for analysis  Automatic integration with social media  Costs less than $10K per year

 Citizen Budget provides expert recommendations for:  Duration that the tool is open  Structure of the questions  Length of the activity  Experience working with various local government and stakeholders

 6 weeks of lead time to develop the customized tool and build the functionality for the approved questions  Suggested run duration: 4 weeks  January – Mid February  Questions finalized and approved at the November 6 BOE meeting for a January 5, 2015 launch

 Post a customized introduction explaining that the purpose of the activity is to collect feedback from the broadest group of stakeholders possible  Limit the length to 10 or fewer questions to focus on key stakeholder priorities of programs and service levels. Should be no more than a 5-10 minute activity for the user.  Only solicit feedback on items upon which leadership is prepared to act.

 Slider  Values  Ranking

 Engage Citizen Budget and develop a community engagement tool  Draft questions will be submitted to the Board of Education in a Board update memo  We will return during the November 6 Board meeting to receive edits or revisions to the submitted draft questions  Development will take 6 weeks with the target go-live date of January 5, 2015